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Forms and Process

COE Procedures for Submission and Review of New Courses, Course Modifications, Degree/Major/Certificate Proposals and Modifications

To submit a new or modified course, an appropriate Request form must be completed in the UF Academic Approval System:   https://approval.ufl.edu

The COE Course Syllabus Template (Graduate OR Undergraduate) is required as part of any new Graduate course submission, or significant modifications to an existing Graduate or Undergraduate course.

Materials to be reviewed by the committee must be submitted to the UF Academic Approval Tracking System (AAT) and approved by the School Director two weeks prior to the CCC meeting.

Submitters should refer to the Key Questions for New and Modified Course Requests to ensure the completeness of their submission. Submitters are also encouraged to review the materials for developing an inclusive syllabus prior to submission.

Submissions will be reviewed for completeness of required information and format. This review will determine the timing of inclusion in the upcoming CCC meeting.  Incomplete materials will be returned to submitter for revision and re-submission.

Agendas will be shared with COE faculty and the committee at least one week prior to a CCC meeting.

The faculty member who prepared the submission, or an appropriate representative, should attend the CCC meeting when the materials are reviewed.

CCC meeting minutes will be reviewed by the CCC Chair and Dean’s Representative and shared with all committee members and attendees of the meeting.

When a submission has been approved or conditionally approved with minor revisions by CCC, the submitter will make the recommended changes in the UF AAT and notify the CCC Chair and Dean’s Representative.

When a submission has been recycled by CCC, indicating the need for substantial changes, the submitter will consult with a CCC School Representative prior to re-submission.

UF Academic Affairs Policy on Course Syllabi

Monday, August 30, 2021 Monday, September 13, 2021
Monday, September 27, 2021 Monday, October 11, 2021
Monday, October 25, 2021 Monday, November 8, 2021
Monday, November 29, 2021 Monday, December 13, 2021
Thursday, December 27, 2021 Monday, January 10, 2022
Monday, January 31, 2022 Monday, February 14, 2022
Monday, February 28, 2022 Monday, March 14, 2022
Monday, March 28, 2022 Monday, April 11, 2022

Key Questions for New and Modified Course Requests

  • Does the course title make sense in relation to the content?
  • Is the course description clearly written such that overall purpose and focus is understood?
  • Does the course description clearly identify it as a COE course?
  • Is the course number at the right level – introductory, advanced?
  • Do course objectives align with the course description and title?
  • Are course objectives stated as student learning outcomes and written in behavioral terms that are measurable?
  • Are course assignments/activities clearly described, and are they appropriate and rigorous for the course level?
  • Are grading criteria clearly explained for each assignment/activity and course requirement?
  • If attendance/participation is part of the grade, are expectations and criteria for evaluation clearly presented?
  • Does this course need to be reviewed by other programs/departments due to possible overlap in content?