Grant Support
Our Services
Manage award setup and acceptance
- Coordinate with the UF Office of Research to release funds and integrate the award into UF systems.
- Work with the Division of Sponsored Programs (DSP) to review award documentation.
- Partner with Contracts and Grants (C&G) to establish the award and assign a project number.
- Schedule a principal investigator (PI) onboarding meeting to review budget, project scope, and next steps.
Coordinate Project Team Efforts and Project Activities
- Assist the PI to monitor progress, identify, and resolve barriers to progress, and to make any necessary adjustments to scope and timeline.
- Attend team meetings, assist in record keeping, and prepare for logistical action items.
- Coordinate data collection activities (e.g., assist with recruitment and communicate with research participants as needed, plan for interviews, coordinate survey logistics, create project timelines).
- Prepare Research Participant Payments (RPP) in coordination with Post-Award Research Administrator(s).
Oversee financial and project compliance
- Monitor expenditures to ensure they align with the approved scope and budget.
- Ensure compliance with sponsor terms, such as allowable costs and effort commitments.
- Track cost sharing and manage effort reporting.
- Conduct monthly reconciliations and provide regular financial updates.
- Submit budget revisions, no-cost extensions, and rebudget requests through DSP/C&G.
- Process cost transfers and grant salary distributions in coordination with Schools and Centers.
- Manage subawards and consultant agreements.
Coordinate site visits and financial audits
- Assist with preparation for sponsor site visits and financial audits.
- Notify C&G and relevant university offices when audits are scheduled.
- Support the PI in gathering required documentation and responding to audit requests.
- Ensure formal audit responses are submitted to the sponsor by C&G.
Manage project modifications and extensions
- Draft and submit no-cost extension requests in UFIRST with justification and timelines.
- Collaborate with DSP to review and formally submit extension requests to the sponsor.
- Extend the project end date in the UF system upon sponsor approval.
Guide project closeout activities
- Meet regularly with the PI to review and finalize expenditures.
- Assist with planning and implementation of a smooth project closeout process.
Address
University of Florida
College of Education Business Office
3048 Norman Hall
P.O. Box 117041
Gainesville FL 32611
College of Education Business Office
3048 Norman Hall
P.O. Box 117041
Gainesville FL 32611
Fax
352-392-6930
Phone
352-273-4099
Hours of Operation
Monday-Friday (8:00-5:00)