{"id":94,"date":"2024-12-06T19:33:11","date_gmt":"2024-12-06T19:33:11","guid":{"rendered":"https:\/\/education.ufl.edu\/educational-research\/?page_id=94"},"modified":"2026-02-04T14:52:48","modified_gmt":"2026-02-04T14:52:48","slug":"faqs","status":"publish","type":"page","link":"https:\/\/education.ufl.edu\/educational-research\/pre-award\/faqs\/","title":{"rendered":"Pre-award FAQs"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.24.0″ _module_preset=”default” background_image=”https:\/\/education.ufl.edu\/educational-research\/files\/2025\/06\/AdobeStock_432731726.jpeg” background_position=”top_center” background_vertical_offset=”29%” min_height=”500px” custom_padding=”38px||38px||true|” global_colors_info=”{}”][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.24.0″ _module_preset=”default” custom_padding=”50px||50px||false|false” global_colors_info=”{}”][et_pb_row _builder_version=”4.24.0″ _module_preset=”default” custom_padding=”0px||7px|||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.24.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.24.0″ _module_preset=”default” text_text_color=”#ffffff” link_font=”|800||on|||||” link_text_color=”#CC4927″ link_font_size=”13px” link_letter_spacing=”1px” header_text_color=”#194588″ custom_margin=”||10px||false|false” custom_padding=”||||false|false” global_colors_info=”{}”]<\/p>\nOffice of Educational Research<\/a><\/span><\/span>\n

[\/et_pb_text][et_pb_text _builder_version=”4.24.0″ _module_preset=”default” text_text_color=”#ffffff” link_font=”|800||on|||||” link_text_color=”#CC4927″ link_font_size=”13px” link_letter_spacing=”1px” header_text_color=”#194588″ header_font_size=”50px” custom_margin=”||3px|||” global_colors_info=”{}”]<\/p>\n

Frequently Asked Questions<\/h2>\n

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If you cannot find an answer in this list, email Ana Puig<\/a> for support.<\/p>\n

[\/et_pb_text][et_pb_toggle title=”What are the steps in submitting my proposal with OER?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

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  1. \u00a0Submit an Intent to Submit Form<\/a> to alert OER that you are pursuing funding.<\/li>\n
  2. Ana Puig (anapuig@coe.ufl.edu<\/a>) will contact you to verify that OER received your Intent to Submit Form.<\/li>\n
  3. \u00a0A Research Administrator (RA) will connect with you to request a budget wish list, develop your budget, and coordinate subcontract needs, if applicable.<\/li>\n
  4. If needed, a Research Coordinator (RC) will contact you to provide requested editorial support, help gather boilerplate materials, and assist in developing other supporting documents, as their portfolio capacity allows.<\/li>\n
  5. A Research Administrator will build your proposal in UFIRST and route the finalized proposal to the Division of Sponsored Programs (DSP) for approval and submission to the funding organization.<\/li>\n<\/ol>\n

    [\/et_pb_toggle][et_pb_toggle title=”Who should I go to when needing budget support on my proposal?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    The first step in requesting budget support is to submit an Intent to Submit Form to alert OER of your intent to pursue funding. A Research Administrator (RA) will contact you to request your budget wish list and establish the next steps in the proposal submission process. All following budget-related questions should be directed to the RA who established contact with you.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”I need additional support. What does OER offer? ” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    To view OER\u2019s complete list of pre-award services, please visit Pre-Award Services<\/a>.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”I have a project idea but am not sure where to go for funding. How can OER help?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    If you have a project idea, please email Ana Puig (anapuig@coe.ufl.edu<\/a>) and include a project abstract and keywords. OER will conduct a targeted search to find relevant funding opportunities and will send you an annotated list of potential funding opportunities for your consideration.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”I want to submit a Letter of Intent (LOI). Do I need to submit an Intent to Submit Form?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    If the sponsor requests an LOI that includes a total project dollar amount that indicates general use categories (e.g., fringe, salary), then an Intent to Submit Form is not needed. If an LOI requires a line item budget, you must submit an Intent to Submit Form and OER will route the LOI through the Division of Sponsored Programs.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”Where can I find sample templates for budget justifications, scope of work, etc.?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    Boilerplates and templates can be found on OER\u2019s Resources<\/a>\u00a0webpage. If you require a boilerplate that is not included on the website, email Ana Puig (anapuig@coe.ufl.edu<\/a>), Piper Lowinger (piperlowinger@coe.ufl.edu<\/a>), or Stephany Rodriguez (rodriguez.st@coe.ufl.edu<\/a>) to fulfill your request.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”Why does OER need subcontract materials so much sooner than the proposal deadline?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    Subcontract materials are required earlier due to the shorter deadlines associated with integrating subcontract final budget figures into the proposal\u2019s budget. These figures significantly influence the overall budget decisions. Additionally, sufficient time is needed to thoroughly review subcontract materials, communicate with the subcontractor regarding any necessary budget adjustments, and upload the finalized materials into UFIRST. Given the complexity and coordination involved in completing these tasks, subcontract materials are needed sooner.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”What is the difference between a subrecipient, contractor, and consultant?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]A subrecipient participates substantially in the design and direction of the work, has the freedom and ability to make decisions regarding the project, and has a scope that involves analysis and interpretation. A contractor provides services explicitly requested by UF, does not participate in the design of the work, and has little or no independent decision making in the conduct of the work. A consultant is an individual who provides professional advice and services for a fee.[\/et_pb_toggle][et_pb_toggle title=”How do I find my Current and Pending Awards?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]Follow these instructions for two different methods of finding Current and Pending in UFIRST.<\/p>\n

    You can also use DSP\u2019s current and pending tool. This tool generates a Current and Pending Support form on the Common Form template from grant data in UFIRST, including commitments by budget period. It does not include information for the Overall Objectives or Statement of Overlap. As it is from UFIRST, it does not include in-kind support, internal programs, or Outside Activities. If required by the funding agency, those need to be added manually.[\/et_pb_toggle][et_pb_toggle title=”How do I update my faculty profile?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    Send an email to ETC\u2019s facultyprofiles@coe.ufl.edu<\/a> address and include details about your request.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”How do I update my Research Spotlight?” open_toggle_text_color=”#1C2F3D” closed_toggle_text_color=”#1C2F3D” icon_color=”#1C2F3D” open_icon_color=”#1C2F3D” _builder_version=”4.24.0″ _module_preset=”b97eb340-458d-4150-a67f-59e99c416ff8″ title_text_color=”#1C2F3D” title_level=”h3″ title_font=”Lato|700|||||||” title_font_size=”17px” body_link_text_color=”#194588″ custom_margin=”||7px||false|false” custom_padding=”10px||10px||false|false” link_option_url_new_window=”on” border_color_all=”#EDBA75″ global_colors_info=”{}”]<\/p>\n

    Email your new responses to the existing Research Spotlight prompts<\/p>\n