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26 November, 2001 FPC Meeting Minutes

November 26, 2001

Room 158 Norman Hall

Members Present: Dick Allington, Phil Clark, Vivian Correa, Bridget Franks, David Honeyman, Hazel Jones, Tina Smith-Bonahue, Stephen Smith (Chair), Jane Townsend, Joe Wittmer

Members Absent:  Max Parker

Other Present: Rod Webb, Dean’s Office

Smith called the meeting to order at 9:10 a.m.

Action Items

1.  Approval of the agenda for November 26, 2001.

Correa made a motion to approve the agenda as submitted by Smith.  Clark seconded the motion.  The FPC unanimously approved the agenda as it was submitted.

2.   Selection of Student Representative, Student Recruitment/Admissions Committee

Smith-Bonahue reported that the Student Recruitment/Admissions Committee had selected two doctoral students to serve on the Faculty Policy Council: Donna Sabis and Courtney Johnson from the School of Teaching and Learning.  Smith-Bonahue moved to approve the selection of these two students, Franks seconded the motion.  The FPC unanimously approved the selection.

3. Recommendation from Agenda Committee Re:  Budget Advisory Committee.

A recommendation was made by the Agenda Committee to establish a Budget Advisory Ad Hoc Committee to work with the Dean and the Department Chairs. This ad hoc committee would consist of the Faculty Policy Council two-year members assuring departmental representative across each department.  Allington made a motion to accept the committee as proposed.  Clark seconded the motion.  Following a discussion, the FPC asked for a friendly amendment to the motion to remove the stipulation that only two-year term FPC members serve.  This was replaced with FPC members who would represent each department.  The Budget Advisory Ad Hoc Committee members would serve for the 2001 – 2002 academic year and the committee would meet as needed or determined by the Dean and the FPC.  Allington accepted the friendly amendment to his motion.  The FPC unanimously approved the motion.

Discussion Items:

1. Reminder of Constitutional Language about FPC Meetings

The Constitutional language states “Only members of the Faculty Policy Council have access to the floor during meetings, except when permission has been granted by consent of the Council or the Agenda Committee.”  It was suggested that if an individual faculty members wanted to raise an issue and speak before the FPC, he/she would need to request that the issue be put on the agenda.  The FPC would have to approve the addition of the agenda item.

2. Update on COE Policy Searches and Archives

Smith and Correa are in the process of reviewing the Department Chairs Meeting minutes and the Administrative Council Meeting minutes for the past three years for any policies that were made during that time.

3. Goal-Setting Retreat

A goal-setting retreat will be held on December 5th from 9:00 am until 1:30 pm at the United Church of Gainesville.  Approximately eight members of the FPC will attend.

Items Tabled from October 1 Meeting.

A discussion on how TAs/RAs will voice concerns under the new governance structure and a discussion on how linkages can be made with the Staff Council will be tabled until the next meeting.

Spring Semester Meetings

Meetings for the spring semester were discussed.  The FPC will continue to meet every other Monday morning.  Beginning in the Fall 2002, the FPC may change their meeting schedule to Monday from 2-4 pm, consistent with the new college policy of reserving that time for college/departmental meetings.  Dates for the spring semester meetings will be discussed at the next FPC meeting on December 10th.

Information Items

Committee Reports

Student Recruitment/Admissions Committee

Smith-Bonahue reported that Ruth Lowery is the elected chair elect for this committee.  Several issues have been suggested for the committee’s consideration.  The first issue will be to revisit the UF and college requirements for admissions into the graduate school.  The committee will attempt to schedule a meeting with Ken Gerhardt regarding these issues.  Questions regarding the GRE and Praxis were discussed.  Currently, the College of Education requires students to make a score of at least 1000 on the GRE and have no less than a 3.0 undergraduate GPA.  Last year, the graduate school approved the COE using BOTH the GRE and Praxis for admissions, but not substituting the Praxis for the GRE.  The committee will also investigate the SAC requirements regarding graduate admissions.  Two other issues that will be addressed by the committee include minority student recruitment and required research methodology courses.

Faculty Affairs Committee

Townsend reported that this committee has not elected a chair at this time and Townsend currently serves as the interim chair.  The committee is addressing the issue of Tenure & Promotion guidelines and will meet on Wednesday, November 28th.  Townsend discussed the development of a survey to be used for gathering information on T&P procedures across departments.

Furthermore, the committee has had a request to investigate issues related to equity of faculty workload across departments.  It was recommended that the issue of workload be presented in writing to the agenda committee and placed on the FPC discussion items.

FPC Procedures Clarification:  Clark reported that there should be clear procedures for accepting committee reports (limit time for presenting reports) and a set protocol for raising action items during those reports.

Research Advisory Committee

Honeyman reported that Tracy Linderholm was the new elected chair.  The role of the RAC is to provide advice and guidance to the Graduate Studies and Research Office.  Four issues have been raised for the committee’s consideration:

(1)  to examine the requirements listed in the graduate catalog related to the Ed.D. and Ph.D. and suggest consistent language for inclusion in the catalog,

(2)  to review the grant proposal submission process including deadlines, check-offs, and space requirements,

(3)  to examine the dissertation review process and the role of the Graduate Studies office in this process, and

(4)  to review the role, function, and purpose of the Center for School Improvement.

Honeyman distributed a memorandum from Kranzler requesting that the FPC review the policy statements in the catalog on the Ph.D. and Ed.D. qualifying examinations. It was recommended by the FPC that the RAC review the qualifying exam process, recommend changes, and present those changes to the FPC.  Honeyman stated that he would discuss this request with Tracy Linderholm.

Admissions and Petitions Committee

The issue of confidentiality and having open meetings at the Admissions and Petitions Committee meeting was discussed.  Although the A&P meetings are open to the public, it was suggested that the committee suspend the rules of order to deal with confidential reviews of individual student records.  All visitors will be asked to leave the room until the meeting is resumed

FPC Procedure Clarification

If action items are to be considered by the FPC, a written letter of recommendation of the item must be submitted to the FPC.  A motion will be made regarding the item and the FPC will speak to the motion.  An FPC member or chair of a committee will notify Smith of the action item to be considered for the next agenda.

Update on Budget by Dean Nelms

Nelms reported that there was no new information available regarding the budget. He did report that the Provost approved the method of responding to COE budget cuts that has been proposed for this year. Nelms also reported that the Provost would like the COE to work more closely with the College of Liberal Arts and Sciences and IFAS. Although future budget cuts are unknown, it is expected that the budget crisis will last at least another year. Nelms stated that the Ad Hoc Budget Advisory committee would most likely work throughout the spring semester. A mid-year report is due to the Provost sometime in January and input from the FPC is invited. Nelms reminded the FPC members of the retreat scheduled for December 5th. Goals for the college will be discussed at the retreat.

Townsend moved and Clark seconded to adjourn the meeting.  The FPC unanimously approved the motion.  The meeting was adjourned at 11:01 am.

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1 October, 2001 FPC Meeting Minutes

October 1, 2001
Room 158 Norman Hall

Members Present: Richard Allington, Phil Clark, Maureen Conroy (alternate), Vivian Correa, Bridget Franks, David Honeyman, Max Parker, Tina Smith-Bonahue, Stephen Smith (Chair), Joe Wittmer

Members Absent:  Hazel Jones, Jane Townsend

Others Present:  Rod Webb, Dean’s Office

The meeting was called to order by the Chair at 9:07 a.m.

Action Items

Clark moved and Honeyman seconded to accept the agenda. The agenda was accepted by unanimous vote.

Clark moved and Correa seconded to accept the minutes of September 17, 2001.  The minutes were accepted by unanimous vote.

Discussion  Items

1. Budget review from the Dean at October 15, 2001 FPC Meeting.

Smith requested that the agenda for the October 15th FPC meeting remain clear for the Dean’s review of the budget.

2. Review Selection of Student(s) for Student Recruitment /Admissions Committee

Smith-Bonahue questioned the process by which students would be selected for the Student Recruitment/Admissions committee.  She suggested that the Student/Admissions Committee should go ahead and schedule an initial meeting.  Meanwhile, Smith-Bonahue will contact the Education College Council for nominations of undergraduate student(s) and contact Department chairs or Doctoral student organizations for nominations of graduate student(s) from their departments to serve on this committee.  During this initial meeting, the Student Recruitment/Admissions Committee will review the list of nominees and select students to serve on the committee.  These names will then be forwarded to the FPC for final approval.  It also was clarified that there is no language in the constitution related to voting for the standing committee.  Students serving on this committee serve to advise and make recommendations on policies related to recruitment and admissions but will not address individual student concerns.

Smith-Bonahue and Correa (Chair, College Curriculum Committee) will coordinate the process for selecting student members.  The CCC also needs to select undergraduate and graduate student members.  Student members of the CCC do have voting privileges.

3. Review Procedures Guide for Committees from FPC

Smith reviewed minimum expectations that should guide all FPC committees as they begin their work.  These include:

a.  All committees meet at least two times per year.

b.  Each committee will include a dean’s representative who will serve as a non- voting member.

c.  At the completion of each Spring semester, each committee will provide the FPC with a three-ring binder of the committees’ procedures, agenda, and minutes.

d.  Each committee, whether operating or standing, will also provide the FPC with a written executive summary at the completion of each Spring semester.

e.  To ensure continuity, the committee will elect the chair for the following year.

There was much discussion about guideline(s) for electing a chair for each committee for each upcoming year.  It was suggested that the FPC member on the committee be in charge of convening the new committee in the fall of each year and elect a chair at that time.  It was also suggested that the “newly elected” committee be convened in late spring, after the final meeting of the academic year to select its chair. [Note:  clarification on guideline (e) will be needed]

Smith stated that he would refine the committee guidelines and present them to the FPC for further discussion, revisions, and final approval.

A question arose regarding the duplication of minutes and procedures in writing and on the web.  The FPC felt that redundancy was necessary regarding FPC procedures and minutes and that both written and web copies would continue to be generated.

4. Dean’s Search Document

A draft of the Dean’s Search document from the fall faculty meeting was distributed to FPC members.  There was concern raised about the list of desired characteristics, and it was suggested that the list be edited and given to all faculty for consensus building.  It was clarified that the list was generated by the faculty during a spontaneous discussion and brainstorm session and was not representative of faculty consensus.  Allington requested that the draft document be edited prior to submitting it to the search committee and offered to make those changes and submit them to Smith by Friday, October 5th.  Some FPC members felt that if the list was edited or revised it would not be representative of what faculty stated at the fall faculty meeting.  Allington moved and Wittmer seconded that the FPC edit the current draft of desired characteristics of a dean and have faculty rank order the desired characteristics.  The committee opposed the motion, with one vote in favor, one abstention, and seven votes opposing the motion.

A suggestion was made to have Smith deliver the document of desired characteristics, search procedures, and promoting the college to Paul George, Dean’s Search Committee Chair.  Clark moved and Smith-Bonahue seconded that Smith submit the existing draft of the document to Paul George for review by the Dean’s Search Committee and extend the FPC’s willingness to assist with the Dean’s search. The motion was approved by unanimous vote.

An additional suggestion was made to send a letter to the Provost from the FPC thanking him for his selection of the Dean’s Search Committee. Smith will draft the letter and asked that FPC members review it for suggestions and revisions.  The final draft of the letter will be distributed to members for signature and forwarded to the Provost.

It was also suggested that each FPC representative take time at their department faculty meetings to discuss the Dean’s search and updates from the FPC.

Discussion Items From September 17 Meeting

Some concerns were voiced about the need to have more information regarding the two discussions items related to:

q  how TAs and RAs will voice concerns under the new governance structure, and

q  how linkages can be made with the Staff Council

Although some issues were discussed related to TA and RA concerns, it was recommended that McGill-Franzen (STL, alternate) provide the FPC with more information on the topic.  Additionally, it was recommended that Hazel Jones discuss her views on the linkages with the Staff Council.  Allington moved and Wittmer seconded that the two discussion items from the September 17th meeting be tabled until the October 29th meeting. The motion passed with a unanimous vote.

Information Items

Two items identified for policy review were presented to the FPC.  Both items were addressed at the Agenda Committee on September 27th ? and it was recommended that they be forwarded to the Student Recruitment and Admissions Standing Committee for review.  The items related to graduate admissions and were part of last year’s College Curriculum Committee minutes as indicated below.

Item 1.  “The Department of Special Education and the School of Teaching and Learning should have the option of using the PRAXIS II as an alternative to the GRE for admissions decisions for the M.Ed. and M.A.E. (exclude Ed.S.).” This motion was passed 7 to 1 vote (CCC Minutes, 10/2/00; CCC Minutes, 11/6/00).

Item 2. “The College should continue to require the GRE for admission to doctoral program in all departments; however, applicants to doctoral or master’s programs who hold professional or other doctorates from an accredited university in the U.S. may be exempt from taking the GRE, upon approval by department.”  Motion passed 7 in favor, 1 opposed, and 1 abstention. (CCC Minutes, 10/2/00).

The Agenda Committee recommended that issue related to the approval of the graduation list be sent to the College Curriculum Committee.  The CCC will discuss the procedures at their first meeting on October 1.

Clark moved and Allington seconded to adjourn the meeting at 11:05 a.m.  The motion passed with a unanimous vote.

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10 Septembe, 2001 FPC Meeting Minutes

September 10, 2001

Room 158 Norman Hall

Members Present: Dick Allington, Anne McGill-Franzen (alternate), Vivian Correa, Joe Wittmer, Hazel Jones, Bridget Franks, Phil Clark, Stephen Smith (Chair), and Tina Smith-Bonahue

Members Absent:  Jane Townsend; David Honeyman

Rod Webb was in attendance from the Dean’s Office. (Rod is not a member)

The meeting was called to order by the chair at 9:10 a.m.

Clark moved and Allington seconded to accept the agenda.  The agenda was accepted by unanimous vote.

Smith-Bonahue moved and Clark seconded to approve the Faculty Policy Council May 9, 2001.  The minutes were approved by unanimous vote.

Agenda was composed by the Agenda Committee (Smith, Correa, Clark, & Nelms).

Election of Faculty to the Undergraduate & Graduate Admission and Petitions Committees

FPC discussed which procedures to follow for the Election of Faculty to Undergraduate and Graduate Admissions and Petitions Committees and how many faculty should serve on the standing committees. Allington moved and Clark seconded that FPC should submit a ballot to include elections to the Undergraduate and Graduate Admissions and Petitions Committees, including a vote for the Counselor Education Representative to serve on FPC and the standing committees .  and The motion carried by unanimous vote. Smith agreed to compose ballot and it was agreed to have the Dean’s Office distribute ballots to the various offices and faculty would return their ballots to their department secretary by 5:00 p.m. Thursday, September 13th.  Smith will collect the ballots.

FPC decided to allow the Dean’s Office to handle the Senate Committee process, since it is a university-wide committee.

Fall FPC Meetings

FPC agreed to hold the FPC meetings for the fall semesters on: September 17, October 1, October 15,, October 29, November 12, November 26, and December 10.  Clark moved and Correa seconded to accept the scheduled FPC meetings dates for the fall semester.  The motion carried by unanimous vote.

Dean’s Representative on the College Curriculum Committee

FPC discussed a proposal from Webb to put a moratorium on Article II, Section 4(F) College Curriculum Committee (a) temporarily substituting “Associate Dean for Academic Affairs ” for Associate Dean for Graduate Studies …and non-voting members consisting of the Director of Student Services and the Associate Dean for Graduate Studies for the academic year 2001-2002. There was discussion to invite Interim Dean Kranzler when graduate studies or graduate related issues are proposed.  Allington moved and Clark seconded to put a moratorium on Article II, Section 4(F) College Curriculum Committee to temporarily substitute the Associate Dean for Academic Affairs for the Associate Dean for Graduate Studies.  The motion carried with a 7 to 1 vote.

New Agenda Item:  Involving FPC Alternates at Meetings

Clark moved and Allington seconded that we add an action item to the agenda related to welcoming alternate FPC members to all scheduled FPC meetings. The motion carried by unanimous vote. Clark moved and Allington seconded that FPC will welcome FPC alternates to attend all FPC meetings. The motion carried by unanimous vote.

Election of Members to Standing Committees

FPC discussed whether to the addition ofadditional faculty to serve on standing committees.  It was suggested to appoint Deans serving on these committees to be ex-officio members (non-voting member). Allington moved and Clark seconded that the Elections Committee conduct a general college election to select at least 4 members (staggered terms) for each of the standing committees. The motion carried by unanimous vote.

Procedures Manual for College Committees

Clark discussed the need for a procedures’ manual for all college committees.  Each committee would follow a set of directions/procedures; that could be updated each year.  A suggestion was made to have committees submit a written report to the FPC.  Clark agreed to collect procedures from the standing all committees.

Constitutional Amendment Committee

FPC agreed to retain a list of revisions for possible amendment of the College Constitution and amend as needed at the end of each academic year. There was some discussion for the need of a Constitutional Amendment Committee.  Correa and Smith will follow-up on this matter.

Agenda and Dean’s Advisory Committee Reports

Smith reported on the meeting with the Agenda and Dean’s Advisory Committees.  He stated the Agenda Committee will collect and distribute issues and concerns; and that any faculty members can submit in written form an item to the committee to consider.  He also stated that in their discussion, the Dean’s Advisory Committee hasagreed to refer appropriate all matters to the FPC or Agenda Committee.

College Curriculum Committee Report

Correa reported that College Curriculum Committee meetings will take place on the first Monday of each month, from 3:00-5:00 p.m., beginning October 1.  The committee will discuss the Constitution, policies, assign the committee’s charge and answer questions.  Last year the CCC created and approved guidelines for submitting courses to the committee.  It was suggested that those guidelines be distributed to CCC and faculty as soon as possible.

Fall Faculty Meeting

Correa reported on the Fall Faculty Meeting held on Friday, September 7, 2001.  Approximately 35-40 people were in attendance.  The discussion focused on the Dean’s Search.  Faculty discussed:: 1) characteristic of the a Ddean; 2) search procedures; 3) recruitment strategies; and 4) promotion of the college.  The faculty feel the candidate should have experience and a positive outlook on faculty governance.

It was also recommended that the FPC Committee be schedule to interview the candidates, and meet with the Dean’s Search committee.  It was recommended by the faculty that a written summary of the concerns the faculty expressed in the meeting be forwarded to the Dean’s Search committee and to the Provost.

Suggested Agenda items for September 17th meeting

·  Request printed budget from the Dean

·  Appoint student representative(s) to assist Student Recruitment/Admissions Ccommitteesfor the College Curriculum Committees, Undergraduate and Graduate Admissions and Petitions committees.

·  Discuss how TAs & RAs will voice concerns under the new governance structure

·  Balancing the number of research and teaching assistants in the College

·  Need to inventory what policies exist in the college

·  Discuss how to make linkages with the Staff Council

Jones moved and Allington seconded to adjourn the meeting. The motion carried by unanimous vote.

The meeting was adjourned at 11:10 a.m.



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24 July, 2001 FPC Meeting Minutes Provost Colburn’s Visit RE: Dean’s Search

Dr. Stephen. Smith opened the meeting by welcoming Provost David Colburn to the College of Education and asking Dr. Colburn to address the issue of the Dean’s search for the academic year 2001-2002.  Dr. Smith asked the session be conducted as an informal question and answer session with the Provost.

Dr. Colburn thanked the faculty for inviting him to speak to them about the search process and invited questions from the faculty.  Faculty asked questions related to the make-up of the search committee, the procedures for selecting members to the committee, the process, and timelines for the search, and the Provost’s expectations for a new Dean.  In regards to the search, Dr. Colburn shared the following thoughts:

  • receptive to the idea of appointing a COE faculty member to serve as Chair of the search committee
  • wants COE faculty to nominate search committee members with his decision by early fall semester.
  • anticipates the committee will develop position announcement, supports the idea of adding the qualification, “a commitment to faculty governance”, in the advertisement.
  • does not have a fixed view of the composition of the committee, but expects the majority to be COE faculty.  Other search committee members might include a Dean from another college, an Associate Provost, and/or a member of the community (possibly the school district).
  • discourages the nomination of junior faculty to the search committee
  • encourages our diligence in recruitment, suggests putting together a strong packet of COE materials for the candidates
  • will consider advertising the Dean’s position as “remain open until filled”, giving us more flexibility during the search process.
  • is not inclined to hire a “search firm” for the Dean’s position
  • anticipates that committee will submit top three candidates (unranked) for consideration.  He intends to meet with the search committee to discuss the strengths of each of the candidates
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