{"id":1866,"date":"2026-02-24T15:56:52","date_gmt":"2026-02-24T15:56:52","guid":{"rendered":"https:\/\/education.ufl.edu\/personnel-affairs\/?p=1866"},"modified":"2026-04-23T16:57:19","modified_gmt":"2026-04-23T16:57:19","slug":"fpc-meeting-november-17-2025","status":"publish","type":"post","link":"https:\/\/education.ufl.edu\/personnel-affairs\/2026\/02\/24\/fpc-meeting-november-17-2025\/","title":{"rendered":"FPC Meeting- November 17, 2025"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;section&#8221; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_row admin_label=&#8221;row&#8221; _builder_version=&#8221;4.16&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_text _builder_version=&#8221;4.24.0&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h2>FPC Meeting \u2014 November 17, 2025<\/h2>\n<p><strong>Time &amp; Location:<\/strong> 2:00pm, Rosenberg Room<\/p>\n<h3>Attendees<\/h3>\n<ul>\n<li><strong>Chair &amp; Chair Elect:<\/strong> Tara Mathien, Caitie Gallingane<\/li>\n<li><strong>HDOSE:<\/strong> Sara Jean-Philippe, Tuuli Robinson, Melissa Mariani<\/li>\n<li><strong>SESPECS:<\/strong> Katy Chapman, Kyena Cornelius, Hannah Matthews, Alyce Kay Emery<\/li>\n<li><strong>STL:<\/strong> Sara Smith, Brady Nash, Avery Closser, Lori Dassa<\/li>\n<li><strong>Guests:<\/strong> Helena Mawdsley, David Miller, Albert Ritzhaupt, Swapna Kumar<\/li>\n<li><strong>Attended Via Zoom:<\/strong> Magdi Castaneda<\/li>\n<li><strong>Absent:<\/strong> Nelson Brunsting, Lindsay Byron<\/li>\n<\/ul>\n<h3>Welcome &amp; Approval of Agenda<\/h3>\n<p>Meeting called to order at 2:03 pm. Motion to approve agenda by Brady Nash at 2:05 pm. Caitie Gallingane and Sara Smith seconded with consensus of the group. No abstentions or objections.<\/p>\n<h3>Approval of Last Meeting&#8217;s Minutes (October 20, 2025)<\/h3>\n<p>Motion to approve October minutes by Kyena Cornelius at 2:08 pm. Seconded by Brady Nash and approved by consensus of the group. Minutes stand approved at 2:08 pm.<\/p>\n<h3>Announcements \/ Reminders<\/h3>\n<ul>\n<li>N\/A<\/li>\n<\/ul>\n<h3>Deans&#8217; Reports<\/h3>\n<h4>Associate Dean Thomasenia Adams<\/h4>\n<ul>\n<li>Grant activity for fiscal year starting 7\/1\/25: 62 proposals submitted, 22 awarded, $4.4 million awarded<\/li>\n<li>Teacher\/Scholar of the Year award application due to OER by Nov 20<\/li>\n<li>Committees in process with faculty development:\n<ul>\n<li>Tenure &amp; Promotion committee<\/li>\n<li>Sabbatical and PDL committee \u2014 reviewing applications; updates expected Nov 20<\/li>\n<\/ul>\n<\/li>\n<li>PTR process is active for next cohort of faculty members<\/li>\n<li>OER is offering a session with Jim Burke (Advancement office) on Nov 19 at 11:00am in the Rosenburg Room\n<ul>\n<li>Focus: how to translate research for private donors and foundations, relationship-based funding, and telling your story<\/li>\n<li>Avery Closser asked if the session will be recorded \u2014 Dean Adams will look into it<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4>Associate Dean Elayne Col\u00f3n (Updates via Tara Mathien)<\/h4>\n<ul>\n<li>EduGator Central: Lori and Jordan attended recent FASPA conference representing online undergrad and grad programs<\/li>\n<li>Scholarships: EduGator Central is working with the Dean&#8217;s office to establish faculty scholarships; portal opens mid-spring for fall. Questions: contact Dean Col\u00f3n or Aaron Ganas<\/li>\n<li>SAM initiative: implementation underway with trainings and meetings. Questions: contact school office manager, graduate coordinator, or Aaron Ganas<\/li>\n<li>Advisor I position open; closes Nov 20. Share with recent grads or other interested parties<\/li>\n<\/ul>\n<h4>Associate Dean Erica McCray (Updates via Tara Mathien)<\/h4>\n<ul>\n<li>Personnel Affairs:\n<ul>\n<li>Met with faculty mentors to discuss strategies for new faculty and mentors; building a resource hub including effort reporting; drafted a research guide for post-docs<\/li>\n<li>Core HR has established return-to-work exception requests; search committees running business as usual. Questions: contact Associate Dean McCray or Ellen Young<\/li>\n<\/ul>\n<\/li>\n<li>Community engagement: Thank you to those who participated in the Halloween recess and door decorating contest<\/li>\n<li>International Education Week events:\n<ul>\n<li>COE International Fair: Nov 18, 11:30am\u20132:00pm, Norman Conference Center<\/li>\n<li>Global Trivia: Friday, 11:00am\u201312:00pm, Norman Conference Room<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4>Dean Glenn Good (Updates via Tara Mathien)<\/h4>\n<ul>\n<li>Updates saved for a future conversation<\/li>\n<\/ul>\n<h3>Invited Guests: Kayla Sharp &amp; Domenic Durante \u2014 Accessibility Requirements for Spring Courses<\/h3>\n<h4>Background<\/h4>\n<ul>\n<li>Tara Mathien: Accessibility is a front-and-center issue. Guests invited to share guidelines and support resources for faculty<\/li>\n<li>Domenic Durante: Assistant Director of Educational Programs; Title II regulations require websites and online courses to be accessible<\/li>\n<li>Kayla Sharp: Assistant Director of Operations<\/li>\n<\/ul>\n<h4>Website Accessibility (Kayla Sharp)<\/h4>\n<ul>\n<li>Transitioning sites to a new theme with accessibility features; current theme does not meet all WCAG 2.1 AA guidelines<\/li>\n<li>Hiring a part-time accessibility expert to assist<\/li>\n<li>April 24 deadline applies across the university; includes PDFs and external links<\/li>\n<li>Auditing sites and will send content lists to school directors for review<\/li>\n<li>Not enough time to audit all PDFs and images manually<\/li>\n<li>If you have content that must remain on your site, email kaylasharp@ufl.edu<\/li>\n<li>Text embedded on existing sites will carry over during migration<\/li>\n<li>Requirements include proper heading structure and navigability<\/li>\n<li>Areas of concern: diagrams, graphs, charts<\/li>\n<li>For questions or concerns about the website, submit a Help Desk ticket or email Kayla directly<\/li>\n<\/ul>\n<h4>Canvas Course Accessibility (Domenic Durante)<\/h4>\n<ul>\n<li>Online courses must also meet accessibility standards; many courses already comply<\/li>\n<li>Recommendations:\n<ul>\n<li>Clean up old course materials<\/li>\n<li>Run <strong>TidyUP<\/strong> to scan your course for inaccessible files<\/li>\n<li>Use <strong>SensusAccess<\/strong> to convert non-compliant PDFs to accessible formats<\/li>\n<li>Ensure all videos have closed captions \u2014 including announcements, icebreaker videos, and student introduction videos<\/li>\n<li>YouTube has auto-captioning available<\/li>\n<li>URL links must be hyperlinked with descriptive text (not raw URLs) for screen reader compatibility<\/li>\n<li>Transcripts required for all recordings; audio feedback can be converted to transcripts<\/li>\n<li>Individual video feedback to one student does not require captions; feedback to multiple students must follow accessibility best practices<\/li>\n<\/ul>\n<\/li>\n<li>Support available:\n<ul>\n<li>Webinars, open office hours, and video tutorials<\/li>\n<li>Upcoming webinar on TidyUP<\/li>\n<li>Contact the Help Desk (ticketed system; link in website footer)<\/li>\n<\/ul>\n<\/li>\n<li>Accessibility target is 100%; document your progress and efforts<\/li>\n<li>Focus on spring courses first; start now so you can potentially work on improvements in December<\/li>\n<li>Use <strong>Ally<\/strong> (in Canvas instructor tools) to check accessibility scores<\/li>\n<li>Policy goes into effect April 24, 2026; the institution \u2014 not individual faculty \u2014 is liable<\/li>\n<li>Spring will include additional webinars and office hours; work will continue beyond April each semester<\/li>\n<\/ul>\n<h4>Q&amp;A Highlights<\/h4>\n<ul>\n<li>Albert Ritzhaupt raised concern about marketing content (e.g., EdD program materials) being removed without approval; Kayla confirmed it is case-by-case and part of a larger conversation with the communications team<\/li>\n<li>Swapna Kumar: concern about HTML content converted to PDF and course descriptions potentially lost; Kayla will alert the team to move EdTech PDFs back over<\/li>\n<li>Helena Mawdsley: asked about other university resources; Domenic will share a list by email, including SensusAccess<\/li>\n<li>Tara Mathien: bring this information back to your schools and make sure the message reaches doctoral students<\/li>\n<\/ul>\n<h3>Discussion and Action Items<\/h3>\n<h4>Committee Discussion Follow-Up \u2014 Tara Mathien<\/h4>\n<ul>\n<li>Thank you for updating the committee makeup document<\/li>\n<li>FPC website and committee pages will be undergoing updates; review your committee webpage and send a list of needed changes to Tara Mathien, Caitie Gallingane, or Eve Kung by Dec 3. Changes will be reviewed at the Dec 4 meeting<\/li>\n<\/ul>\n<h4>Committee Updates<\/h4>\n<ul>\n<li><strong>Budgetary Affairs<\/strong> (Tuuli Robinson): Has not yet met. Frequency is up to the committee based on volume of activity<\/li>\n<li><strong>College Curriculum<\/strong> (Caitie Gallingane): New curriculum system transition underway; current system shutdown and migration timeline unknown. If you have not submitted a new request, wait until January. Training on Zoom held last week (2 hours); additional trainings available<\/li>\n<li><strong>Faculty Affairs<\/strong> (Nelson Brunsting, absent; update via Albert Ritzhaupt): Met in October; discussed revisiting T&amp;P guidelines and alignment with PTR; decision to keep them separate<\/li>\n<li><strong>Lectures, Seminars &amp; Awards<\/strong> (Magdi Castaneda): Reviewing doctoral dissertation advising award nominations; committee meeting Friday to discuss selection. Suzanne Chapman is alternate on the FPC<\/li>\n<li><strong>Long Range Planning<\/strong> (Kyena Cornelius): Will be reviewing the strategic plan<\/li>\n<li><strong>Research Advisory<\/strong> (Hannah Matthews): Reviewed Seed Fund grant; 9 applications received, 6 forwarded. Feedback being compiled; next steps include spring awards<\/li>\n<li><strong>Technology &amp; Distance Ed<\/strong> (Katy Chapman): Met Nov 12; discussed accessibility. Using Clipchamp for weekly videos with closed captions. Upcoming spring webinars: AI in courses (Jan 14\/15 with Balser); AI with legal literacy or agentic AI (February with Chris Thomas and others); student AI use discussion (March). Next meeting: Dec 3<\/li>\n<li><strong>Elections Committee<\/strong> (Nelson Brunsting, Hannah Matthews, Sara Smith): N\/A<\/li>\n<\/ul>\n<h4>Discussion: PTR Process &amp; FEA System Issues (Albert Ritzhaupt)<\/h4>\n<ul>\n<li>PTR process with the new FEA system has implementation problems: inaccurate data sources, presentations not populating correctly, no ability to edit entries<\/li>\n<li>Annual evaluations will be based on this system; currently takes hours to complete<\/li>\n<li>STL hired an assistant to help populate data; faculty should be aware and communicate the issue to colleagues<\/li>\n<li>Hannah Matthews: system was broken until July during her tenure process; packet was due in early September<\/li>\n<li>Faculty are required to enter data back to 2021; question about ethics of current data requirements raised; will be brought to Faculty Senate<\/li>\n<li>Tara Mathien: Faculty Affairs may be the appropriate venue to discuss this further; document committee work and upload minutes to Teams<\/li>\n<\/ul>\n<h4>Discussion: REM Minimum Methodology Course Ad Hoc Committee<\/h4>\n<ul>\n<li>Representatives from each school: Ritzhaupt, Hannah Matthews, and Walter Leite for HDOSE<\/li>\n<li>Committee will convene Wednesday to receive its charge from Dean Col\u00f3n&#8217;s office<\/li>\n<li>Will review 4 previously submitted courses and put out a call for additional submissions; all schools are encouraged to submit courses for consideration<\/li>\n<li>David Miller clarified: the committee approves non-REM courses for the list, not voting on REM course designation<\/li>\n<\/ul>\n<h4>Discussion: AI Policy for COE<\/h4>\n<ul>\n<li>Tara Mathien: Question raised about whether the college should have an AI policy; some peer institutions have college-level statements, others leave it to departments<\/li>\n<li>Key perspectives:\n<ul>\n<li>Avery Closser: importance of maintaining faculty autonomy; approach depends on the course<\/li>\n<li>Brady Nash: a detailed cross-department policy may be difficult; a broad procedural statement could be helpful; mixed messaging currently exists<\/li>\n<li>Caitie Gallingane: faculty should have flexibility for their courses; having a shared process for handling suspected violations (e.g., referring to honor court) would be valuable<\/li>\n<li>David Miller: consider coordinating with UF&#8217;s AI center and understanding their role<\/li>\n<li>Tuuli Robinson: policy needs to address integrity at multiple levels; something to guide awareness and set limits, varying by department<\/li>\n<li>Hannah Matthews: one broad policy may not serve all programs; encourage faculty to think about purpose and context<\/li>\n<\/ul>\n<\/li>\n<li>Tara Mathien: may be more helpful to share existing university resources and links; invite faculty doing AI work to discuss; share with colleagues<\/li>\n<\/ul>\n<h4>University College Council Updates \u2014 Tara Mathien<\/h4>\n<ul>\n<li>October meeting discussed President Landry&#8217;s appearance at senate and proposed constitutional changes; items highlighted in red on the senate website impact faculty<\/li>\n<li>H-1B visa: still awaiting guidance from the Department of State regarding expiring visas and asylum cases<\/li>\n<\/ul>\n<h4>Additional Items<\/h4>\n<ul>\n<li>COE Charity Drive: winner is Ronald McDonald House; more details to come<\/li>\n<li>Chop &amp; Chomp Food Drive running until 11\/30 (EduGator Central drop-off)<\/li>\n<li>Magdi Castaneda will be on PDL next semester; Suzanne Chapman will take her place on FPC<\/li>\n<\/ul>\n<h3>Adjournment<\/h3>\n<p>Motion to adjourn by Sara Smith at 3:32 pm. Sara Jean-Philippe seconded with no objections or abstentions. Motion passed unanimously.<\/p>\n<h3>Remaining Meetings<\/h3>\n<ul>\n<li>December \u2014 NONE<\/li>\n<li>January 26 \u2014 Rosenberg<\/li>\n<li>February 23 \u2014 Rosenberg<\/li>\n<li>March 23 \u2014 Rosenberg<\/li>\n<li>April 20 \u2014 Spring Faculty Meeting<\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":21,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[45,42,43],"tags":[],"class_list":["post-1866","post","type-post","status-publish","format-standard","hentry","category-current-meetings","category-fpc","category-fpc-meeting"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.0 (Yoast SEO v22.0) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>FPC Meeting- November 17, 2025 - 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