FPC Meeting- October 20, 2025

Time

2:00pm Rosenberg Room

Attendees

Chair & Chair Elect: Tara Mathien, Caitie Gallingane
HDOSE: Lindsay Byron, Sara Jean-Philippe, Tuuli Robinson, Melissa Mariani
SESPECS: Katy Chapman, Kyena Cornelius, Hannah Matthews, Alyce Kay Emery
STL: Sara Smith, Brady Nash, Avery Closser, Lori Dassa

Attended Via Zoom:

Magdi Castaneda

Absent:

Nelson Brunsting

Welcome

Approval of the Agenda

Meeting called to order at 2:03 pm. Motion to approve agenda by Brady Nash at 2:04 pm.
Sara Smith seconded with consensus of the group. No abstentions or objections.

Approval of Last Meeting’s Minutes (September 9/15/25)

Motion to approve September minutes by Caitie Gallingane at 2:05 pm. Seconded by Kyena
Cornelius and approved by consensus of the group. Minutes stand approved at 2:05 pm.

Announcements/Reminders:

N/A

Deans’ Reports

Associate Dean Thomasenia Adams

4 awards in September: ~$580,000
21 proposals submitted
Active awards
- Teacher/Scholar of the Year (due to OER Nov 20)
- ROSF (in progress)
- AI Research Awards (nomination in progress)
- ASEMFL (nomination in progress)
- International Educator of the Year (nomination in progress)
- Global Excellence Award (to be announced)
- Sabbatical (in progress)
- Professional Development Leave (in progress)
- Academy of Distinguished Teaching Scholars (to be announced)
OER Professional Development
- Term Professorship Panel, hosted by Dr. Ana Puig (Oct 28 at 11:00am in
  Rosenberg Room)
- All Things Tenure and Promotion, hosted by Associate Dean Thomasenia
  Adams (Nov 12 at 11am on Zoom)
- OER & COE Development Office, hosted by Dr. Ana Puig (Nov 19 at 11:00am
  in Rosenberg Room)

Associate Dean Elayne Colón

Hosted college recognition dinner on Thursday
- Well attended
- Honored 2025-2026 scholarship awardees
- Donors, faculty, scholarship winners attended
- Thank you to faculty scholarship committee who review applications
- New scholarship committee coming soon
  - Spread the word across colleges
  - Need 12-15 faculty
  - Start work early spring
SAM Academic management initiative
- Overhauling student management information systems
- Platform rebranding – My Gator Path
- Pause on submitting anything related to curriculum for 2 months
- Course scheduling – catalog degree audits at grad and undergrad level
- Building schedules, registration, and room allocations are on the list over next 2-3 years that will be changing
- Beginning with course approvals in November
- Members of college involved as situation evolves
EduGator staffing update
- Earl Alvarez has moved to main campus in UFO office
- Questions or needs that would have gone to Earl, reach out to Aaron.
- Interviewing officer and who will help students with petitions – moved to Alexis

Associate Dean Erica McCray

Searches are underway
Individual check ins with all new faculty were held over the last two months
Planning a check in/workshop for mentors
Developed framework to support mentors
Gathering information on post-doc expectations/experiences
Waiting to hear more from HR on Return to Work
Oct 31:open enrollment ends, if you supervise staff do UF engaged check ins
Oct 31: Fall/Halloween Recess in college with PK VPK students
Door and office decorating contest (2 categories)
Nov 17-21: International Education Week

Dean Glenn Good

Interim president attended Scholarship and Awards Dinner
COE continues work alongside state legislators
COE is recruiting donors
- Meet with Jim Burke or Diane if you are pursuing funding
College rankings update

Invited Speaker:

Dr. Sarah Lynne

UF Strategic Planning initiative

Should have received email to participate in academic strategic planning, powered by NaviGator
Want to engage entire UF community
- Survey to collect feedback through chat bot activity
- Data collection just in the month of October
- Encourage colleagues and students to engage with the tool to represent
  college
- 899 users so far, 850 this morning
- Engagement increases everyday
- Receiving metrics of who logs in
  - 31% faculty
  - 23% students
  - 46% staff
  - Asked IT to collect data by college, will share with Deans when available
- Users report 5–15-minute interaction with the tool
Survey is anonymous, although use GatorLink authenticator to get in
- GatorLink authenticator allows you to get in, but narrative data is not associated with GatorLink
- Encrypted code number linked to data, not connected to GatorLink
If you identify yourself in the narrative data, narrative data is no longer anonymous
Narrative data collected are public records, although there is no way to link it back to individual faculty, staff, or students
Will send link again
- Originally sent from faculty senate chair
Reach Sarah Lynne via email with questions

Discussion and Action Items

Committee Discussion – Tara Mathien

Committee makeup – review and confirm changes (ex: LSAC)
- All representatives have met with committees and identified a chair
- Go into folder and indicate chair and any changes to committees
- LSAC needed doctoral representative
Updates to committee webpages
- Bring up at next committee meeting – add to agendas
- Pull up page on Faculty Policy Council website
- Email necessary updates to Tara Mathien

Committee Updates

Budgetary Affairs: Tuuli Robinson

Information stands from first meeting
Next meeting will be scheduled

College Curriculum: Caitie Gallingane

Met last Monday
~3 proposals
People are putting request in for AI designation to be added to courses
- There is a webpage explaining what that means
- If you want the designation, look at that information
AAT system will be shut down – not sure if there will be a December meeting
Anyone can go to training on new system
- Ask chair from department to enter your name to be invited to the training
- If you can’t go, they will send you PowerPoint

Faculty Affairs: Nelson Brunsting

Not present

Lectures, Seminars & Awards: Magdi Castaneda

Next award to review is doctoral mentorship award
Submission deadline Nov 10
Will meet on 13th to look over

Long Range Planning: Kyena Cornelius

No report

Research Advisory: Hannah Mathews

Discussed role of reviewing for awards, putting together clear rubrics
Will ask OER for support on new sources of funding

Technology & Distance Ed: Katy Chapman

Met Oct 1
Walter Balser is chair
Confirmed workshops for rest of semester and next semester
Next one about GoReact
AI – Walter Balser
Working with ETC on improving accessibility of websites

Elections Committee: Nelson Brunsting, Hannah Mathews, Sara Smith

Tara Mathien will create folders for committee chairs to improve organization and
efficiency, similar to FPC

Action items

N/A

Discussion items

REM Minimum Methodology Course approval policy
- Tara Mathien & Caitie Gallingane
  - Issue recently arose due to lack of inconsistencies in documentation and webpages
  - Gallingane & Mathien reviewed past FPC minutes and discussed withb other faculty members
  - Want to discuss policy as it stands
  - List of REM courses identified as approved courses for COE
  - Also a substitution form that exists in case students have existed coursework or take a course not offered by college
  - Established in 2022
  - REM course list from 2022 is most recent list that has been voted on and approved by FPC
  - Will be posted on website
  - Substitution form for Non-REM courses
  - Paragraph at bottom about how to propose and approve non- REM course
  - This process has been in contention
  - Someone has put in a request for non-REM course to be
    approved
  - Ad hoc committee needs to be activated and decided if need
    arises
  - Form needs to be updated and reflected on website
- Lindsay Byron
  - Provided example of an issue with this policy that occurred
- Tara Mathien & Caitie Gallingane
  - Curriculum committee approves new courses, FPC approves decision for it to meet REM requirements
- Tara Mathien:
  - We will need to activate ad hoc committee
  - Will have faculty with relevant expertise
  - Will be chosen by directors and deans
  - Will increase access to documents
  - We can always entertain a motion to make changes
  - Use substitution form
- Hannah Matthews:
  - How will we distribute? Maybe send out to faculty?
- Caitie Gallingane:
  - It is on website, will be shared in minutes
- Lindsay Byron
  - Correct language needs to be reflected on program plans
COE Strategic Plan (LRP)
- Tara Mathien
- Discussed in September about COE Strategic Plan
- Discussed with Dean, including long-range planning
- Interim president is interested in colleges doing this work
- Kyena Cornelius will share with committee chair to discuss with committee
University College Council updates – Tara Mathien
- Discussed academic freedom resolution
  - Specifically, are we reaffirming it or is there something new to bring up?
- Senate reviewing performance metrics
  - Including post-tenure review data
  - Concern about releasing the data in specific colleges

Adjournment

Motion to adjourn by Kyena Cornelius at 3:26 pm. Brady Nash seconded with no objections
or abstentions. The motion passed unanimously.

Remaining meetings:

November 17th Rosenberg
December – NONE
January 26th – Rosenberg
February 23rd – Rosenberg
March 23rd – Rosenberg
April 20th – Spring Faculty Meeting