FPC Meetings- January 27, 2025

Welcome

Chair & Chair Elect: Angela Kohnen, Tara Mathien

Dean’s Office: Glenn Good, Thomasenia Adams, Erica McCray, Elayne Colon

HDOSE: Sara Jean-Phillippe, Jinnie Shin

SESPECS: Nelson Brunsting, Katy Chapman

STL: Anthony Botelho, Vicki Vescio

Attended Via Zoom:

Magdi Castaneda

Absent:

Lindsay Byron, Chris Thomas, Sondra Smith, Katie Maki, Alisa Hanson, Alice Kay Emery, Sara Smith, Caitie Gallingane

Approval of Agenda

Meeting called to order at 2:02 pm without quorum

Deans’ Reports

Associate Dean Thomasenia Adams

OER – Office of Education Research

Grant activity to date for 2024-2025 fiscal year

Since June through January

  • A total of 70 awards
  • Amount funded was $16,926,877
  • 180 proposals were submitted

Active awards upcoming with due dates

  • Post Tenure Review for this year is active
    • 4 candidates
    • Their portfolio is due February 3rd
    • Once the portfolio is submitted it will go to the school director, who will write a letter of strengths and weaknesses in each case
    • From there it will go to the Dean who will review the information on hand and write a decision letter that is to be submitted to the university by April 15th
  • Six internal awards that OER will be announcing very soon
    • Be on the lookout for an email soon

Upcoming events

  • All Things Pre & Post Awards
    • Hosted by Associate Dean Thomasenia Adams and Rosabel Ruiz
    • March 12, 2025 in the Rosenberg Room (NRN 2021)
    • Event will be a professional development for all faculty that goes over a 101 on pre and post award and some of the complexities that may arise in the process
    • A good event for experienced grant writers who want to be refreshed on some of the things happening in the university
    • Also beneficial to inexperienced grant writers looking ot learn some of the dos and don’ts of grant writing
  • A panel of colleagues who have held or currently hold limited term professorship will be talking about some of their research and the outcomes of their work
    • Hosted by Ana Puig
    • April 29, 2025 in the Rosenberg Room (NRN 2021)

Circling back to post tenure review

  • Forgot to mention that after the candidate submits their portfolio to the school director it will then go to the tenure and promotion committee, who will review the case and provide recommendations to the team

Members of the Post Tenure/Promotion Committee:

  • Sevan Terzian (Chair)
  • Walter Leite
  • Melinda Leko
  • Albert Ritzhaupt
  • Stephen Smith
  • David Miller

Discussion on document provided by Dr. Kohnen regarding post tenure review

  • University developed criteria for how packets will be reviewed
    • Research criteria
    • Teaching criteria
    • Service criteria
  • University administrators recognize that this research is not a one size fits all and thus colleges are able to make provisions to the research criteria
  • The teaching and service criteria are stable and cannot be changed
  • Earlier in the year Angela Kohnen, representing the FPC and Sevan Terzian representing the tenure and promotion committee were notified that they may solicit feedback from the faculty for revisions to the research criteria
  • The Dean is the liaison between the faculty boards and expectations of the administration
  • There has been a lot of back and forth in meeting with the associate provost, Chris Hass, and the Provost, Joseph Glover, to discuss the college’s research criteria
  • After several passes of revision, what you have before you are the research criteria that were landed on for this academic year’s process
  • Changes to the research criteria are:
    • Listed out examples of scholarly work that would be reflective of the faculty in our college
    • More explicit about external funding
    • Expectation now that all tenured and post tenure (five years) faculty will receive $50,000 or more in funding, particularly if they are in areas that are lucrative
    • We recognize that some of our faculty may be in very important fields that are not as lucrative with their funding, but the expectation is still there for a pursuit of funding up to $50,000 or more
    • Eased the language so that you just have to be a named senior personnel on the grant
    • This includes things like investigator and co-investigator

Associate Dean Elayne Colon

EduGator Central Updates

Scholarships

  • Annual COE scholarship process changing this year due to Scholarship Universe pilot
  • Still in the works with figuring out how to proceed with this new platform in a way that makes sense and honors college’s process for scholarships
  • Hopefully, in the next week or so we will be able to launch the link for current students to apply for scholarships
  • Awards for next academic year
    • We will be doing two rounds of applications this year due to system constraints
    • Current and continuing students apply during first application launch in February and March
    • Program applicants to apply during second application launch in April and May
  • The system won’t allow students who aren’t appropriately credentialed to apply for scholarships now
  • We have to wait until they’re admitted to a program and then they’ll have the credentials to be able to apply for scholarships for next year

Undergraduate Research

University Scholars Program

  • A prestigious university program for undergraduate students, where undergraduate student partners with one of our faculty for a yearlong research experience
  • Students received an announcement in December and reminders last week
  • We are currently taking applications
  • 10 college faculty volunteered to host students
  • Students receive $1750 stipend, faculty receive $500 mentoring award
  • Applications due February 12
  • Undergraduate Research Leadership under Project StARS has been working to clarify and refine the COE High Honors process
  • Students are receiving direct communications from EGC if they expressed an interest in seeking the designation
  • Please direct any students with questions to Kent Crippen, who is the Undergraduate Research Coordinator
  • We continue to recruit faculty interested in mentoring COE undergraduate students through the High Honors process. Please spread the work, and let Kent know if you or colleagues are interested.

Streamlining Academic Management

  • UF has adopted two new platforms to improve operations and add additional functionality related to curriculum management and student academic experience.
  • Course Dog will replace UF’s home grown approval tracking system and Ad Astra for scheduling; Stellic will replace Campus Solutions Degree Audit System
  • Dean Good is co-chairing the campus Steering Committee
  • There are eight work groups that fall under this steering committee EGC staff are serving on seven of the Working groups to inform implementation.
  • Timelines for launch of the two new platforms are still being refined, but we’re probably still a few semesters away
  • We will be piloting Stellic in our college, although not entirely sure what that means
  • Commentary from Dean Good
    • They are continuing to roll this out, but it is pointing out some tensions between various units at the upper administration level
    • Not the only roll out that is happening
    • This will let us see where students are getting stuck in programs
    • It will have an active waitlist that will automatically put students in a classroom as people leave it
  • For more information – https://registrar.ufl.edu/streamlining-academic-management#sam-governance

EduGator Admissions Staff Updates

  • Earl Alvarez is overseeing EGC admissions
  • Jordan Hunt joined EGC in December to work alongside Kat McGuire in the graduate admissions space.
  • Jordan comes to us from UF Office of Admissions. Please stop by to introduce yourself and welcome Jordan to the COE!

US News and World Report

  • Graduate programs report was submitted last Friday (1/24)
  • A few items to note compared to last year
    • Both doctoral acceptance (down) and doctoral yield (up) moved in the right direction for us.
    • Graduate enrollment up slightly, and doctoral degrees awarded up
    • Research expenditures is way up
    • The only thing we are still trying to work on is around faculty awards
    • Number of full-time tenure/tenure-track faculty receiving awards or editor of journal remains the same

LiveText to Student Learning and Licensure

  • We use Live Text currently to track our students from admission to graduation
  • We’re moving to a new system called Student Learning and Licensure (SLL)
  • It is still in the same umbrella company of Watermark, but it’s a new tool instead of Live Text.
  • Plans to pilot this summer with one or two programs
  • Full implementation fall 2025
  • Impacts all state-approved programs and Counselor Education programs

Associate Dean Erica McCray

Personal Affairs

  • Searches continuing
    • The tenure-track search has been completed in School Psychology, alongside the bonus strategic AI hire in Counselor Education
    • That leaves us with 11 remaining
    • Three or four are in the early stages
    • PK Yonge Executive Director search announcement was sent on Friday (1/24)
    • Should be launching in the next week or so
  • Scheduling new faculty check-ins over the next few weeks
    • Did orientation and individual check ins in the fall, as well as a lunch and discussion of professional development tools at the end of the fall
    • Small group meetings in the spring to see if there are other supports that are needed in addition to their assigned mentors
  • The HR team for the college has developed and launched a survey
    • It has been shared at the staff meeting, but will also be shared with faculty so that they can provide input on our internal HR team

Community Engagement

  • Reminder: International activities need to be reviewed and approved through the RISC (Research Integrity, Security, and Compliance) assessment process as state and federal requirements are changing rapidly

Dean Glenn Good

  • Search updates
    • PK Yonge Director
    • President
  • Parking
    • Decals have been changed and parking has become a bit of a mess
    • 8:20 is usually the cutoff if you want to find parking
  • Courtyard
    • Hard to replace a 300 year old tree
    • It is taking a long time to determine how we want to move forward with the courtyard
  • Fiscal report: things remain positive
  • Updates
    • PK Yonge AI education fair in May

Quorum reached at 2:40

Approval of Prior Meeting Minutes (November 18, 2024)

Motion to approve November minutes by Nelson Brunsting at 2:42 pm. Seconded by Anthony Botelho and approved by consensus of the group. Minutes stand approved at 2:42 pm.

Discussion and Action Items

Committee Updates

Reminder

  • Been pulling minutes from the Teams folder and getting them posted
  • Please continue to upload your minutes to the Teams folder
  • If you don’t like Teams you can email them to Angela Kohnen and she can get them uploaded

Budgetary Affairs – Vicki Vescio

  • In the process of getting first meeting of the semester started
  • Uploaded notes from meeting last week
  • Nothing in terms of budgetary model stuff to be on the lookout for
  • Hector does a good of explaining it

College Curriculum – Tara Mathien

  • Held a meeting on the first day of the semester (1/13)
  • It was a light meeting, with only one item to discuss
  • Possibility of online meetings in the future while maintaining integrity of review process

Faculty Affairs – Nelson Brunsting

  • Asked to carry over points from last meeting
  • Tasked last year with keeping an eye on the CBA and the possible dissolution of the union and what impact that might have on our contracts
  • Specifically, looking for things in the CBA that were at risk of being removed but could be potentially be instantiated with policy
  • That is on hold right now, but told to continue the work
  • PTR revisions this year
  • Thinking about what to prioritize if given the chance next year
  • Would add that PTR process is very codified and opaque, so we want to try and make that process as transparent as possible

Lectures, Seminars, and Awards – Katy Chapman presented on behalf of Katie Maki

  • Sent in faculty mentoring awards to EduGator Central
  • Reminder that you can apply for funds to bring in a guest speaker

Long Range Planning – Anthony Botelho

  • Have had a little bit of asynchronous communication but have not met since last semester
  • There have been some scheduling challenges and we are trying to establish the meetings over the next couple of months to coincide

Research Advisory – Angela Kohnen presented on behalf of Lindsay Byron

  • Mostly just reviewing awards at the moment

Technology and Distance ed – Katy Chapman

  • Dominic Durante held a professional development session for adjunct faculty and five instructors attended from various departments
  • Suggesting offering it again with an open house approach for adjunct and possibly even doctoral students to help offer support
  • Thinking of doing a fall session to onboard instructors
  • Discussed quality matters review and awards for online teaching
    • 67 categories of awards
  • Discussed course mapping and how we’re creating a professional development to go along with course mapping
  • Bojan and Dominic will be offering a session in March or April on Course Mapping
  • Also discussed some Ed Tech support workshops that are coming up for AI, VR communications, and personal social media

Elections Committee – Katy Chapman presented on behalf of Katie Maki

  • Gathered information on senate apportionment
  • Set up meeting with the PKY folks

Discussion Items

Spring Full Faculty Meeting

  • Will be held in April this year
  • Typically, a guest speaker is brought in to speak that is of interest to the full faculty and that addresses some concern or topic that the full faculty is interested in
  • Angela Kohnen asked if anybody had topics that they were concerned about that may be of interest to a lot of faculty
  • Topics of interest include:
    • Changes in the educational landscape
    • Funding
  • Take home task is to be thinking about what people from the colleges want to hear in the spring meeting and how we can make that happen

FPC and Senate Elections

  • Election committee is supposed to give us a report in February
  • We run FPC elections all at the same time
  • Reminder the way the role currently works is
    • If elected as the chair elect, you will serve one year as chair of the College Curriculum Committee and then sort of chair in waiting of FPC
    • This entails monthly meetings with deans to discuss what is currently happening and then plan FPC meetings
    • You get a 0.25 course release for fall and spring throughout both years
  • In addition, we also need regular reps, which is a much lighter load
  • Final reminder to let us know if anything comes up so that it can be added to the February meeting

Adjournment

Motion adjourned by Katy Chapman at 3:18 pm. Nelson Brunsting seconded with no objections or abstentions. The motion passed unanimously.