Each student has a clinical file, maintained by the Assistant Clinical Coordinator. The clinical file contains a complete set of documentation for each clinical experience. This file remains in the department indefinitely. It provides the documentation needed to verify clinical experiences and is consulted when graduates request verification letters for licensure and other professional endorsements. Completing documentation accurately and submitting them in professional-quality condition by scheduled deadlines is an important element of a student’s professional behavior. Employers factor in counselor competence with documentation when considering promotions, raises, and letters of recommendation. Employers and agencies rely on counselors abiding by professional standards and expectations. Counselors overlooking these expectations risk their own careers and the licensing and economic stability of their agencies. Students are expected to know scheduled deadline dates and required documentation. Students missing documentation at the end of the semester will receive a U grade until the file is complete.

For the complete list of clinical documentation and corresponding due dates, please link to the Clinical Documentation and Due Dates page. Students registering for split internships and students completing clinical experiences at the same site must complete a complete set of clinical documentation for each clinical experience. Clinical documentation are to be completed on the computer, printed, signed, and submitted in professional-quality condition to the Clinical Coordinator by the date due. Forms in worn condition (i.e., crumpled, containing food and drink stains, and illegible) will be returned to the student for resubmission. Incomplete forms (i.e., forms with missing data or signatures) will be returned to the student for resubmission. It is recommended that students complete paperwork and obtain signatures well in advance of due dates, given the time it takes to contact advisors, supervisors, and site hosts and secure signatures. It is recommended students submit personally all documentation in order to ensure documentation is received by the deadline dates. Forms mailed by site hosts or supervisors may not arrive by the due date.

All international students are required to complete Curricular Practical Training documentation with the International Center prior to registering for each practicum and internship. A PowerPoint presentation and documentation can be accessed through the International Center Forms site. International students are responsible for reviewing procedures and appropriately submitting required documentation by appropriate deadline dates.