3 October, 2001 Dean’s Advisory Council Meeting Minutes
Dean Nelms welcomed committee members to the Dean’s Advisory Council (DAC) meeting. In introductory remarks, he paid tribute to the memory of President Young’s wife, Sue Young, whose memorial service was scheduled later in the day.
Issues for Discussion
The committee discussed a common time for College and Departmental Meetings and agreed that Mondays from 2:00-4:00 would be kept open for these meetings. This schedule will become effective beginning Fall 2002. A small subcommittee will be established to set up this plan.
Ric T’ Felt and Robert Wideman demonstrated the new COE web page and distributed UF Web Site Security Guidelines handouts. Dean Webb distributed COE Web site Guidelines that the Advisory Council discussed and approved:
1. Any group or individual wishing to link to the College website will
use a College website template for their homepage. They are
encouraged to use a College template beyond homepage level, but
that is not required.
2. Faculty may obtain the appropriate Homepage Template from the
College Webmaster (Robert Wideman). We will have different homepage templates for the Departments, Dean’s Area Offices, Programs, Centers and Faculty.
3. Each Department and College office will have a webmaster.
4. Committee secretaries or chairs will serve as Committee Webmasters.
5. Gail Ring will provide Webmaster training.
Notes from Dean’s Advisory Council Meeting
October 3, 2001
Page Two
6. The Office of Educational Outreach and Communications (Vernetson) will serve as editor on link pages and will monitor links periodically to determine that information has been updated.
7. Anyone entering information or loading documents to the College website should follow the COE web site style sheet and the American Psychological Association (APA) Manual of Style.
8. The Webmaster suggests that anyone entering information to the College website should use Multimedia Dream Weaver and Adobe Go Live.
The Dean discussed the 2002-2003 budget priorities. He also discussed the following budget concerns:
1. There is a freeze on staff hiring except for special cases.
2. The college has been given approval to proceed with chair
searches.
3. No new positions can be created without special permission. Only positions that are already advertised may be filled.
4. Vacant positions may be filled only with approval from Provost.
5. The Provost has indicated that he will call a special meeting with the Deans to discuss budget cuts. A Deans retreat is tentatively scheduled for October 30. Budget cuts may be addressed at this meeting.
6. Except for the two department chair positions, the Dean will not authorize faculty searches until the budget situation becomes clearer.
Dr. Doud stated that the Employee Voucher Form does not contain space for the receiving department to make comments. The Dean stated that this issue will be discussed further at the next meeting of the DAC.
Dr. Doud also stated that one of the gubernatorial candidate’s campaign committee members has requested that a small group of faculty (4-5) meet with the candidate and/or staff to discuss policies and issues associated with recent restructuring of education (BOR and K-16) as well as other issues of concern to the College (teacher/principal certification, funding of education, etc.) and state.
Notes from Dean’s Advisory Council Meeting
October 3, 2001
Page Three
FPC Report
Stephen Smith, Chair of the Faculty Policy Council reported the following update:
1. FPC meetings are being conducted
2. Dean’s Advisory Council is functioning
3. College Curriculum Committee has met for the first time
4. All Committee structures are in place
5. FPC will submit a letter to the Provost commending him for appointing an outstanding Dean search committee
6. FPC will submit fall faculty meeting minutes that include a list of characteristics to Paul George, Chair of the search committee
7. FPC needs an inventory of College policies
8. FPC needs an inventory of possible constitution amendments
9. FPC needs procedural guidelines for each committee
10. FPC will review College budget with Dean on October 15
Report of Associate Dean for Academic Affairs
Dean Webb discussed the following issues:
1. Faculty load assignments
2. Instructors of Record
Report of the Interim Associate Dean for Graduate Studies and Research
Dean Kranzler discussed the Doctoral Dissertation Advisor/Mentoring Awards Program. He stated that a committee would be established to review the nominations. One representative from each department and two doctoral students will serve on this committee.
Dean Kranzler also discussed a change in policy for grant submission so that all grants go through the Office of Graduate Studies and Research prior to submission.
Notes from Dean’s Advisory Council Meeting
October 3, 2001
Page Four
Report of Assistant Dean for Educational Outreach and Communications
Dean Vernetson announced the following:
She thanked chairs for encouraging their faculty to submit proposals and participate in the 2002 Critical Issues Conference.
She reminded Chairs that the NCATE Annual report deadline is October 5.
The Homecoming reception will be held on November 2, and former Deans’ portraits will be unveiled.
Report of the Dean
The Dean discussed the Title II State Report Interim Summary. Because some programs require the exam for program completion and hence have 100% pass rate, UF falls into the second quartile (97-99% pass rate). This exam becomes a program completion requirement for everyone who enters as a freshman beginning with the 2000-2001 academic year beginning with the Fall semester 2000. COE programs which award master’s or higher degrees at program completion will begin using FTCE pass rate for graduation in Spring semester in 2005.
The Dean noted the enrollment decline (head count) for the fall semester. At a later meeting we will examine five-year trends.
The deadline for submitting nominations for the 2001-2002 Salary Pay Plan for Professors will be announced from Dean Webb’s office.
The Dean announced that he attended an Education/Engineering Deans Summit in Baltimore earlier this week. NSF will make $200M available to improve K-12 math and science teaching. An announcement was made that the Department of Education will make $500-$900M available for the same purpose, probably in the spring. A joint task force from the College of Education and the College of Engineering will be established in the near future to inventory our current programs, examine mutual interests and concerns, and consider grant proposals for these and other competitions.
The Dean stated that the Staff Council has requested possible flex time in their work schedule. This item will be discussed further at the next meeting.
