Dean’s Advisory Council

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1 February, 2011 Dean’s Advisory Council Meeting Minutes

DAC Meeting
February 1, 2011
9:00AM – 11:00AM

Attending: Jean Crockett, Edil Torres, Elizabeth Bondy, Theresa Vernetson, John Kranzler,
Catherine Emihovich, Naomi Castillo, Paul Sindelar, Sevan Tarzan, Holly Lane,
Cindy Griffin, Tracy Linderholm

Announcements –

Eduventures – Catherine Emihovich
Eduventures’ Schools of Education Learning Collaborative invites the University of Florida to participate in two studies. This is a reliable and good organization and Catherine Emihovich would like for the College of Education to participate in both studies. John Kranzler will follow up and make sure that the College of Education participates and turn in necessary materials.

2010-11 PhD Program Assessment – John Kranzler
Data presented on Microsoft Excel handout. John Kranzler will send out data to DAC as soon as all of the data disaggregated.

Fien Professorship selection – John Kranzler
The term for the Irving and Rose Fien Professorship is about to expire. An internal search will be conducted. Adjustments to the committee and to the handout may be changed a little, before the Fien Professorship is offered. Currently Mary Brownell and Dorene Ross hold this Fien Professorship and John Kranzler will contact them to see if there should be any updates and improvements based on discussions with each of them. Jean Crockett – Is it possible to change aspects of the Professorship and how we maintain giving this out? This award should speak out and be of a high reputation for full-time professors. Catherine Emihovich – We can only support two (2) Fien Professorships at one time. This Professorship is designed for just one person, however the reason we have two (2) is primarily because both (Brownell and Ross) were outstanding candidates. However, we cannot afford over 2. We must get approval from the Fien daughters, before we go and change any of the information within the Professorship. Jean Crockett – Why shouldn’t the incumbents reup and submit? Not saying we should have more than 2. Elizabeth Bondy – I cannot imagine why it cannot be renewable. I think that we should continue in allowing it to be renewable. Catherine Emihovich – Maybe we should offer a renewable Professorship to both candidates and then if they both want to do it then we should just allow them to be reinstated, but if both candidates decide not to, then proceed to search committee. Jean Crockett – It seems like we are short changing ourselves if we allow these professors to just stay in this Professorship. We should remain focused on how to deal with new applicants. Fien is a recognition Professorship.

Questions to address at the next DAC meeting:
Elizabeth Bondy – Should the Pro be renewable?
Edil Torres – Can we bring in some external candidates?
Paul Sindelar – How many Fien Professorship recipients will there be?

Catherine Emihovich will bring in budget that describes the principal and spendable balance, to the next DAC meeting.

Research Conference – John Kranzler
Showcase some of the work that goes on in the College of Education. Contact Ana Puig (anapuig@coe.ufl.edu) for any further information regarding the conference.

Old Business –

Budget Update – Catherine/Naomi
Naomi Castillo handed out mid-year review summary drafts, explaining projections of budgets for each individual unit (for the academic year). The data shown is after taxes. Catherine Emihovich – This data does not show IDC money. We could use money (IDC funds) from OER to help pay research portions of individual salaries. $387K has been taken out to pay for the summer – 2011.

Search Updates – All
John Kranzler – PKY – Collecting nominations. Posting closes on the Tuesday, Feb 15th.
Catherine Emihovich – AD Search – No new updates.
Elizabeth Bondy – STEM – Kent Crippen and Robert Capraro are being evaluated. Edil Torres – Counselor ED – 20 applicants. Tuesday, Feb 7th a decision will be made.

New Business –

Summer school (A/C1) expense projections – All
Catherine Emihovich – Tom Dana will contact the three school directors, he will need detail projections for who will be teaching and the cost of their assignments. Assume that the compensation would be 12.5%. Also, he will need for each of the school directors to set summer schedules. We must maintain SCH. Realistic deadline: Tuesday, Feb 15th.

Discussion –

NCTQ/USNWR Teacher Education Study – Catherine Emihovich
National research group that conducts studies (voluntary and involuntary) on education schools and they have recently teamed up with US World News Report. AAU Ed Deans, AACTE, CADREI and SUS Deans will send letters to USNWR telling them what they are involved with. The University of Florida, College of Education will not be participating with this and will not release any data. This group wants to publish a guide that tells what education programs do and do not do. Grading based on A,B,C,D,F scale.

UF’s Internationalization Task Force – Theresa Vernetson
College of Education must produce student level outcomes – undergraduate and graduate – concerning Internationalization. This information must be placed on our website to be shared. On Friday, Theresa Vernetson will deliver information to the Task Force group. Theresa Vernetson – The three school directors should bring up the topic of measurable student outcomes during their next faculty meeting. Theresa Vernetson will send out documents to the three directors for review and examples.

 

Minutes submitted by Krystle Rushing

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18 January, 2011 Dean’s Advisory Council Meeting Minutes

DAC Meeting
January 18, 2011
9:00am – 11:00 am

Attending: John Kranzler, Jean Crockett, Theresa Vernetson, Tina Smith-Bonahue, Elizabeth Bondy, Tom Dana, Holly Lane, Dale Campbell, Catherine Emihovich, Suzi Colvin
Absent: Naomi Castillo, Paul Sindelar
Announcements:

  • Holly Lane asked, “Are there were any updates to the College of Education website?” Tom Dana indicated that the target date for updates to the website is February 1st.

Old Business:
Budget Update –

  • Catherine Emihovich asked the committee who will be attending the Effort Reporting meeting on Wednesday, January 19, 2011. The three (3) school chairs indicated that they will attend. Catherine agreed that she will attend as well.
  • The Mid-Year Budget Reviews will begin this week and will conclude by January 31st.
  • BAC would like for FPC to allow for summer compensation – 12½ % for 3 credit hour classes. Naomi Castillo is asking the three business managers, from each of the schools, for information for revenue from last summer to be presented at the next BAC meeting. Revenue from the three directors, associate directors and instructional costs. Catherine Emihovich and Naomi Castillo will present the findings at the next BAC meeting.

Search Updates –

  • PKY Director Search (John Kranzler) – February 15th is the deadline to get applicants in for the position. John Kranzler indicated that someone should be in the position by July 1st.
  • Counselor Ed Search (Dale Campbell) – 27 applicants for the position.
  • STEM Search (Elizabeth Bondy) – Three candidates are scheduled over the next two weeks to come in for interviews.
  • Associate Dean Search (Tom Dana) – Eight applications have been received and just recently there are 2 more applicants. February 1st each of the applicants will be interviewed.

New Business:
Fellowships – (John Kranzler)

  • The Grinter Fellowship has been awarded $50,000 to give out to four individuals.
  • The Alumni Fellows has been awarded $250,000 for 10 fellowships at $25,000 per year.
  • Questions to the committee: How to allocate the 10 fellowships at $25,000? Where are the current assignments? What percent of PhD students receive funding (from the three schools)?
  • No resolution. The committee will further discuss this topic at the next meeting. John Kranzler will provide further information at the next DAC meeting (February 1st).

Print/Copier Cost Reduction – (Catherine Emihovich)

  • The Provost sent an e-mail, regarding the plan program to select a single source vendor for copiers and printers. This will save approximately $3 million annually. This only replaces big copiers, not individual desk top printers. Question to the committee: Are there any objections to this plan?
  • All of DAC agreed this is fine.

Enrollment Data for Spring 2011 – (Catherine Emihovich)

  • Catherine produced a document to DAC t. The Spring 2011 enrollments figures by college and by student status after the end of the Drop/Add period. Both are compared to the Spring 2010 enrollment data. View the “Container” for each individual department data. This data should be review periodically, to check for accuracy.

Faculty Annual Evaluations – (Tom Dana)

  • Please review Article 18.2 and send Addendum Annual Report to DAC (from each of the schools).
  • If you have files on any employee, make sure there is a file labeled “Evaluation File”, which should only contain information for assignments and evaluation reviews, accessible to that particular employee (Review: Article 18.4 and 18.5).

Article 18 specifically: http://www.hr.ufl.edu/labor-relations/moa/Article%2018.docx

All the union contracts can be found at: http://www.hr.ufl.edu/labor-relations/union.asp

Next DAC meeting: Tuesday, February 1, 2011 (Norman Hall – Room 158).

 

Submitted by Krystle Rushing

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26 August, 2004 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Nancy Dana, Dr. Tom Dana, Dr. Harry Daniels, Ms. Dotti Delfino, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Ms. Iona Malanchuk, Dr. James McLeskey, Dr. David Miller, Dr. Ben Nelms, Dr. Pam Pallas, Dr. Donald Pemberton, Dr. Frances Vandiver, Dr. Theresa Vernetson, Dr. Nancy Waldron, Dr. Rodman Webb

Information Item

The June 24, 2003 minutes were unanimously approved.

Announcements

  • OnLine Class Rolls and Listservs

Dean Emihovich reported that adjuncts, visiting scholars, graduate and teaching assistants will no longer have automatic access to class rolls online.  Effective fall 2003, faculty members and department and college grade coordinators will have access to online rolls through the UF portal. Department chairs were asked to send a list of names of people who need this access to Dean Kranzler so he could request authorization from the Registrar’s office.

  • Dean’s Advisory Committee Retreat

Dean Emihovich announced that a Dean’s Advisory Retreat has been scheduled for September 26, 2003 from 8:30-4:00 (place to be announced later).  The topic of discussion will be Strategic Initiatives (e.g. prioritizing and resources).  All members of DAC, FPC committee chairs and departmental representatives, and additional faculty will be invited to attend.

  • Grant Opportunities

Dean Emihovich announced that The Multi-University Reading, Mathematics and Science Initiative (MURMSI) at the Learning Systems Institute, Florida State University is seeking proposals for research projects addressing high priority research needs in K-12 Reading, Mathematics and Science education.  Research projects will be subcontracted out to other state institutions at approximately $155,000,000 each. In addition, people can submit proposals for planning grants for about $5,000. Dean Emihovich encouraged interested persons to request proposal applications, and noted that proposals are due September 12, 2003.

  • Legislative Opportunities

Dean Emihovich announced that the University of Florida has been asked to identify projects for federal priorities in 2003-2004.  Committee members discussed the following ideas for proposal consideration:  Ecology of Families, The South Carolina Teacher Cadet Program, Parent Education/Families and ICARE.   Input on new project requests must be submitted to the Dean’s office by the next DAC meeting on September 23, 2003.

  • College Events

Ms. Kay Hughes announced that the Office of Information and Publication Services needs professional pictures of new faculty.  She also announced that Mr. Jimmy Ebersole, Alumni and College Events Coordinator has accepted a new position in President Young’s office.  The following College events have been scheduled to date:

September 10, 2003 – College Ice Cream Social (1:00 pm)

September 12, 2003 – New Faculty Reception (3:30 pm)

October 3, 2003 – Grand Guard Reunion Lunch (12:30 pm – Dr. Correa Guest Speaker)

October 21, 2003 – College Retirement Reception (6:00 pm)

October 23, 2003 – Career Night (7:00 pm)

November 7-8, 2003 – Homecoming

December 20, 2003 – Graduation (2:00 pm)

May 2, 2004 – Graduation (Time TBA)

Ms. Hughes also announced that the Office of Information and Publication Services will be publishing an on-line monthly newsletter and the Education Times on a quarterly basis.

Dr. Vandiver announced that the opening of P. K. Yonge Performing Arts Center will be held during the week of December 8, 2003.

Mary Driscoll announced that an unveiling of Albert and Alberta will be held on Wednesday, August 27 at Emerson Hall.  Everyone is invited to attend.  She also announced that the next Development Committee meeting will be held on September 12, 2003.

Ms. Iona Malanchuk announced that the Children’s Literature Comprehensive Database (CLCD), is a new electronic resource that brings together the widest range of useful information about the world of pre-K through 12 literature, including international sources, reviews, author/illustrator web links, awards and prizes, reading programs, best books lists, audio books and videos.  Access through the Education Library is via UF Libraries Home Page (www.uflib.ufl.edu).  Ms. Malanchuk also expressed concern about thieves in the Education Library.  She suggested that Norman Hall be checked during off-hours and arrange to know who will be in the building at any given time for safety purposes.

Dean Webb announced that Dr. Arthur Levine, President of Teachers College at Columbia University, will share his perspective on the future of higher education, on October 8, 2003 at 7:30 p.m. at the Philips Center for the Performing Arts.

Discussion Items

  • Update on Budget

Ms. Dotti Delfino reported that new financial software will soon be available.  The College does have a budget and the Dean will be meeting with chairs and directors in the near future to distribute individual budgets.  The Enterprise Resource Program (ERP) is being implemented due to decentralizing policy changes in Finance and Accounting.  Staff will be trained directly and cross training is encouraged.

  • Update on Technology

Dr. Kranzler reported the following updates on technology:

  • Microsoft Exchange servers will be in place by the end of the fall semester.
  • A greater emphasis will be placed on integrating technology with support.
  • New college databases will be created linked to the development of a unit-wide assessment system.
  • Graduate Studies has completed a survey of graduates and working on current student survey.  A survey of technology support and services will be conducted in near future.
  • Under the new server system, machines will be password protected and only designated security administrators will have access to all computers. New security policies will be drafted with input from the FPC technology committee and chairs. It was noted that no individuals would be able to access information on someone else’s computer.
  • Updates on Programs and Centers

Dean Emihovich announced that renovations are underway in the new Office for Evaluation, Research and Inquiry office located in room 134.  The Institute for Children and Adolescent Research and Evaluation (ICARE) will also be housed in this area.  Staff members are on board, a search is currently underway for the research coordinator, and the search for a director will begin later in the semester.

Dean Webb reported the following College updates:

  • Students are driving over the barricade in the parking garage.  This problem has been reported to Traffic and Parking.
  • Tenure and Promotion training has been extended.
  • Building activities include the new research office and Digital World.  Faculty will be invited to tour Digital World in the near future.
  • G520 classroom will be set up by IT.

Dr. Don Pemberton, Director of the Lastinger Center for Learning, reported the following updates:

  • Center has focused on four practice areas:  Improving teaching, learning, and leadership;
  • Securing and sustaining family and community engagement in schools;
  • Ensuring high poverty schools are also high achieving schools; and
  • Creating the Lastinger Center Clearing House to develop and bring effective practices, tools, resources, and initiatives to students, teachers, principals, schools, and communities.
  • The Summer Institute was successful.
  • Currently 11 faculty are engaged in the Center’s work and additional faculty are needed.

Dr. Pam Pallas, Director of Baby Gator, reported the following updates:

  • The Center is being revamped and revitalized in the areas of curriculum, staff patterns and meals.
  • The goal is to become a high quality children’s care and research center. Special attention will be given to accommodate children with special needs.
  • Students are allowed to intern but will need prior authorization from the director.
  • She will actively be seeking new facility and money via grant-writing and research.

Dr. Nancy Waldron, Chair of Faculty Policy Council (FPC), reported the following updates:

  • Dr. Maureen Conroy has been appointed as the FPC secretary for 2003-2004.
  • The FPC web site will be updated in 2-3 weeks.
  • FPC is working on operationalizing its committee structures.
  • The issue of non-tenured faculty participating in the governance structure will be discussed this year.

Dr. Theresa Vernetson, Assistant Dean for Student Affairs, reported the following updates:

  • The University of South Florida has eliminated their Early Childhood Program.
  • The Education College Council (ECC) Committee will meet every Monday.  Dr. Art Newman, Department of Educational Leadership, Policy and Foundations, will serve as the new faculty advisor.  Dr. Vernetson asked Chairs to encourage faculty to become involved in ECC activities and provide their support.
  • A Draft of the Minority Recruitment and Retention Plan was distributed.  All changes have been made and final approval will be given by FPC.

Dean Emihovich distributed an article written by Robert Shireman that was published in the Chronicle of Higher Education entitled “10 Questions College Officials Should Ask About Diversity.”  She encouraged Committee members to read the article and consider how to move forward on this issue.

  • Space

Dean Webb reported the following updates on space issues:

  • The College has several upcoming projects but no space to house them;
  • FPC will be asked to establish space policies;
  • The Fiscal office will conduct an inventory of space in the near future in order to compile a database;
  • The expansion of Norman Hall remains a long term goal.

Due to time constraints, Dean Emihovich asked that the remaining centers and departments delay their reports until the next meeting.  She then distributed a first draft of the College Strategic Initiatives for 2003-2007.  The list contained initiatives the College is either currently maintaining, or will be establishing over the next four years.  The purpose of the list is to identify projects, programs, and initiatives that will be the basis for aligning current and future resources generated from state, federal, or private funds, and which can be institutionalized for permanent base support.  She asked that committee members e-mail her items that should be added to the list.  She stated that future conversations will take place over the year on how to collaborate more effectively, and to develop themes and priorities.

The meeting was adjourned at 11:15 AM.

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16 December, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Tom Dana, Dr. Nancy Dana, Dr. Harry Daniels, Ms. Dotti Delfino, Dr. James Doud, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Ms. Iona Malanchuk, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Donald Pemberton, Dr. Jeanne Repetto, Dr. Frances Vandiver, Dr. Theresa Vernetson, Dr. Nancy Waldron and Dr. Rodman Webb

Information Item

The September 23, 2003 minutes were unanimously approved.

Announcements

Dean Emihovich distributed copies of the Fall 2003 Florida Educational Leadership Journal.  Dean Vernetson announced that the issue contains articles by Drs. Thomasenia Adams and Ester deJong, faculty in the School of Teaching and Learning.  The 2004 Dean’s Advisory Committee schedule was also distributed.

Dean Emihovich announced that Associate Dean Webb will be stepping down from his position as Associate Dean for Academic Affairs in June 2004.  A national search will be conducted and Dean Kranzler will serve as chair of the search committee.  Dean Emihovich stated that self nominations are welcome.

Dean Emihovich announced that she met with the Research Advisory Committee members on December 8, 2003 to discuss the Research Director’s position.  She stated that Dean Kranzler will be meeting with each department chair to clarify duties and responsibilities of the director.  A director will be appointed by the end of spring semester and the OERI should be fully operational by summer 2004.

Dean Emihovich announced that Ms. Robin Frey has been appointed as the new Event Coordinator for Alumni Affairs.

Dean Emihovich announced that she plans to meet with Alachua County School Board personnel to discuss collaborative possibilities for Prairie View including early childhood intervention services, Baby Gator, PKY, and the Lastinger Center for Learning.

Updates on Programs and Centers

Dean Emihovich reported the following updates for Baby Gator:

  • The Infant Toddler Center has moved out of the Methodist Church and is now housed on campus.
  • Restructuring of Baby Gator will include three ages (Toddlers, Growing Gators and Future Gators).
  • Internet access is now available.
  • Cleaning and painting has begun.
  • They received gift from NASA to buy Star Cruiser and they may become involved with the Florida Space Consortium initiative.
  • They received a gift of $10,000 from a private donor, and $1,000 from a community foundation in Tampa.
  • Sylvia Ferguson has resigned as Assistant Director.
  • Long range plans are to move the location of Baby Gator and appoint an Assistant Director.

Dean Webb reported the following updates on the College:

  • Department of Education and NCATE work continues.  An accountability system should be in place by fall 2004.
  • A meeting with the Alachua County School Superintendent and/or representatives will be held on January 7, 2004 to discuss future Prairie View collaborations.
  • A mentoring program/summer institute may be developed to meet new legislative mandates for teacher professional development.
  • Tenure and Promotion process is going very well.
  • Long Range Plans for this year include increasing enrollment growth.
  • A follow-up study on graduates is in progress and will be coordinated by Drs. James Algina and David Figlio, Department of Economics.
  • Restructuring the work of the Education Library is one aspect of the academic technology instruction initiative.
  • Discussions are being held with a private donor and Congressman John Mica on funding for the International Media Union.

Dr. David Miller reported the following updates on the Department of Educational Psychology:

  • Two new faculty members will begin in fall 2004 (Associate Dean Webb and an Assistant Professor). One faculty member is expecting a child and will be on maternity leave.

Dr. Tom Dana reported the following updates on the School of Teaching and Learning:

  • Internal reorganization is needed in the school.
  • They are focusing on improving the language and literacy program and establishing a math, science and technology (MST) program. A search is being conducted for a MST assistant professor.
  • A National Science Foundation proposal with Engineering is being submitted today.
  • A weekend certification program in educational technology is being implemented.

Dr. Nancy Waldron reported the following updates on the Faculty Policy Council:

  • Ad hoc committees have been established to develop new policies.  These committees will focus on:  1) doctoral research requirement, 2) faculty and budgetary affairs, and 3) faculty review of dean (review will be held in spring 2004).

Dr. Fran Vandiver reported the following updates on P. K. Yonge Developmental Research School:

  • Newsletter has been finalized.
  • Performing Arts Center held its opening night gala on December 9, 2003 and was very successful.
  • Visual arts is collaborating with art education and filmmaking classes.
  • They are seeking a $300,000 grant to support the performing arts.
  • Demonstration classrooms will be set up to highlight the Florida Reading Initiative.

Dr. Theresa Vernetson reported the following updates on the Office of Student Affairs:

  • Candidates for Teacher of the Year are Dr. Martha League, Department of Special Education and Dr. Diane Yendol-Silva, School of Teaching and Learning.
  • Group search advertisements are complete (position announcements mailed).

Dr. Jeanne Repetto reported the following updates on the University Center of Excellence in Developmental Disabilities (UCEDD):

  • The center has been named the Center for Family, Community and Disability Studies.  Furniture has been purchased and a program assistant will be hired in the near future.
  • Several collaborative grants are in progress across campus and college-wide.

Ms. Kay Hughes announced the following updates on the Office of Information and Publication Services:

  • College web page is currently in work and will include an announcement link, monthly newsletter, The Teacher Quality, Recruitment and Retention Conference highlights, Faculty Publications, UF Digest and On-line Survey for Publications.
  • On-going press release and possible media coverage with television stations is in progress.
  • Fall Education Times has been distributed.  The winter edition is in progress.  All issues are available online and archived.
  • Created logos for Baby Gator and P. K. Yonge.
  • Catherine stated that donations have increased due to publications visibility.
  • Dr. Michael Bowie has been named President of the National Pan-Hellenic Council, Inc.

Dr. McLeskey reported the following updates on the Department of Special Education:

  • Doctoral students hired on grant funds are housed in Norman 1341.
  • Research grants are continuing to grow.
  • Department is pursuing grants in doctoral leadership, reading, and early childhood Pre-K training.
  • Dr. Stuart Schwartz has retired and now resides in San Diego, Dr. Cecil Mercer is on medical leave, Dr. Diane Ryndak is on sabbatical in Poland and Dr. Hazel Jones is on sabbatical. Dr. Edythe Smith will continue to teach the Exceptional Students class through summer 2004.
  • Dr. Sindelar will be chairing the search for a Special Education Administrator.

Dr. Don Pemberton reported the following updates on the Lastinger Center for Learning:

  • Currently there are nine poverty schools.  Prairie View is no longer a partnership school. The Center is gaining six new schools in Miami and is seeking to hire a full-time employee at Miami High School.
  • The Center’s staff will be making presentations at the Annual Holmes and American Educational Research Association (AERA) meetings.
  • Two Holmes Scholars have been appointed and will begin in January 2004.

Ms. Iona Malanchuk reported the following updates on the Education Library:

  • The Buros Evaluation and Measurement Yearbook is now available on-line.
  • Carrolls in the instructional area has been moved to the first floor of the library.
  • Library West will be closed December 24, 2004 through January 2006 for remodeling and will be temporarily housed in a facility located on Waldo Road.
  • Students will be exempt from all fines December 12, 2003 through January 16, 2004.

Dr. Daniels reported the following updates on the Department of Counselor Education:

  • Three faculty members have retired and three new faculty members have been appointed.  There are still two faculty lines to fill.  Dr. Jim Archer will be taking an early retirement.  A need for internal faculty has increased.  Dr. Mary Ann Clark is doing an outstanding job serving as Professor-in-Residence at Prairie View Elementary.  Dr. Ellen Amatea is also doing good work at P. K. Yonge.

Dr. Michael Bowie reported the following updates on the Florida Fund for Minority Teachers (FFMT) and Recruitment, Retention and Multicultural Affairs:

  • Ms. Shirley St. Juste is coordinating the College ReachOut Program (CROP).  This program is serving over 100 students in Middle and High Schools.  The Kennedy Homes area in Gainesville is being considered at a location for afterschool programs.
  • Dr. Walter Kimbrough, Vice President for Student Affairs at Albany State University, gave a faculty presentation on December 3, 2003 entitled “Historically Black Colleges and Universities:  Their Roles and Challenges.  Dr. Bowie thanked everyone for attending.
  • The campus outreach activities were successful.

Dr. Mickie Miller reported the following updates on the UF Alliance office:

  • Alliance staff will be making presentations at the Annual Holmes Partnership Conference in January 2004.
  • A follow-up is currently being conducted with Alliance scholars.
  • Ms. Wanda Lastrapes, lecturer, has received her doctoral degree and has begun work in recruitment, retention, and mentoring programs for teachers.
  • They are establishing programs for 9th graders to assist in keeping them in school and on track academically.

Ms. Dotti Delfino reported the following updates on the Office of Administrative Services:

  • Staff bonuses were awarded for support activities and efforts.  She thanked Deans, Department Chairs and Directors on behalf of the staff.
  • Reminded Chairs about the new People Soft financial software that the University will begin using in summer 2004.  Currently the university is using a 10-digit number system but will convert to a 23-digit system.
  • All staff will be asked to attend People Soft training classes in March to become informed about business policies changing.
  • Mr. David Fowler has been appointed as an Office Assistant in the Office of Administrative Services.

Dr. Nancy Dana reported the following updates on the Center for School Improvement:

  • Ms. Yashica Crawford and Ms. Michelle Thompson were selected as Holmes Scholars for Spring 2004.  Ms. Thompson will assist Dr. Nelms with supporting teachers at the Alliance school sites and Ms. Crawford will assist the Lastinger Center.
  • Approximately 25 faculty are attending the Holmes Conference in January 2004 and UF will participate in the Job Fair.
  • School University Partnership meetings are being held to establish ways to communicate the work at the University of Florida.

Dr. John Kranzler reported the following updates on the Office of Graduate Studies and Technology:

  • There are 25 fellowships available this year.
  • Drs. Elizabeth Bondy, Dale Campbell and Ellen Amatea are nominees for the Doctoral Dissertation Award.
  • PC servers are currently being assembled.
  • Various databases are being created.
  • $250,000 has been spent on technology renovations and upgrading two labs.

Dr. Doud reported the following updates on the Department of Educational Leadership:

  • Thanked Dr. Fran Vandiver for her service and efforts in the department.
  • Dr. Doud will remain as department chair for another year.
  • Foundations may move to STL but the rest of the department structure will stay the same.
  • Search is being conducted for K-12 position.  This person will assist with doctoral dissertations and help develop the new principal certification program.
  • Dr. Lamont Flowers has been nominated for the American Educational Research Association (AERA) Promising Scholar Award.
  • 20 students will take qualifying examinations in spring 2004.

Graduate Student Recruitment and Diversity

Dean Emihovich announced that she met with Dr. Jacquelyn Hart, Vice Provost for Academic Affairs on December 15, 2003 to discuss the College’s Annual Report on affirmative action.   Student diversity in the College has diminished in the last two years, although faculty diversity has increased.  She stated that faculty should plan to take a more visible role in recruiting a more diverse student population.  Discussion was held on various ways to increase graduate student recruitment and diversity:

  • Evaluate where students come from (most are from the State of Florida and private institutions).
  • Consider number of students applying and why they are being denied admission.
  • Minority fellowships are not competitive; therefore, $2,000 scholarships are available as supplement to assistantships.
  • The Office of Recruitment, Retention and Multicultural Affairs has services available to enhance recruitment.

The meeting was adjourned at 11:00 a.m.

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23 September, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Maureen Conroy, Dr. Nancy Dana, Dr. Harry Daniels, Ms. Dotti Delfino, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Ms. Iona Malanchuk, Dr. James McLeskey, Dr. David Miller, Dr. Ben Nelms, Dr. Pam Pallas, Dr. Donald Pemberton, Dr. Jeanne Repetto, Dr. Frances Vandiver, Dr. Nancy Waldron, Dr. Rodman Webb, Dr. Elizabeth Yeager (for Dr. Tom Dana)Member(s) not present:  Dr. Theresa Vernetson

Information Item

The August 26, 2003 minutes were unanimously approved.

Announcements

Dean Emihovich reminded Committee members that the University of Florida has been asked to identify projects for federal priorities in 2003-2004.  She asked for their input on new project requests by September 29, 2003.

University of Florida Bridges Guests

Ms. Kay Hughes announced that the University of Florida Bridges Guests will be invited to attend a Dean’s Advisory Committee meeting in the near future to give a communications review.

  • College Events

Ms. Mary Driscoll announced that the following College events have been scheduled to date:

October 3, 2003 – Grand Guard Luncheon

October 21, 2003 – Retired Faculty Reception

October 23, 2003 – Career Night (she asked Chairs to encourage faculty to broadcast this event to students (particularly undergrads) and to offer credit if possible.

Ms. Kay Hughes reminded committee members that Dr. Arthur Levine, President of Teachers College of Columbia University, will share his perspective on the future of higher education, on October 8, 2003 at 7:30 p.m. at the Phillips Center for the Performing Arts.

Dean Emihovich announced that President Young will be hosting an open forum on shared governance on October 2, 2003 from 3:00-5:00 at the Keene Faculty Center.  She encouraged Dean’s Advisory Committee members and faculty to attend.

  • Updates on Programs and Centers

Dr. Ben Nelms reported the following updates on UF Alliance

  • Currently there are six Alliance Partnership Schools and another one may be added.
  • Broad focus is Teacher Recruitment, Induction and Retention.
  • Ms. Wanda Lastrapas has been appointed full-time to assist with planning and implementing teacher induction and retention programs in the Alliance Schools.
  • Dr. Sebastian Foti has been appointed to assist in coordinating and developing channels of communication with the schools, university faculties and administration, sponsors, agencies and the public.

Dr. Michael Bowie reported the following updates on the Florida Fund for Minority Teachers (FFMT) and Recruitment, Retention and Multicultural Affairs:

  • Met with UF attorney on September 8, 2003 to discuss some critical issues that were raised at a recent board meeting.
  • The FFMT Legislative Summit has been postponed until February 2003.
  • A recruitment program will be held on October 1, 2003 at various schools in Alachua Coun ty.
  • The Marva Collins program currently has 12 students and mentors are needed.
  • Data is being collected on graduate recruitment to determine where students are coming from and how recruited (e.g. faculty member, conference).
  • Undergraduate recruitment locations will be set up on campus particularly in the Reitz Union and Turlington Hall.

Ms. Kay Hughes reported the following updates on Information and Public Services:

  • Faculty Profiles have been distributed to all faculty.
  • Faculty and Staff Directory will be distributed in the near future.
  • Fact Sheets and Profiles have been distributed to faculty.
  • Pocket Cards that contains education facts are available.
  • Education Times will be distributed quarterly and also available online.
  • Goals include creating faculty expertise list, working closely with News and Public Affairs Student and Gainesville Sun Reporter (Douane James), assisting with College-wide brochures, using the new logo to build a standardized look for various forms and templates for reports, newsletters, and publications.
  • Two portable display boards are available for College and departmental use.
  • Copies of the report on Teacher Quality and Recruitment are available in the Dean’s office.

Dr. Fran Vandiver reported the following updates on P. K. Yonge Developmental Research School:

  • Grand Opening for the P. K. Yonge Performing Arts Center will be held on December 9, 2003 at 7:00 p.m.
  • Reading projects include the Florida Reading Initiative, Leadership through Reading, SAIL Program and the National Reading Literacy Program.

Dr. Jeanne Repetto reported the following updates on the University Center of Excellence in Developmental Disabilities (UCEDD):

  • Received funding effective September 18, 2003.
  • Mission is to build interdisciplinary center and resource leveraging.
  • Develop grants, research, and service with various colleges.
  • Discussion Items

Dean Emihovich reported that the College is losing enrollment in graduate programs. The following Strategic Initiatives for the upcoming Retreat on September 26, 2003 were discussed:

In Progress Initiatives for Development Other Campus Links Themes
۰Lastinger Center for Learning ۰IMU (Ed Library) ۰Digital World ۰Children and Families
۰UF Alliance ۰Center for Language, Literacy and Culture ۰ICARE (Endowed Chair in Childhood Reading) ۰International Outreach
۰Holmes Partnership ۰Leadership Academy ۰University Library System ۰School Improvement/ School/University Partnerships (Urban Studies)
۰Holmes Scholars ۰Literacy and Arts Program (Visual Performance Arts in PK Yonge) ۰Center for Children and Violence (Law School)
۰Center for School Improvement ۰Early Childhood and Family Education Research Center (Baby Gator) ۰Pediatrics (MDTP)
۰Disabilities Center ۰International Partnerships ۰IGERT
۰America Reads ۰Teachers-in-Residence ۰Math/Science Partnerships (Engineering, IFAS and CPET)
۰Bright Futures ۰Integrated Services in Schools ۰ADHD Project (Educational Psychology)
۰Project Include ۰Collaboration with Psychiatry – SubstanceAbuse ۰Brain Institute (Tech, Additions)
۰Alachua County Literacy ۰Family/School Communication ۰Disabilities Office (Screening)
۰PT3
۰CROP (Univ)
۰FFMT (Legislature)
۰Professor in Residence
۰CSPD
۰SAIL (PK Yonge)
۰COPSSE
۰Nat’l Alliance of Community and Technical Colleges Institute for Community Education
۰Behavioral Projects (Spec Ed)

The meeting was adjourned at 11:30 AM.

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24 June, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Harry Daniels, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Dr. James McLeskey, Dr. David Miller Dr. Mickie Miller, Dr. Theresa Vernetson, Associate Dean Rodman Webb, and Dr. Sandra Witt

Members not present: Dr. Michael Bowie, Ms. Kay Hughes, Dr. John Kranzler, Dr. Donald Pemberton, Dr. Dorene Ross, and Dr. Fran Vandiver

Information Item

The May 13, 2003 minutes were unanimously approved.

Announcements

·      Faculty/Convocation Picnic

Dean Catherine Emihovich discussed the possibility of organizing a different type of activity to begin the new academic year that will take place on August 23. The plan is to hold a picnic (that may possibly be held at a nearby facility such as Blue Springs on the Santa Fe River). The advantages of hosting such an event were discussed, including the following:

  • A picnic would be less formal than the convocation event that was held in conjunction with the beginning of the Fall Semester.
  • It would be a family-oriented activity.
  • Inviting faculty members, staff members, and their children will provide an opportunity to meet newly hired faculty and staff members and their families.

·      July Meeting

The Dean’s Advisory Committee (DAC) meeting that was scheduled for July 22, 2003 has been cancelled. The first DAC meeting of the 2003-2004 academic year will be held on August 26, 2003.

·      Askew Institute

The Reubin O’Donnell Askew Institute on Politics and Society is a statewide institute that is closely linked to Florida’s colleges and universities, as well as to private-sector organizations and state and local government. It is the aim of the Askew Institute to address important issues in a politically non-partisan environment and against the backdrop of state and national history.

Provost David Colburn has notified Dean Emihovich that UF will host an Askew Institute conference in February 2004 that will focus on issues related to education in the state of Florida. He has requested her assistance with the coordination of this event, along with the selection of national-level speakers.

The focus of the 2004 Askew Institute conference will be on issues that impact public education in Florida, such as immigration and diversity. Dean Emihovich will solicit recommendations from the DAC and College faculty members for the names of speakers, including experts on issues related to public schools, for this conference.

The following Askew Institute conference speakers must be selected:

·      The keynote speaker;

·      Several workshop leaders; and

·      The speaker who will close the conference.

Dr. David Lawrence, former Miami Herald publisher, UF journalism graduate, and currently a University Scholar for Early Childhood Development and Readiness, will be the conference convener.

Discussion Items

  • Update on Budget

Dean Emihovich reported on recent information regarding the 2003-2004 budget for the College of Education. Specifically, she indicated that the UF administration has provided the following budget information:

1.     No funding reductions are anticipated.

2.     There should be increased funding for new lines.

3.     It is probable that no lines will be called back by UF (related to retiring faculty members).

She noted that she plans to focus the increase in College financial resources on three important areas:

1.     Expanded support for faculty research, including a continued commitment to improve the research infrastructure of the College.

2.     Increased support for graduate students, including raising graduate stipends to improve the College’s recruitment options.

3.     Provision of “seed money” to support a variety of College initiatives.

  • Updates on Programs/Centers

Dean Emihovich reported on two changes concerning College programs and centers. She also updated DAC members about the search for a new director of the School of Teaching and Learning.

The Gainesville Reads Program will be renewed during the 2003 Fall Semester as the America Reads Program. A clinical reading faculty member will be hired to coordinate this program and to teach reading courses to COE students. A new director will be hired soon for Baby Gator, the UF College of Education’s research center for child development.

She noted that Dr. Thomas Dana, a professor of education at Pennsylvania State University, has been hired as Director of the School of Teaching and Learning, beginning with the 2003 fall semester.

She also noted that the hiring of four African-American faculty members, including Dr. Cirecie West-Olatunji (who has been hired as an assistant professor in the Department of Counselor Education) would further increase the diversity of the College faculty.

  • Adding New Members

Dean Emihovich announced that she plans to add the following faculty members to the DAC for the next academic year:

  • Iona Malanchuk, Director, College of Education Library
  • Director, Baby Gator Child Development Research Center

She indicated how the addition of these faculty members to DAC membership would contribute to the DAC and to the College.

  • Implications of New Education Bill

Dr. Dorothy Minear, Associate Vice Chancellor for Academic and Student Affairs, the Division of Colleges and Universities of the Florida Board of Education, has notified Dean Emihovich about a bill that has recently been passed by the Florida Legislature that has major implications for education in the state, particularly for issues related to educator preparation.

The following specific implications of this bill were discussed:

  • The possibility of offering innovative pilot programs for teacher and educator preparation.
  • The “teacher warranty” concept.
  • Special programs for “Highly Talented” Students and critical shortage areas.
  • Standards related to reading, technology, and ESOL.

Dean Emihovich will forward a copy of the final version of this bill to DAC members for their review and input, with special attention to the possible implications for the College and the educator-preparation programs that are currently offered by the COE and the educator-preparation unit at UF.

She suggested that the department chairpersons and faculty members might wish to consider the possibility of certain programmatic changes that could take effect, possibly as soon as the next academic year.

  • Strategic Planning

Dean Emihovich discussed several strategic planning initiatives that may need to be considered by the College of Education in the near future.

The following issues and initiatives were discussed:

  • The importance of working with our colleagues in the College of Liberal Arts and Sciences (CLAS, including UCOTE members) with regard to reconceptualizing some of the educator-preparation programs that are offered at UF.
  • Enlisting support from allies in nontraditional places, e.g., school boards, CLAS faculty and faculty from other units, Tallahassee representatives, and/or COE alumni.
  • Limitations related to the constraints imposed by the Florida Department of Education.
  • Strategies related to “outcome-based” models for pilot programs.

Faculty members will be asked to work together with department chairpersons and deans to consider the feasibility of implementing innovative educator-preparation program changes.

The meeting was adjourned at 10:34 AM.

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13 May, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Harry Daniels, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Dr. James McLeskey, Dr. Mickie Miller, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Dr. Nancy Waldron, and Dr. Sandra Witt

Members not present: Dr. David Miller and Dr. Donald Pemberton,

Information Items

Dr. Michael Bowie made a motion to approve the April 1, 2003 minutes. Dr. Theresa Vernetson seconded the motion, and the minutes were unanimously approved.

Announcements

  • Grant Opportunities

Dean Catherine Emihovich discussed several grant proposals and grant opportunities, including Gators Teach for Florida, the Troops-to-Teachers Program, and the Title Two Teacher Quality Enhancement Grants.

She has been in contact with Ron Burton, the project coordinator of the Troops to Teachers Program, a federal program that provides up to $10,000 in financial aid for Troops-to-Teachers participants (military personnel) who take courses related to teacher certification. Emphasis is placed on the areas of math, science, social studies, and special education. The program also requires a commitment for follow up of the Troops-to-Teachers Program completers during their first year of teaching.

Dorene Ross presented information about the Title Two Teacher Quality Enhancement Grants. These grants-designed to enhance teacher preparation-place extensive emphasis on special education, technology, and content knowledge. They require that colleges of education have partnerships with K-12 schools, high-need school districts, and colleges of liberal arts and sciences. The feasibility of applying for the Title Two Teacher Quality Enhancement Grants for the 2003-2004 academic year was discussed.

  • Update on Searches

Dean Emihovich reported on current COE searches.

Dr. Thomas Dana, a professor of education at Pennsylvania State University, will return for a second interview next week for the School of Teaching and Learning director position.

Dr. Cirecie West-Olatunji has been hired as an assistant professor in the Department of Counselor Education.

  • 2003 Summer Semester Meetings

A schedule for the DAC summer meetings was distributed.

Policy Guidelines

  • Dean’s Conference Room

The following policy guidelines for the use of the Dean’s Conference Room were distributed and discussed:

  • The primary use of the conference room is for the Dean and selected representatives for meetings and college-wide special events (e.g., receptions for school district people or Alliance students).
  • College-wide faculty committee meetings (e.g., FPC and the College Curriculum Committee) will continue to be scheduled in this room.
  • Departmental committee meetings, FPC subcommittee meetings, and dissertation defenses should be held in departmental conference rooms. If one departmental conference room is not available, faculty and staff should pursue availability with another department’s conference room.

The DAC members recommended deleting a fourth guideline (regarding the Counselor Education conference room) and posting the guidelines on the COE Web site after a public announcement is made.

  • Terrace Room (Mary Driscoll)

Ms. Mary Driscoll distributed the policy guidelines for use of the Terrace Room. She will announce to COE faculty and staff members that these guidelines, including contact information, will be posted on the COE Web site.

Discussion Items

  • Minority Recruitment and Retention Plan

Dr. Michael Bowie, Director of the Office of Recruitment, Retention and Multicultural Affairs (RRMA) in the College of Education, distributed an updated draft of the College Minority Recruitment and Retention Plan. The plan was developed to provide direction in an effort to diversify the College and makes its programs representative of the populations that they serve. Dr. Bowie noted that the draft document was designed to be a first step in an ongoing process that will be explored more fully as the College’s Diversity Team-appointed by the Dean-develops and implements a College-wide plan.

Dr. Bowie has requested and received input from the Faculty Policy Council’s (FPC) Student Recruitment and Admissions Committee about the plan.

The RRMA will be responsible for the development and implementation of the plan along with the creation of an accountability method to measure the success of the activities and programs in this plan.

The Diversity Team will address efforts in the area of increasing the inclusive culture of the College and providing a supportive environment to all students, faculty, and staff members. There was an extended discussion about the proposed plan and the need for the creation of a supportive environment for diverse students in the College, including students with physical disabilities and gay, lesbian, and bisexual students. DAC members recommended that a section be added to the plan that outlines the COE commitment to diversity and social justice along with the building of a culture of support to diverse students, faculty, and staff members.

Dr. Bowie indicated that the RRMA would provide additional opportunities on and off campus that will assist administrative/professional staff and faculty members in meeting their individual needs by posting campus events and activities on the COE Web site as well as providing them with information about the resources that are available throughout the campus and in the community.

Drs. Bowie and Vernetson will incorporate the suggestions that were made by FPC and DAC members, and resubmit a revised version of the Minority Recruitment and Retention Plan for review and approval.

  • Chair/Director Evaluations

The annual department chairperson evaluation process that is conducted by the Dean was discussed. Dean Emihovich reported on several changes that she plans to make in this evaluation process, including delineating specific goals and working toward the development of administrative portfolios that focus on the accomplishments of College administrators (including department chairpersons, assistant and associate deans, and unit directors).

The DAC members discussed the importance of obtaining input from faculty members in the chairperson and director evaluations. The forms (developed by College faculty members) that have been used in the past will be used again this year, with the addition of several items by Dean Emihovich, including the following four items related to the assessment of chairperson performance:

  1. Establishes departmental goals in consultation with faculty
  2. Establishes processes to mentor new faculty and graduate students
  3. Promotes discussions about diversity in faculty and student recruitment
  4. Shares information with faculty about resource allocations within the department.

She asked that the DAC members review an administrator evaluation form that is used at the California State University, Sacramento (Planning and Performance Evaluation Form for Administrators I-IV) for its relevance for the COE.

Dean Emihovich will re-initiate the conversation about this issue at the beginning of the fall semester. She reiterated that her goal in revising the evaluation process is to develop an evaluation method that serves to improve and strengthen the overall organization of a department or unit.

  • Service Learning MOU

Dr. Vernetson distributed a copy of a memorandum that was sent by J. Michael Rollo, Interim Vice President for Student Affairs, to UF faculty members who utilize community service in their curricula. In an effort to address concerns regarding the community standardization of volunteerism and volunteer liability, the UF General Counsel’s Office is working to establish Memoranda of Understanding (MOA) with every agency to which the University refers UF students, whether they are volunteering or involved in a specific service-learning class.

Dr. Vernetson requested that department chairpersons provide a list of courses (required for the completion of program requirements) that include field experiences along with a description of the nature of the field experience (e.g., teaching). She will provide this information to the UF General Counsel’s Office, who will prepare a Service Learning MOU to provide to the school districts (and other agencies) where the field experiences take place.

Faculty members who teach elective courses that require volunteer experience in schools or the community should contact Ms. Colette Taylor (392-1655; e-mail address: colette@union.ufl.edu), Director of the UF Office of Community Service, for information about how to comply with the MOU requirements for their courses.

The meeting was adjourned at 10:43 AM.

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4 March, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Vivian Correa, Dr. Harry Daniels, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Donald Pemberton, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Associate Dean Rodman Webb, and Dr. Sandra Witt.

Member not present: Dr. Nancy Waldron.

Information Items

Dr. Fran Vandiver made a motion to approve the February 18, 2003 minutes. Dr. Michael Bowie seconded the motion, and the minutes were unanimously approved.

Dean Catherine Emihovich made the following announcements:

  • The College will host a Scholarship of Engagement Banquet on April 29 from 6 to 9 PM. All DAC members will be invited to attend. In addition to honoring the COE scholarship award winners and donors, awards will be presented to persons whose research efforts have embodied the concept of the scholarship of engagement. Several different categories of “Scholarship of Engagement” awards will be presented, including separate recognition for UF faculty, COE faculty, P.K. Yonge faculty (for instructors who engage in action research), school districts, and persons in the community. Dean Emihovich will solicit nominations for these awards.
  • She indicated that there must be another name change for the CARE Office. The Child and Family Institute—created by Provost David Colburn and directed by Betsy Shenkman (Institute of Child Health Policy) and Barbara Woodhouse (College of Law)—will be renamed the Institute for Child and Adolescent Research and Evaluation, or ICARE for short.

Because the College has invited this institute to share space in the office where the CARE office was to be located, a different name must be chosen for the CARE office. Dean Emihovich has solicited suggestions for a new name that reflects a commitment to research support for faculty members and evaluation work for schools. Several recommendations have been submitted. She will work with the Faculty Policy Council Research Advisory Committee to obtain their feedback on the entries and the process for determining the new name.

  • Dr. Vivian Correa distributed a draft document that lists several amendments to the COE Constitution (Amendments) that have been proposed by the Faculty Policy Council for consideration at the Spring Faculty Meeting on April 14, 2003.

She noted that most of the proposed revisions address FPC committees. These proposals recommend a streamlining of the committee structure (to allow all committees to have both standing and operating functions), a change in the way faculty are assigned to committees (adding a “selection” process that will ensure balanced departmental representation on each committee), and the possible addition of several new committees, including the following committees:

  • Technology Committee;
  • Faculty and Budgetary Affairs Committee (to replace the Faculty Affairs Committee); and
  • Lectures, Seminars and Awards Committee.

There was discussion about the impact of the proposed committees on existing College committees (including the broad-based COE technology committee and several existing College award committees). Associate Dean John Kranzler noted that some UF awards have restrictions about who must serve on the selection committee.

Dr. Correa indicated that the Dean could assign non-voting designees to FPC committees. The possibility of assigning a voting designee from the Dean’s Office to the Tenure and Promotion Committee was discussed.

Another proposed constitutional amendment is a recommended change in the language of the section that addresses the review of assistant and associate deans. The proposed amendment recommends a change in the review process from a two-year cycle to a three-year cycle.

  • Dean Emihovich distributed a brochure to DAC members that was sent to her by Joan K. Smith, Dean, College of Education, University of Oklahoma and President, Association of Colleges and Schools of Education in State Universities and Land Grant Colleges and Affiliated Private Universities. The title of the brochure is Increasing instructional capacity in our schools: Preparation and development of principals and superintendents for learner-centered schools.

Discussion Items

  • · 2003 College Program Review

Dean Emihovich distributed a “2003 College Program Review” draft document that she will submit to Provost David Colburn.

In the 2003 annual review, she outlines the progress that the COE has been made since last year’s report, and clarifies new steps that she plans for the future. The major goals that she lists for the College for the next three years include:

  1. Increase focus on graduate education and support for doctoral students.
  2. Increase research productivity by increasing the research infrastructure within the college.
  3. Support outreach to public schools across the state.
  4. Improve academic technology and distance learning.
  5. Continue to improve faculty quality, productivity and diversity through strategic hiring.
  6. Focus more intensively on alumni outreach, communication, and development fund raising initiatives.

In the report, she also addresses the strengths in the College, certain areas that need improvement, and ways that both areas are addressed. The College of Education’s programs that align most closely with the strategic plan are those that contribute significantly to children and families and to the College’s reputation, productivity, and rankings. In the U.S. News & World Report’s rankings of the best graduate schools in 2003, the College of Education is ranked 19th among AAU public universities. This rank is higher than any other college in the state, both public and private.

She also presents strategies that are currently in place for each department—utilizing information from each department’s mid-year report—to maintain top-rated programs and to increase the visibility of unranked programs. She outlines plans to develop new programs that will meet pressing state needs. Included in this discussion are references to consolidation, the possible restructuring of certain programs, and the status of current faculty searches in the College.

Additional issues are addressed separately in the following sections:

  • Strategies for Pending Budget Cuts
  • SACS/NCATE/DOE Accreditation Process: Goals and Changes for Assessment
  • Internationalization of Programs

Dean Emihovich solicited DAC input about the issues that are addressed in the 2003 College Program Review document.

The DAC members agreed with her recommendations regarding strategies for pending budget cuts. Several DAC members recommended that a statement be added to the report about College faculty productivity and that she consider including a table that Associate Dean Kranzler presented at the DAC meeting on February 4, 2003 (that compares COE resources, research productivity, and teaching productivity between the fiscal years 1997-98 and 2001-02) in the report.

She indicated that she would send a final copy of the 2003 College Program Review to Dr. Correa, who will post it on the FPC Web site for faculty review.

The meeting was adjourned at 10:34 AM.

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18 February, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Vivian Correa, Dr. Harry Daniels, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Donald Pemberton, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Associate Dean Rodman Webb, and Dr. Sandra Witt.

Member not present: Dr. Nancy Waldron.

Information Items

Dr. Fran Vandiver made a motion to approve the February 18, 2003 minutes. Dr. Michael Bowie seconded the motion, and the minutes were unanimously approved.

Dean Catherine Emihovich made the following announcements:

  • The College will host a Scholarship of Engagement Banquet on April 29 from 6 to 9 PM. All DAC members will be invited to attend. In addition to honoring the COE scholarship award winners and donors, awards will be presented to persons whose research efforts have embodied the concept of the scholarship of engagement. Several different categories of “Scholarship of Engagement” awards will be presented, including separate recognition for UF faculty, COE faculty, P.K. Yonge faculty (for instructors who engage in action research), school districts, and persons in the community. Dean Emihovich will solicit nominations for these awards.
  • She indicated that there must be another name change for the CARE Office. The Child and Family Institute—created by Provost David Colburn and directed by Betsy Shenkman (Institute of Child Health Policy) and Barbara Woodhouse (College of Law)—will be renamed the Institute for Child and Adolescent Research and Evaluation, or ICARE for short.

Because the College has invited this institute to share space in the office where the CARE office was to be located, a different name must be chosen for the CARE office. Dean Emihovich has solicited suggestions for a new name that reflects a commitment to research support for faculty members and evaluation work for schools. Several recommendations have been submitted. She will work with the Faculty Policy Council Research Advisory Committee to obtain their feedback on the entries and the process for determining the new name.

  • Dr. Vivian Correa distributed a draft document that lists several amendments to the COE Constitution (Amendments) that have been proposed by the Faculty Policy Council for consideration at the Spring Faculty Meeting on April 14, 2003.

She noted that most of the proposed revisions address FPC committees. These proposals recommend a streamlining of the committee structure (to allow all committees to have both standing and operating functions), a change in the way faculty are assigned to committees (adding a “selection” process that will ensure balanced departmental representation on each committee), and the possible addition of several new committees, including the following committees:

o  Technology Committee;

o  Faculty and Budgetary Affairs Committee (to replace the Faculty Affairs Committee); and

o  Lectures, Seminars and Awards Committee.

There was discussion about the impact of the proposed committees on existing College committees (including the broad-based COE technology committee and several existing College award committees). Associate Dean John Kranzler noted that some UF awards have restrictions about who must serve on the selection committee.

Dr. Correa indicated that the Dean could assign non-voting designees to FPC committees. The possibility of assigning a voting designee from the Dean’s Office to the Tenure and Promotion Committee was discussed.

Another proposed constitutional amendment is a recommended change in the language of the section that addresses the review of assistant and associate deans. The proposed amendment recommends a change in the review process from a two-year cycle to a three-year cycle.

  • Dean Emihovich distributed a brochure to DAC members that was sent to her by Joan K. Smith, Dean, College of Education, University of Oklahoma and President, Association of Colleges and Schools of Education in State Universities and Land Grant Colleges and Affiliated Private Universities. The title of the brochure is Increasing instructional capacity in our schools: Preparation and development of principals and superintendents for learner-centered schools.

Discussion Items

  • · 2003 College Program Review

Dean Emihovich distributed a “2003 College Program Review” draft document that she will submit to Provost David Colburn.

In the 2003 annual review, she outlines the progress that the COE has been made since last year’s report, and clarifies new steps that she plans for the future. The major goals that she lists for the College for the next three years include:

  1. Increase focus on graduate education and support for doctoral students.
  2. Increase research productivity by increasing the research infrastructure within the college.
  3. Support outreach to public schools across the state.
  4. Improve academic technology and distance learning.
  5. Continue to improve faculty quality, productivity and diversity through strategic hiring.
  6. Focus more intensively on alumni outreach, communication, and development fund raising initiatives.

In the report, she also addresses the strengths in the College, certain areas that need improvement, and ways that both areas are addressed. The College of Education’s programs that align most closely with the strategic plan are those that contribute significantly to children and families and to the College’s reputation, productivity, and rankings. In the U.S. News & World Report’s rankings of the best graduate schools in 2003, the College of Education is ranked 19th among AAU public universities. This rank is higher than any other college in the state, both public and private.

She also presents strategies that are currently in place for each department—utilizing information from each department’s mid-year report—to maintain top-rated programs and to increase the visibility of unranked programs. She outlines plans to develop new programs that will meet pressing state needs. Included in this discussion are references to consolidation, the possible restructuring of certain programs, and the status of current faculty searches in the College.

Additional issues are addressed separately in the following sections:

  • Strategies for Pending Budget Cuts
  • SACS/NCATE/DOE Accreditation Process: Goals and Changes for Assessment
  • Internationalization of Programs

Dean Emihovich solicited DAC input about the issues that are addressed in the 2003 College Program Review document.

The DAC members agreed with her recommendations regarding strategies for pending budget cuts. Several DAC members recommended that a statement be added to the report about College faculty productivity and that she consider including a table that Associate Dean Kranzler presented at the DAC meeting on February 4, 2003 (that compares COE resources, research productivity, and teaching productivity between the fiscal years 1997-98 and 2001-02) in the report.

She indicated that she would send a final copy of the 2003 College Program Review to Dr. Correa, who will post it on the FPC Web site for faculty review.

The meeting was adjourned at 10:34 AM.

/by
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7 January, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. James Doud, Dr. John Kranzler, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Dr. Nancy Waldron, Dr. Rodman Webb, and Dr. Sandra Witt

Members not present: Dr. Vivian Correa, Dr. Harry Daniels, Ms. Mary Driscoll, Dr. Donald Pemberton

Information Items

Dean Emihovich made the following announcements:

  • The College is in a critical phase of preparation for the NCATE accreditation review. The pre-site visit has been scheduled for February 18-19, 2003. The review will take place on April 5-9, 2003.
  • Dr. John Kranzler has been officially appointed Associate Dean for Graduate Studies and Research. Additional duties that will be assigned to Associate Dean Kranzler include the supervision of the CARE Office and the technology staff members.
  • Mr. John Donaldson has been hired as the College Webmaster, effective January 6, 2003. His immediate responsibilities include: Maintaining the College’s web server; assisting departments as they update their web sites in preparation for the NCATE review; reviewing College sites to ensure compliance with College, UF, and “Bobby” standards; assisting department web masters; assisting in the construction and maintenance of College databases; and building dynamic capacities into College sites.
  • Dr. Vivian Correa has been selected to be a participant in Leadership America. This is a prestigious selection that will bring honor to the College and to the University of Florida.

Ms. Kay Hughes announced that the Critical Issues Conference might have to be cancelled because of low registration numbers. Dean Emihovich indicated that different formats might have to be considered in order to increase practitioner involvement. Dr. Vandiver suggested that practitioners would generally only attend such conferences if they considered the topics relevant to them (e.g., reading, math, science, and behavior management).

Discussion Items

Post-Retreat Discussion

Dean Emihovich distributed a document that summarized the key issues, strategies, recommended actions, person(s) responsible, and timelines that were identified and addressed at the Dean’s Winter Retreat on December 19, 2002.

Retreat attendees (the deans, members of the DAC, and chairpersons of the Faculty Policy Council standing committees) were divided into five groups that focused on the critical outcomes related to one of the following five issues that were outlined in the College’s Strategic Plan:

1. Strategies for collaboration in the College

2. Strategies for increasing student recruitment and retention

3. Strategies for building the research infrastructure

4. Strategies for balancing research, teaching, and service, especially around teacher preparation issues

5. Diversity

The DAC members discussed the following key issues that were identified and addressed at the retreat:

Perceived lack of collaboration across programs within the College.

Dean Emihovich indicated that building a culture of collaboration could take an extended period of time. Dr. Ross inquired if the FPC might consider establishing a committee that would address these issues, and thereby foster increased collaborative efforts among COE faculty members.

Strategies for addressing the lack of sufficient information about the possibilities for faculty collaboration were discussed. Strategies included (a) creation of an interdisciplinary group of faculty to develop joint doctoral programs, and (b) offering a brown bag lunch series about faculty research projects.

DAC members suggested the following possible topics for a brown bag lunch series or possibly afternoon meetings (to encourage practitioner participation):

  • The definition of highly qualified teachers
  • Scientifically-based research
  • Behavior management/discipline issues
  • Racial disparities in special education and/or gifted-talented programs
  • Class size and educational achievement
  • Changing demographics in American classrooms
  • High-stakes testing
  • Comprehensive school reform models
  • Teacher learning/professional development

In order to begin this important process, Dr. McLeskey will identify a faculty partner with whom he can work—along with Ms. Hughes—to organize at least two brown bag sessions by the end of the spring semester.

Need to establish better linkages with P.K. Yonge

The problem that was identified was that P.K. Yonge Developmental Research School is not currently serving as a site for the demonstration of “best practices” in education to the extent that it should as a university laboratory school. Several issues related to how to make PKY a demonstration site for “best practices” were discussed, including the continued use and expansion of PKY-funded graduate assistantships to conduct research on “best practices.”

Diversity

Dr. Bowie presented information about the following key issues, related problems, and proposed solutions that were identified by the Diversity group during the retreat:

  1. Statement of need for addressing diversity issues in the College [perception that there is/are no person(s) coordinating efforts of the College to address diversity issues]
  2. Direction/goals for addressing diversity in the College (perceived deficiency of direction and goals for addressing diversity issues)
  3. Continued support for issues of diversity in the College (no current support system for providing resources/research for diversity issues)

The proposed solutions included creating a Diversity Team consisting of faculty members, staff members, students, alumni, and other interested individuals to promote increased diversity among faculty, staff and students. The proposed Diversity Team would implement initiatives to move College diversity in a positive direction.

Dean Emihovich noted the critical nature of such a group, and indicated that she would be willing to fund a leadership team whose first task would be to address diversity issues.

The issue of diversity—as well as the other key issues addressed at the retreat—will be discussed at the next DAC meeting.

The meeting was adjourned at 11:25 a.m.

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