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27 January, 2003 FPC Meeting Minutes

January 27, 2003

Room 158 Norman Hall

Members Present: Jim Archer, Phil Clark, Maureen Conroy, Vivian Correa, Silvia Echevarria-Doan, Lamont Flowers, Hazel Jones (for Paul Sindelar), Bridget Franks, Elizabeth Bondy (for Jane Townsend), Nancy Waldron, Elizabeth Yeager

Others Present:  Associate Dean John Kranzler

Correa called the meeting to order at 2:06 p.m.

Agenda and Minutes

1.  Approval of the agenda for January 27, 2003.

Echevarria-Doan made a motion to approve the agenda and Yeager seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the January 13, 2003 Meeting.

Clark made a motion to approve the minutes.  The motion was seconded by Echevarria-Doan, and the minutes were unanimously approved.

Reports from FPC Committees

· College Curriculum Committee.

Waldron stated that the next CCC meeting is scheduled for February 3.

· Undergraduate Admissions/Petitions Committee.

No report. This committee has not met since the last FPC meeting.

· Graduate Admissions/Petitions Committee.

Echevarria-Doan announced that the next meeting is scheduled for February 7.

· Faculty Affairs Committee.

Correa reported that FAC is in the process of finalizing the draft of the Tenure & Promotion Guidelines for FPC review.

Research Advisory Committee.

Conroy reported that the COE Research Advisory Committee met January 16. The issues that were discussed included:

– Gathering input about the role and services of the CARE office.

– Drafting a policy regarding IDC allocations across departments and colleges.

– A discussion of the “review” of COE dissertations by the Associate Dean for Graduate Studies.

– Obtaining faculty input about the doctoral research requirements. A faculty forum to address this topic is planned for February 24th.

The next RAC meeting is scheduled for February 13.

· Student Recruitment and Admissions Committee.

Yeager reported that the committee would hold its next meeting on February 13.

· Long-Range Planning Committee.

Jones indicated that an LRPC meeting will be held January 29 to finalize plans for the Faculty Forum.

Report from the Dean

  • Associate Dean Kranzler reported that Ken Gerhardt of the Graduate School would respond to the College soon about the Graduate School’s decisions regarding graduate admissions criteria as presented in the “Revised Proposal on Continuing Professional Development for Teachers.”

Unfinished Business

·  Feedback on Appointment of Associate Dean of Graduate Studies and Research

A copy of the public e-mail memorandum (Subject: Leadership Development) that Dean Emihovich sent on January 22, 2003 (to announce her appointment of Interim Associate Dean John Kranzler to a permanent position) was discussed. In her e-mail, she also indicated that she might create a new administrative position (Associate Dean for Research and Evaluation), and presented her plans to set up a leadership program within the college.

FPC members discussed her memorandum. Several FPC members indicated the continued need for faculty input regarding appointment of Assistant/Associate Deans and specific requirements of the COE constitution. Individual faculty can respond directly to Dean Emihovich if they have continuing concerns. There was consensus that no additional action by the FPC was warranted at this time.

  • Nominees for Assistant and Associate Dean Review Committee

Correa solicited nominations from the FPC and department chairpersons for membership on the review committee for Associate Dean Webb. The composition of the committee was discussed, including the advantages and disadvantages of assigning a department chairperson to this committee. It was noted that the Agenda committee, at the February 10th meeting, would forward to Dean Emihovich a list of faculty as potential committee members. According to the recently adopted review procedures for Assistant/Associate Deans, the size of this committee and additional membership from other constituent groups in the college is at the discretion of the Dean.

  • Faculty Forum (February 3, 2:00-4:00 p.m., Room G506)

The FPC briefly discussed the faculty forum that is scheduled for February 3. The topics that will be addressed are the following:

o  How to increase a sense of college identity; and

o  How to balance doctoral education and research with the demands for service and teacher preparation.

Correa noted that information about the Faculty Forum has been posted on the FPC Website. Jones will send a reminder to faculty members, encouraging them to attend the forum.

New Business

  • Discussion of Committee Structures under the Current Constitution.

The section of the COE Constitution that addresses committee structure was distributed. There was an extended discussion about reviewing and possibly changing the COE committee structure as the constitution is reviewed and amended this spring.

The following issues were discussed as they relate to current committee structure and assignments:

o  Committees are small; having a quorum can be difficult at times.

o  Committees do not necessarily have a representative from each department, which hinders communication and feedback regarding policy issues.

o  Committees may not have a cross section of faculty representation by rank and experience.

o  Ongoing functions of the college that require faculty input are currently determined through selection/appointment by deans and department chairpersons for certain committees which are not part of the FPC committee structure.

Concerns were expressed about the unequal distribution of work to the current committees. Reconsideration of the specific topics and issues that are assigned to the various committees may be necessary, along with granting more flexibility with regard to addressing operating, as well as policy issues.

The FPC members discussed and recommended changes in the current structure of operating and standing committees in order to improve the important areas of work within the college. Specific recommendations included combining the Undergraduate Admissions/Petitions Committee with the Graduate Admissions/Petitions Committee, eliminating some of the distinctions between operating and standing committees (e.g., connecting the policy and operational functions of current committees by adding an operational role to standing committees and/or possibly eliminating the term “operating committees”), and the advisability of creating new committees, such as a COE awards committee.

Associate Dean Kranzler indicated that certain awards—and the committee structure for granting these awards—are determined by UF (not college) policy. Waldron will meet with him to review such policies regarding specific UF rules and regulations that would impact such committees.

The FPC members discussed the election of members for committees. Questions were raised about how to improve committees by making them more representative of faculty in the college and assuring the presence of individuals that are interested and have experiences regarding committee issues. Possible ways to change the election process: only hold college-wide elections for FPC members, have departments select/elect department representatives to each FPC standing committee, use a process of selection/appointment where names of interested faculty for each committee are forwarded to the Agenda committee who select committee members to ensure diversity (departments, rank, experience).

Waldron and Correa will provide a draft of possible revisions to the FPC committee structure in the COE Constitution. This draft will be presented at a future FPC meeting for further discussion.

Adjournment

Clark moved that the meeting be adjourned. Jones seconded the motion. The meeting was adjourned at 3:41 p.m.

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13 January, 2003 FPC Meeting Minutes

January 13, 2003

Room 158 Norman Hall

Members Present: Jim Archer, Phil Clark, Maureen Conroy, Vivian Correa, Silvia Echevarria-Doan, Lamont Flowers, Paul Sindelar, Bridget Franks, Jane Townsend, Nancy Waldron, Elizabeth Yeager

Others Present:  Dean Catherine Emihovich

Correa called the meeting to order at 2:06 p.m.

Agenda and Minutes

1.  Approval of the agenda for January 13, 2003.

Franks made a motion to approve the agenda. Sindelar seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the December 16, 2002 Meeting.

Townsend recommended a revision for the New Business section. She noted that faculty invited to attend the Dean’s Advisory Council/Faculty Policy Council Retreat were FPC members and chairpersons of standing committees. The minutes were revised to reflect this change.

Conroy made a motion to approve the minutes (as revised); seconded by Sindelar. The revised minutes were unanimously approved.

Reports from FPC Committees

· College Curriculum Committee.

Waldron stated that the committee encountered difficulties when using an e-mail voting procedure for course approvals, in place of a face-to-face meeting. The e-mail voting procedures were revised to include a comment period, followed by a designated voting period. The CCC also indicated a preference for face-to-face meetings, particularly when a new course is being presented for approval. This ensures that the faculty member proposing the course is able to present information about the need for the new course and also respond to questions from committee members.  The next CCC meeting is scheduled for February 3.

· Undergraduate Admissions/Petitions Committee.

This committee has not met since the last FPC meeting.

· Graduate Admissions/Petitions Committee.

Echevarria-Doan announced that the committee will meet on February 7.

· Faculty Affairs Committee.

Townsend reported that the committee met December 12 and is continuing to review the feedback on the Tenure & Promotion Guidelines. The committee is in the process of scheduling meetings for the spring semester.

· Research Advisory Committee.

Conroy reported that the COE Research Advisory Committee would meet January 16th.  The issues to be addressed in this meeting are: The CARE office, IDC allocations between UF units, and gaining faculty input on the COE doctoral research requirements.

· Student Recruitment and Admissions Committee.

Yeager reported that the committee would hold its next meeting on February 13.

· Long-Range Planning Committee.

Archer indicated that a meeting would be scheduled soon. This committee will organize the faculty forum that will take place on February 3.

Report from the Dean

  • Dean Emihovich reported that the Dean’s Advisory Council/Faculty Policy Council Retreat on December 19 was very productive. She indicated that the strategic plan is under development. A chart that summarizes key issues, strategies, recommended actions, person(s) responsible, and timelines that were identified and addressed at the Retreat would be posted on the Web for faculty review. Faculty feedback will be requested.
  • John Donaldson has been hired as the College Webmaster, effective January 6, 2003. He will be a resource for the entire College. His immediate responsibilities include: Maintaining the College’s web server; assisting departments as they update their web sites in preparation for the NCATE review; reviewing College sites to ensure compliance with College, UF, and “Bobby” standards; assisting department web masters; assisting in the construction and maintenance of College databases; and building dynamic capacities into College sites.
  • The Graduate School has not notified the College about their decision regarding graduate admission criteria for teachers, as well as students in the Proteach unified elementary and early childhood programs. Emihovich will ask John Kranzler to contact the Graduate School about the status of the proposal.
  • The Office of the Provost may replace the “instructor” position with the “lecturer” position, and possibly create three levels of lecturer; e.g., “lecturer,” “senior lecturer,” and “master lecturer.”
  • Dean Emihovich announced her plan to build leadership capacity in the College by creating new leadership opportunities for faculty, staff, and students. She would like to designate 12 persons to serve as part of a leadership development team. The team’s charge will be to address issues of critical need within the College. The first issue that will be addressed will be diversity. The Dean indicated that team members may receive a stipend for assuming this responsibility. She will request nominations from faculty, department chairs, staff, students, as well as self-nominations.
  • Dean Emihovich plans to present an overview of the COE budget at the February 10th FPC meeting.

Unfinished Business

  1. Revised Assistant and Associate Dean Review Guidelines

Correa distributed the document that she has revised (Review Procedures for Assistant and Associate Deans). The document describes the rationale and procedures for conducting a review of the COE assistant and associate deans. This document provides for a review of the performance of administrative officers who hold positions bearing directly on the campus-wide teaching/research mission of the COE, as outlined in the COE Constitution.

The document includes revisions that were made based on the input from the FPC discussion at the December 16, 2002 meeting.

Clark made a motion that the FPC approve this document. His motion was seconded by Yeager. The motion was unanimously approved.

Correa has contacted department chairs to request nominations of faculty members for the committee that will review Associate Dean Webb. She also asked for FPC members to notify her with self-nominations, if they wish to serve on this review committee.

  • Faculty Forum (February 3, 2:00-4:00 p.m.)

The FPC discussed the faculty forum that is scheduled for February 3. The LRPC will organize this forum. Clark recommended that it be publicized to faculty, who should be aware that this is a forum for the entire College faculty. Correa noted that information about the Faculty Forum has been posted on the FPC Website.

New Business

  • Selection of the (permanent) Associate Dean of Research, Graduate Studies, and Technology

Dean Emihovich announced at the Dean’s Advisory Council meeting of January 7th that she has appointed Interim Dean John Kranzler to a permanent position. Faculty concerns were raised about the procedures used for this appointment, as there was no process for faculty input as described in the COE Constitution.

The COE Constitution states:

COE Constitution, Section 2 – Associate and Assistant Deans

The Dean of the College, as the President’s designee, shall appoint such Associate and Assistant Deans and other administrative officers of the College as deemed necessary after seeking faculty input on each position. The duties and responsibilities of such Associate and Assistant Deans shall be determined by the Dean to provide for the execution of College policy. The service of the Associate and Assistant Deans shall be reviewed every two years by the faculty. (ARTICLE III – Administrative Officers)

Dean Emihovich presented her rationale and related background information about why she decided to appoint Interim Associate Dean Kranzler to a permanent position, including some important changes in the administrative function that this position would serve in the future. She indicated that the title of this position might be changed to Associate Dean of Graduate Studies and Technology. Increased responsibility with regard to information technology and institutional database management will be assigned to this position. She cited external pressures that necessitate the College track and monitor all data related to professional education and graduate programs. She also noted the impact of the creation of the CARE Office (Center for Academic Research and Evaluation). Oversight of this office will include a faculty member hired as the director of CARE, and possibly a future Associate Dean of Research.

Dean Emihovich is also considering the roles and responsibilities of the Associate Dean of Academic Affairs. Many other colleges of education have a position entitled Executive or Senior Associate Dean. This person is largely responsible for the internal operations of the College. This allows the Dean of the College to divide time between internal college matters and other duties related to college development and external constituencies.

FPC members emphasized the need to follow COE Constitution requirements for faculty input for all internal or external searches for Deans’ positions. This includes moving individuals from interim to permanent status and redefining positions. For example, if the position Associate Dean of Academic Affairs is redefined to an Executive/Senior Associate Dean, this would constitute a need for faculty input on any individual being considered for the new position.

Dean Emihovich indicated her regrets for not following COE Constitution procedures and assured the faculty that she will solicit their input for such appointments in the future. She stated that faculty members will be involved in decision making in the College, including the advisability of reorganizing the responsibilities of Associate Deans.

FPC recommended that to address faculty concerns, Dean Emihovich announce to the faculty the appointment of a permanent Associate Dean of Research, Graduate Studies, and Technology. The announcement should specify reasons for the permanent appointment, a time table for the review of the Associate Dean Kranzler, and a statement that the requirements of the COE Constitution will be followed for any future appointments or reassignments of an Associate/Assistant Dean.

  • Leadership America

Dean Emihovich announced that Vivian Correa has been selected to be a participant in Leadership America.

Adjournment

The meeting was adjourned at 3:41 p.m.

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7 January, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. James Doud, Dr. John Kranzler, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Dr. Nancy Waldron, Dr. Rodman Webb, and Dr. Sandra Witt

Members not present: Dr. Vivian Correa, Dr. Harry Daniels, Ms. Mary Driscoll, Dr. Donald Pemberton

Information Items

Dean Emihovich made the following announcements:

  • The College is in a critical phase of preparation for the NCATE accreditation review. The pre-site visit has been scheduled for February 18-19, 2003. The review will take place on April 5-9, 2003.
  • Dr. John Kranzler has been officially appointed Associate Dean for Graduate Studies and Research. Additional duties that will be assigned to Associate Dean Kranzler include the supervision of the CARE Office and the technology staff members.
  • Mr. John Donaldson has been hired as the College Webmaster, effective January 6, 2003. His immediate responsibilities include: Maintaining the College’s web server; assisting departments as they update their web sites in preparation for the NCATE review; reviewing College sites to ensure compliance with College, UF, and “Bobby” standards; assisting department web masters; assisting in the construction and maintenance of College databases; and building dynamic capacities into College sites.
  • Dr. Vivian Correa has been selected to be a participant in Leadership America. This is a prestigious selection that will bring honor to the College and to the University of Florida.

Ms. Kay Hughes announced that the Critical Issues Conference might have to be cancelled because of low registration numbers. Dean Emihovich indicated that different formats might have to be considered in order to increase practitioner involvement. Dr. Vandiver suggested that practitioners would generally only attend such conferences if they considered the topics relevant to them (e.g., reading, math, science, and behavior management).

Discussion Items

Post-Retreat Discussion

Dean Emihovich distributed a document that summarized the key issues, strategies, recommended actions, person(s) responsible, and timelines that were identified and addressed at the Dean’s Winter Retreat on December 19, 2002.

Retreat attendees (the deans, members of the DAC, and chairpersons of the Faculty Policy Council standing committees) were divided into five groups that focused on the critical outcomes related to one of the following five issues that were outlined in the College’s Strategic Plan:

1. Strategies for collaboration in the College

2. Strategies for increasing student recruitment and retention

3. Strategies for building the research infrastructure

4. Strategies for balancing research, teaching, and service, especially around teacher preparation issues

5. Diversity

The DAC members discussed the following key issues that were identified and addressed at the retreat:

Perceived lack of collaboration across programs within the College.

Dean Emihovich indicated that building a culture of collaboration could take an extended period of time. Dr. Ross inquired if the FPC might consider establishing a committee that would address these issues, and thereby foster increased collaborative efforts among COE faculty members.

Strategies for addressing the lack of sufficient information about the possibilities for faculty collaboration were discussed. Strategies included (a) creation of an interdisciplinary group of faculty to develop joint doctoral programs, and (b) offering a brown bag lunch series about faculty research projects.

DAC members suggested the following possible topics for a brown bag lunch series or possibly afternoon meetings (to encourage practitioner participation):

  • The definition of highly qualified teachers
  • Scientifically-based research
  • Behavior management/discipline issues
  • Racial disparities in special education and/or gifted-talented programs
  • Class size and educational achievement
  • Changing demographics in American classrooms
  • High-stakes testing
  • Comprehensive school reform models
  • Teacher learning/professional development

In order to begin this important process, Dr. McLeskey will identify a faculty partner with whom he can work—along with Ms. Hughes—to organize at least two brown bag sessions by the end of the spring semester.

Need to establish better linkages with P.K. Yonge

The problem that was identified was that P.K. Yonge Developmental Research School is not currently serving as a site for the demonstration of “best practices” in education to the extent that it should as a university laboratory school. Several issues related to how to make PKY a demonstration site for “best practices” were discussed, including the continued use and expansion of PKY-funded graduate assistantships to conduct research on “best practices.”

Diversity

Dr. Bowie presented information about the following key issues, related problems, and proposed solutions that were identified by the Diversity group during the retreat:

  1. Statement of need for addressing diversity issues in the College [perception that there is/are no person(s) coordinating efforts of the College to address diversity issues]
  2. Direction/goals for addressing diversity in the College (perceived deficiency of direction and goals for addressing diversity issues)
  3. Continued support for issues of diversity in the College (no current support system for providing resources/research for diversity issues)

The proposed solutions included creating a Diversity Team consisting of faculty members, staff members, students, alumni, and other interested individuals to promote increased diversity among faculty, staff and students. The proposed Diversity Team would implement initiatives to move College diversity in a positive direction.

Dean Emihovich noted the critical nature of such a group, and indicated that she would be willing to fund a leadership team whose first task would be to address diversity issues.

The issue of diversity—as well as the other key issues addressed at the retreat—will be discussed at the next DAC meeting.

The meeting was adjourned at 11:25 a.m.