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23 September, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Maureen Conroy, Dr. Nancy Dana, Dr. Harry Daniels, Ms. Dotti Delfino, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Ms. Iona Malanchuk, Dr. James McLeskey, Dr. David Miller, Dr. Ben Nelms, Dr. Pam Pallas, Dr. Donald Pemberton, Dr. Jeanne Repetto, Dr. Frances Vandiver, Dr. Nancy Waldron, Dr. Rodman Webb, Dr. Elizabeth Yeager (for Dr. Tom Dana)Member(s) not present:  Dr. Theresa Vernetson

Information Item

The August 26, 2003 minutes were unanimously approved.

Announcements

Dean Emihovich reminded Committee members that the University of Florida has been asked to identify projects for federal priorities in 2003-2004.  She asked for their input on new project requests by September 29, 2003.

University of Florida Bridges Guests

Ms. Kay Hughes announced that the University of Florida Bridges Guests will be invited to attend a Dean’s Advisory Committee meeting in the near future to give a communications review.

  • College Events

Ms. Mary Driscoll announced that the following College events have been scheduled to date:

October 3, 2003 – Grand Guard Luncheon

October 21, 2003 – Retired Faculty Reception

October 23, 2003 – Career Night (she asked Chairs to encourage faculty to broadcast this event to students (particularly undergrads) and to offer credit if possible.

Ms. Kay Hughes reminded committee members that Dr. Arthur Levine, President of Teachers College of Columbia University, will share his perspective on the future of higher education, on October 8, 2003 at 7:30 p.m. at the Phillips Center for the Performing Arts.

Dean Emihovich announced that President Young will be hosting an open forum on shared governance on October 2, 2003 from 3:00-5:00 at the Keene Faculty Center.  She encouraged Dean’s Advisory Committee members and faculty to attend.

  • Updates on Programs and Centers

Dr. Ben Nelms reported the following updates on UF Alliance

  • Currently there are six Alliance Partnership Schools and another one may be added.
  • Broad focus is Teacher Recruitment, Induction and Retention.
  • Ms. Wanda Lastrapas has been appointed full-time to assist with planning and implementing teacher induction and retention programs in the Alliance Schools.
  • Dr. Sebastian Foti has been appointed to assist in coordinating and developing channels of communication with the schools, university faculties and administration, sponsors, agencies and the public.

Dr. Michael Bowie reported the following updates on the Florida Fund for Minority Teachers (FFMT) and Recruitment, Retention and Multicultural Affairs:

  • Met with UF attorney on September 8, 2003 to discuss some critical issues that were raised at a recent board meeting.
  • The FFMT Legislative Summit has been postponed until February 2003.
  • A recruitment program will be held on October 1, 2003 at various schools in Alachua Coun ty.
  • The Marva Collins program currently has 12 students and mentors are needed.
  • Data is being collected on graduate recruitment to determine where students are coming from and how recruited (e.g. faculty member, conference).
  • Undergraduate recruitment locations will be set up on campus particularly in the Reitz Union and Turlington Hall.

Ms. Kay Hughes reported the following updates on Information and Public Services:

  • Faculty Profiles have been distributed to all faculty.
  • Faculty and Staff Directory will be distributed in the near future.
  • Fact Sheets and Profiles have been distributed to faculty.
  • Pocket Cards that contains education facts are available.
  • Education Times will be distributed quarterly and also available online.
  • Goals include creating faculty expertise list, working closely with News and Public Affairs Student and Gainesville Sun Reporter (Douane James), assisting with College-wide brochures, using the new logo to build a standardized look for various forms and templates for reports, newsletters, and publications.
  • Two portable display boards are available for College and departmental use.
  • Copies of the report on Teacher Quality and Recruitment are available in the Dean’s office.

Dr. Fran Vandiver reported the following updates on P. K. Yonge Developmental Research School:

  • Grand Opening for the P. K. Yonge Performing Arts Center will be held on December 9, 2003 at 7:00 p.m.
  • Reading projects include the Florida Reading Initiative, Leadership through Reading, SAIL Program and the National Reading Literacy Program.

Dr. Jeanne Repetto reported the following updates on the University Center of Excellence in Developmental Disabilities (UCEDD):

  • Received funding effective September 18, 2003.
  • Mission is to build interdisciplinary center and resource leveraging.
  • Develop grants, research, and service with various colleges.
  • Discussion Items

Dean Emihovich reported that the College is losing enrollment in graduate programs. The following Strategic Initiatives for the upcoming Retreat on September 26, 2003 were discussed:

In Progress Initiatives for Development Other Campus Links Themes
۰Lastinger Center for Learning ۰IMU (Ed Library) ۰Digital World ۰Children and Families
۰UF Alliance ۰Center for Language, Literacy and Culture ۰ICARE (Endowed Chair in Childhood Reading) ۰International Outreach
۰Holmes Partnership ۰Leadership Academy ۰University Library System ۰School Improvement/ School/University Partnerships (Urban Studies)
۰Holmes Scholars ۰Literacy and Arts Program (Visual Performance Arts in PK Yonge) ۰Center for Children and Violence (Law School)
۰Center for School Improvement ۰Early Childhood and Family Education Research Center (Baby Gator) ۰Pediatrics (MDTP)
۰Disabilities Center ۰International Partnerships ۰IGERT
۰America Reads ۰Teachers-in-Residence ۰Math/Science Partnerships (Engineering, IFAS and CPET)
۰Bright Futures ۰Integrated Services in Schools ۰ADHD Project (Educational Psychology)
۰Project Include ۰Collaboration with Psychiatry – SubstanceAbuse ۰Brain Institute (Tech, Additions)
۰Alachua County Literacy ۰Family/School Communication ۰Disabilities Office (Screening)
۰PT3
۰CROP (Univ)
۰FFMT (Legislature)
۰Professor in Residence
۰CSPD
۰SAIL (PK Yonge)
۰COPSSE
۰Nat’l Alliance of Community and Technical Colleges Institute for Community Education
۰Behavioral Projects (Spec Ed)

The meeting was adjourned at 11:30 AM.

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22 September, 2003 FPC Meeting Minutes

September 22, 2003

Room 158 Norman Hall

Members Present: Jennifer Asmus, Dale Campbell, Maureen Conroy, Mirka Koro-Ljungberg, Silvia Echevarria-Doan, Linda Lamme, Nancy Waldron, Craig Wood, Elizabeth Yeager,

Members Absent: Terry Scott

Others Present: Dean Catherine Emihovich, Associate Dean John Kranzler,  Dr. Tom Dana

Waldron called the meeting to order at 2:06 p.m.

Agenda and Minutes

1. Approval of agenda for September 22, 2003

Yeager made a motion to approve the September 22, 2003 meeting agenda as submitted by Waldron.  Lamme seconded the motion.  The FPC unanimously approved the agenda.

2. Approval of the minutes of the September 8, 2003 meeting

Lamme made a motion to approve the minutes of the September 8, 2003 meeting.  Campbell seconded the motion.  Dean Emihovich asked for several revisions to the minutes. The FPC unanimously approved the minutes with  the following two  changes: 1) Dr. Nancy Dana is the associate director for the Center for School Improvement;  and  2) the new president of UF may be announced as early as the end of the fall semester.

Announcements

1.                  Barbara Yaney was introduced as the secretary assigned by Dean Emihovich to take minutes for the FPC meetings during the 2003-2004 academic year.

2.                  Silvia Echevarria-Doan was introduced as the alternate FPC member for Counselor Education. She will be replacing Jim Archer during the fall 2003semester.

3.                  The Dean’s Advisory Council will be holding a retreat on  Friday, September 26, 2003 from 8:00 am-4:00 pm at the Sweetwater Branch  Inn.

4.                  The College of Education Fall Faculty meeting will be held on Monday, October 20th from 3:00-5:00 p.m.

Committee Reports

1. College Curriculum Committee

Conroy reported the College Curriculum Committee will meet Monday, September , 29, 2003 from 2:00 – 4:00 p.m. in Norman 158.

2.                  Faculty and Budgetary Affairs Committee

Waldron reported that Vivian Correa was asked to convene the first meeting of the committee due to the absence of an FPC representative. The committee will meet Monday, September 29, 2003 from 1:00-2:00 p.m. in the Special Ed Conference Room

3.                  Lectures, Seminars & Awards Committee

Asmus reported that the committee is presently scheduling a time to meet.

4.                  Long Range Planning Committee

Lamme reported that Cyndy Griffin will serve as chair of this committee. At their first meeting they reviewed  the activities from the previous year and the committee’s progress toward meeting their goals. The committee’s next meeting is scheduled for Monday, September 29, 2003.

5.                  Research Advisory Committee

Wood reported that the Research Advisory Committee will meet Thursday, September 25, 2003 at 2:00 – 3:00 p.m. in Norman 290.

6.                  Student Recruitment, Admissions, & Petitions Committee

Yeager reported that the Student Recruitment, Admissions, & Petitions committee will meet on Wednesday, September 24, 2003 at 3:00 p.m. in Norman 2411.

7. Technology Committee

Dean Kranzler reported for Terry Scott. Scott will serve as chair of this committee. They will be holding their meetings on-line.

8. Ad Hoc Committee on Doctoral Research Requirements

Coro-Ljungher  reported that Jamie Algina will chair this committee.  At their first meeting, they began the discussion about the requirements and the tasks for the committee.

Dean’s Report

Dean Emihovich reported that the budget will be presented at the FPC October 6the meeting. Dean Emihovich will be unable to attend; however, Dean Webb will present the report and be available to answer questions.

Dean Emihovich reported that graduate enrollment has significantly declined this year.  This decline will impact long-range plans for the college and impact the current budget. She suggested a contributing factor may be the competition by alternative providers for masters and doctoral degrees. This issue will be discussed further in Friday’s retreat and strategies for addressing declining enrollment will be developed.

New Business

1. Nominations for 2003-2004 Elections Committee

Waldron asked for nominations from FPC members for the Elections Committee. John Gregory, Jeanne Repetto, Phil Clark, Tracey Linderholm were nominated. This committee will continue to use web based voting procedures.

2. Reviews of Assistant Dean Vernetson and Associate Dean Kranzler

Waldron reviewed the process that was developed last year by the FPC for reviewing Deans in the College of Education. She suggested using the same procedures this year for reviewing Dr. Vernetson and Kranzler. Waldron asked for nominations for committee members, which will be forwarded to the Dean for final selection.

3. Admission to Undergraduate Education Minors

Dr. Vernetson has developed a process to assist students in declaring a minor within a timely manner. This document will be forwarded to the Student Recruitment, Admissions, and Petitions Committee for review.

4. Ed.D. Requirements

Waldron reported that the FPC has been asked to examine the requirements for the Ed.D. In spring 2002, the RAC presented a policy statement to the FPC and the policy was tabled. Dr. Kanzler presented a brief overview of the policy and the requirements for the Ed.D. and Ph.D. qualifying exam. Discussion followed and a suggestion was made that the College Curriculum Committee may be the appropriate committee to examine this issue. Dr. Waldron will obtain additional information and place this item on the agenda for the next meeting.

5.                  Participation of non-tenured faculty in college governance

Dr. Waldron reported that the FPC has been asked to examine the participation of non-tenured faculty in college governance. The Faculty and Budgetary Affairs will examine this issue.

6. Distribution of COE space

Dr. Waldron reported that Dean Emihovich requested that the FPC develop a policy for assigning and allocating space for faculty in the college. Waldron requested the  Long Range Planning Committee to examine this issue and develop a policy.

Adjournment

 

A motion was made by Echevarria-Doan for adjournment and seconded by Asmus. The meeting was adjourned at 3:26 p.m.

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8 September, 2003 FPC Meeting Minutes

September 8, 2003

Room 158 Norman hall

Members Present:     Jennifer Asmus, Dale Campbell, Maureen Conroy, Mirka Koro-Ljungberg, Linda Lamme, Terry Scott, Nancy Waldron, Craig Wood, Elizabeth Yeager

Members Absent: Jim Archer

Others Present: Dean Catherine Emihovich, Associate Dean Rod Webb

Waldron called the meeting to order at 2:11 p.m.

Agenda and Minutes

1. Approval of the agenda for September 8, 2003

Yeager made a motion to approve the September 8, 2003 meeting agenda as submitted by Waldron. Campbell seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the August 25, 2003 meeting

Campbell made a motion to approve the minutes of the August 25, 2003 meeting. Lamme seconded the motion, and the minutes were unanimously approved.

Committee Reports

1. College Curriculum Committee

Conroy reported that the College Curriculum Committee will meet on September 29, 2003 from 2:00 – 4:00 p.m.

2. Faculty and Budgetary Affairs Committee

No report

3. Lecture, Seminars, & Awards Committee

Asmus reported that they are in the process of scheduling the first meeting.

4. Long Range Planning Committee

Lamme reported that the first meeting will be held on 9/15/03 from 2:00 – 4:00 p.m. in Norman Hall 2005.

5. Research Advisory Committee

Wood reported that they are in the process of scheduling the first meeting.

6. Student Recruitment, Retention, & Petitions Committee

Yeager reported that the first meeting will be held on 9/24/03 at 3:00 p.m. in Norman 2411.

7. Technology Committee

Scott reported that they are in the process of scheduling the first meeting.

8. Ad Hoc Committee on Doctoral Research Requirements

Koro-Ljungberg reported that the first meeting will be held on 9/18/03 from 2:00 – 4:00 p.m. in Norman 158

Dean’s Report

1.         Report on 2002 – 2003 Academic Year

Dean Emihovich reported that the College received continuing accreditation from NCATE and the Florida Department of Education.

New faculty were hired and will be introduced at the fall faculty meeting including faculty from Baby Gator Child Development Center.

College development efforts have been very successful. The College was able to obtain approximately a million dollars in private funding. This money helps to provide financial support for extra activities that cannot be funded through state funds. Mary Driscoll will be contacting faculty to obtain ideas for requesting funds from private donors.

2. Report on Activities for the 2003 – 2004 Academic Year

Priorities for the 2003-2004 year will be assisting the University Center of Excellence planning grant, promoting early childhood initiatives, and supporting programs for national recognition.

The college will have a new computer internal infrastructure, which will result in a new server system. This system will work with both Macintosh and PC platforms. The reason for this change is to align the College with the technological changes in the University. The major change for faculty will be a change in the email system from Eudora to Outlook.

The College’s webpage will be redesigned in a more user-friendly format.

The Office of Evaluation Research and Inquiry (OERI) will be housed in Norman 137. Renovations are currently being completed. The Dean will be hiring a director for OERI in Spring 2004, which will be recruited from faculty within the College. A research coordinator will be hired during the Fall 2003. In addition, Dr. Nancy Dana was hired as the new associate director for the Center for School Improvement. Her position is to assist in coordinating work within the schools.

The College will continue to work on NCATE activities including the development of a unit-wide data assessment system.

The Dean reported that she is pursing the possibility of developing a program for using Foundation funds to provide stipends to support tenured, mid-career faculty to conduct research. The criteria for this award will be developed by FPC or a designated committee.

The Dean reported that the UF Presidential search committee will meet on 10/6/03 to decide on the finalists for the position. A new president may be announced as early as the end of the year.

Information Items

1. A Dean’s Retreat will be held on 9/26/03. The focus of the retreat will be to develop plans for the future vision of the College over the next 5 years. Members from the FPC will be invited as well as representatives from FPC committees. Information will be provided by the Dean’s office.

2. College of Education Fall Faculty Meeting is scheduled for 10/20/03 from 3:00 – 5:00 p.m. The FPC will not meet that day. A tentative agenda will include updates from the FPC, introduction of new faculty and staff. The Agenda Committee will meet to set the agenda.

3. Support staff for FPC will be discussed with the Department chairs.

New Business

1. Minority Recruitment and Retention Plan

Waldron presented the “Minority Recruitment and Retention Plan” developed by Drs. Michael Bowie and Theresa Vernetson.

Lamme made a motion to approve the plan. Campbell seconded the motion.

Discussion of the plan followed and included questions regarding the availability of funds to support activities, concerns over the definition and use of the word “minority” and language included in the plan, the difference between this plan and existing supports available in the College for all faculty, emphasis on the potential of success for recruitment of graduate students, and relationship between the plan, Florida State rules and regulations, and NCATE requirements.  Campbell suggested that “community colleges” be added to the section on recruitment of graduate students.

Following discussion, Lamme moved to table the motion. Scott seconded the motion.

Additional feedback regarding the student recruitment and retention provisions will be obtained from the Student Admissions, Recruitment, & Petitions Committee. Feedback will also be obtained regarding the faculty recruitment and retention provisions, either from an FPC committee or from faculty interested in working on the document.

Adjournment

Yeager made a motion to adjourn the meeting. Asmus seconded the motion. The meeting was adjourned at 3:58 p.m.

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