Meeting Minutes

,

4 March, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Vivian Correa, Dr. Harry Daniels, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Donald Pemberton, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Associate Dean Rodman Webb, and Dr. Sandra Witt.

Member not present: Dr. Nancy Waldron.

Information Items

Dr. Fran Vandiver made a motion to approve the February 18, 2003 minutes. Dr. Michael Bowie seconded the motion, and the minutes were unanimously approved.

Dean Catherine Emihovich made the following announcements:

  • The College will host a Scholarship of Engagement Banquet on April 29 from 6 to 9 PM. All DAC members will be invited to attend. In addition to honoring the COE scholarship award winners and donors, awards will be presented to persons whose research efforts have embodied the concept of the scholarship of engagement. Several different categories of “Scholarship of Engagement” awards will be presented, including separate recognition for UF faculty, COE faculty, P.K. Yonge faculty (for instructors who engage in action research), school districts, and persons in the community. Dean Emihovich will solicit nominations for these awards.
  • She indicated that there must be another name change for the CARE Office. The Child and Family Institute—created by Provost David Colburn and directed by Betsy Shenkman (Institute of Child Health Policy) and Barbara Woodhouse (College of Law)—will be renamed the Institute for Child and Adolescent Research and Evaluation, or ICARE for short.

Because the College has invited this institute to share space in the office where the CARE office was to be located, a different name must be chosen for the CARE office. Dean Emihovich has solicited suggestions for a new name that reflects a commitment to research support for faculty members and evaluation work for schools. Several recommendations have been submitted. She will work with the Faculty Policy Council Research Advisory Committee to obtain their feedback on the entries and the process for determining the new name.

  • Dr. Vivian Correa distributed a draft document that lists several amendments to the COE Constitution (Amendments) that have been proposed by the Faculty Policy Council for consideration at the Spring Faculty Meeting on April 14, 2003.

She noted that most of the proposed revisions address FPC committees. These proposals recommend a streamlining of the committee structure (to allow all committees to have both standing and operating functions), a change in the way faculty are assigned to committees (adding a “selection” process that will ensure balanced departmental representation on each committee), and the possible addition of several new committees, including the following committees:

  • Technology Committee;
  • Faculty and Budgetary Affairs Committee (to replace the Faculty Affairs Committee); and
  • Lectures, Seminars and Awards Committee.

There was discussion about the impact of the proposed committees on existing College committees (including the broad-based COE technology committee and several existing College award committees). Associate Dean John Kranzler noted that some UF awards have restrictions about who must serve on the selection committee.

Dr. Correa indicated that the Dean could assign non-voting designees to FPC committees. The possibility of assigning a voting designee from the Dean’s Office to the Tenure and Promotion Committee was discussed.

Another proposed constitutional amendment is a recommended change in the language of the section that addresses the review of assistant and associate deans. The proposed amendment recommends a change in the review process from a two-year cycle to a three-year cycle.

  • Dean Emihovich distributed a brochure to DAC members that was sent to her by Joan K. Smith, Dean, College of Education, University of Oklahoma and President, Association of Colleges and Schools of Education in State Universities and Land Grant Colleges and Affiliated Private Universities. The title of the brochure is Increasing instructional capacity in our schools: Preparation and development of principals and superintendents for learner-centered schools.

Discussion Items

  • · 2003 College Program Review

Dean Emihovich distributed a “2003 College Program Review” draft document that she will submit to Provost David Colburn.

In the 2003 annual review, she outlines the progress that the COE has been made since last year’s report, and clarifies new steps that she plans for the future. The major goals that she lists for the College for the next three years include:

  1. Increase focus on graduate education and support for doctoral students.
  2. Increase research productivity by increasing the research infrastructure within the college.
  3. Support outreach to public schools across the state.
  4. Improve academic technology and distance learning.
  5. Continue to improve faculty quality, productivity and diversity through strategic hiring.
  6. Focus more intensively on alumni outreach, communication, and development fund raising initiatives.

In the report, she also addresses the strengths in the College, certain areas that need improvement, and ways that both areas are addressed. The College of Education’s programs that align most closely with the strategic plan are those that contribute significantly to children and families and to the College’s reputation, productivity, and rankings. In the U.S. News & World Report’s rankings of the best graduate schools in 2003, the College of Education is ranked 19th among AAU public universities. This rank is higher than any other college in the state, both public and private.

She also presents strategies that are currently in place for each department—utilizing information from each department’s mid-year report—to maintain top-rated programs and to increase the visibility of unranked programs. She outlines plans to develop new programs that will meet pressing state needs. Included in this discussion are references to consolidation, the possible restructuring of certain programs, and the status of current faculty searches in the College.

Additional issues are addressed separately in the following sections:

  • Strategies for Pending Budget Cuts
  • SACS/NCATE/DOE Accreditation Process: Goals and Changes for Assessment
  • Internationalization of Programs

Dean Emihovich solicited DAC input about the issues that are addressed in the 2003 College Program Review document.

The DAC members agreed with her recommendations regarding strategies for pending budget cuts. Several DAC members recommended that a statement be added to the report about College faculty productivity and that she consider including a table that Associate Dean Kranzler presented at the DAC meeting on February 4, 2003 (that compares COE resources, research productivity, and teaching productivity between the fiscal years 1997-98 and 2001-02) in the report.

She indicated that she would send a final copy of the 2003 College Program Review to Dr. Correa, who will post it on the FPC Web site for faculty review.

The meeting was adjourned at 10:34 AM.

/by
,

24 February, 2003 FPC Meeting Minutes

February 24, 2003

Room 158 Norman Hall

Members Present: Jim Archer, Phil Clark, Maureen Conroy, Vivian Correa, Silvia Echevarria-Doan, Bridget Franks, Lamont Flowers, Paul Sindelar, Jane Townsend, Nancy Waldron, Elizabeth Yeager

Others Present:  Dean Catherine Emihovich, Larry Deutsch

Correa called the meeting to order at 2:05 p.m.

Agenda and Minutes

1.  Approval of the agenda for February 24, 2003.

Clark made a motion to approve the agenda. Franks seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the February 10, 2003 Meeting.

Sindelar made a motion to approve the minutes. Yeager seconded the motion, and the minutes were unanimously approved.

Reports from FPC Committees

· College Curriculum Committee.

The next CCC meeting is scheduled for March 3.

· Undergraduate Admissions/Petitions Committee.

This committee has not met since the last FPC meeting.

· Graduate Admissions/Petitions Committee.

The next meeting is March 7. There are presently no petitions awaiting review.

· Faculty Affairs Committee.

The next committee meeting is being arranged.

·  Research Advisory Committee.

The committee is considering feedback regarding a draft of an IDC policy. The revised document will be sent out for faculty review. Information about faculty recommendations for the activities and support from CARE have been sent to Dean Emihovich.

A faculty forum was held on February 24 with regard to the college research requirements for doctoral programs. There was a good discussion about the topic by a number of faculty that attended.  The discussion explored various issues and perspectives about the research requirements, but there was no clear consensus on the topic.

The next committee meeting is Thursday, February 27

· Student Recruitment and Admissions Committee.

In response to the newly adopted admission policy, the committee will be exploring the idea of a viable alternative to the GRE. Discussions will also continue regarding the college wide requirement for GRE and moving admission decisions to individual departments. The committee is interested in polling departments to determine sentiments on these issues.

As a result of the COE strategic planning meeting that was held in December, there was a recommendation to improve graduate student recruitment and retention in the college. An advisory group could be formed to address this issue and work with the Graduate Studies office.

Denise Yates from the Office of Graduate Minority Programs is scheduled to attend the next committee meeting on April 3rd .

· Long-Range Planning Committee.

The next faculty forum is scheduled for March 3. Notes from the February 3 forum will be posted on the FPC website.

Report from the Dean

Dean Emihovich presented a general overview of the 2003-2003 COE budget. A handout of the COE budget was provided. The COE Constitution requires the Dean to provide a budget overview to the FPC in the fall and the spring of each year.  The fall presentation was postponed as a result of delays in budget information being sent from the Provost to College Deans, and also to provide the new Dean time to become familiar with the COE budget.

The Dean noted that the 2002-2003 budget was developed and negotiated by Interim Dean Nelms. Department chairs submitted projections about instructional costs (GA’s, TA’s, adjuncts) for the year. When core instructional costs were covered the remaining money was dispersed across departments for additional areas such as clerical and travel costs.

The budget represents general fund money available to the college, not IDC or development money from the UF Foundation. Also, salary savings held by departments through grants are not represented in this budget.

Emihovich noted that she intends to work with the Deans and Department Chairs to develop a funding formula for future budget allocations. General criteria that will be considered are 1) areas that are productive and 2) assuring that resources flow to that have been designates for growth in alignment with the college and university strategic plan.

There are concerns that the college will be facing more budget cuts before the end of the current fiscal year. Last year, there was a 4% call back of budgeted funds from the provost. Emihovich negotiated the return of a portion of these call back funds when she became Dean. Last year not all units on campus were hit with the call back of funds like the COE. Any future call backs may first occur in units that were not involved this past year.

The college needs to have a contingency plan in place, in case of a call back of funds this year or in the future. If the COE has to come up with cash to return to the Provost, there could be a significant reduction in the summer budget. The goal for next year is to hold a reserve as part of the on-going budget.

The proposed revisions to the FPC committee structure were noted, particularly the addition of a budgetary affairs advisory group. This would allow for timely faculty input through a standing committee that the Dean could call on when in need of feedback about budget issues. Last year, Interim Dean Nelms pulled together a budget advisory group made up of chairs and FPC members to discuss how the college would address budget cuts.

Questions were asked about maintaining current enrollments in a time of dwindling resources. Emihovich stated that it is important to maintain enrollments at present levels as she negotiates with the Provost about needed resources for the College. She noted that we presently do not know our exact contributions to the university in areas such as student enrollment, credit hour production, etc. The Dean has asked Larry Deutsch to develop college estimates in these areas that can be used during future negotiations with the Provost about college resources.

Some issues that will be considered during budget planning for the coming year are:

·  Raising stipends for TA’s and GA’s to a more competitive rate.

·  Release time for new faculty hires to provide support for more research time and lower teaching loads.

·  Developing a formula that provides resources for future investment in the college

Unfinished Business

·  Tenure & Promotion Guidelines

Initial discussion focused on whether to forward the T & P Guidelines to the COE faculty for vote or to proceed with an FPC vote on the policy. Members spoke in favor of proceeding with an FPC vote due to the extensive process used over the past two years to solicit and respond to faculty input on the proposed policy.

The committee report on the proposed Tenure and Promotion Guidelines constituted the main motion for approval. Clark seconded the motion.

It was noted that the T & P Guidelines are consistent with university policies presently under consideration by the UF Faculty Senate.

A friendly amendment to the motion, presented by Waldron and seconded by Townsend, suggested a rewording of the first full sentence on the last page of the document. The amendment passed by unanimous vote.

“….. supports that the department and college will should provide in order to help the candidate address the committee’s recommendations.”

The FPC voted to approve the Tenure & Promotion Guidelines, with 10 voting in favor of the motion and 1 abstention.

  • Final Graduate Admissions Policy

Dean Emihovich recently sent a message to the faculty regarding the revised Graduate Admission Policy. Correa recognized the work of the Student Recruitment and Admissions Committee over the past two years with regard to issues addressed in the final policy that was presented and accepted by the Graduate School. The FPC saw an initial version of the policy, and subsequent revisions were reviewed by the SRAC. It was noted that the FPC needed to approve the final policy accepted by the Graduate School.

Archer made a motion to approve the policy on Graduate Admissions – Continuing Professional Development for Teachers.  Yeager seconded the motion, which was unanimously approved.

Adjournment

Clark moved that the meeting be adjourned. Townsend seconded the motion. The meeting was adjourned at 3:55 p.m.

/by
,

18 February, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. Vivian Correa, Dr. Harry Daniels, Dr. James Doud, Ms. Mary Driscoll, Dean Catherine Emihovich, Ms. Kay Hughes, Dr. John Kranzler, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Donald Pemberton, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Associate Dean Rodman Webb, and Dr. Sandra Witt.

Member not present: Dr. Nancy Waldron.

Information Items

Dr. Fran Vandiver made a motion to approve the February 18, 2003 minutes. Dr. Michael Bowie seconded the motion, and the minutes were unanimously approved.

Dean Catherine Emihovich made the following announcements:

  • The College will host a Scholarship of Engagement Banquet on April 29 from 6 to 9 PM. All DAC members will be invited to attend. In addition to honoring the COE scholarship award winners and donors, awards will be presented to persons whose research efforts have embodied the concept of the scholarship of engagement. Several different categories of “Scholarship of Engagement” awards will be presented, including separate recognition for UF faculty, COE faculty, P.K. Yonge faculty (for instructors who engage in action research), school districts, and persons in the community. Dean Emihovich will solicit nominations for these awards.
  • She indicated that there must be another name change for the CARE Office. The Child and Family Institute—created by Provost David Colburn and directed by Betsy Shenkman (Institute of Child Health Policy) and Barbara Woodhouse (College of Law)—will be renamed the Institute for Child and Adolescent Research and Evaluation, or ICARE for short.

Because the College has invited this institute to share space in the office where the CARE office was to be located, a different name must be chosen for the CARE office. Dean Emihovich has solicited suggestions for a new name that reflects a commitment to research support for faculty members and evaluation work for schools. Several recommendations have been submitted. She will work with the Faculty Policy Council Research Advisory Committee to obtain their feedback on the entries and the process for determining the new name.

  • Dr. Vivian Correa distributed a draft document that lists several amendments to the COE Constitution (Amendments) that have been proposed by the Faculty Policy Council for consideration at the Spring Faculty Meeting on April 14, 2003.

She noted that most of the proposed revisions address FPC committees. These proposals recommend a streamlining of the committee structure (to allow all committees to have both standing and operating functions), a change in the way faculty are assigned to committees (adding a “selection” process that will ensure balanced departmental representation on each committee), and the possible addition of several new committees, including the following committees:

o  Technology Committee;

o  Faculty and Budgetary Affairs Committee (to replace the Faculty Affairs Committee); and

o  Lectures, Seminars and Awards Committee.

There was discussion about the impact of the proposed committees on existing College committees (including the broad-based COE technology committee and several existing College award committees). Associate Dean John Kranzler noted that some UF awards have restrictions about who must serve on the selection committee.

Dr. Correa indicated that the Dean could assign non-voting designees to FPC committees. The possibility of assigning a voting designee from the Dean’s Office to the Tenure and Promotion Committee was discussed.

Another proposed constitutional amendment is a recommended change in the language of the section that addresses the review of assistant and associate deans. The proposed amendment recommends a change in the review process from a two-year cycle to a three-year cycle.

  • Dean Emihovich distributed a brochure to DAC members that was sent to her by Joan K. Smith, Dean, College of Education, University of Oklahoma and President, Association of Colleges and Schools of Education in State Universities and Land Grant Colleges and Affiliated Private Universities. The title of the brochure is Increasing instructional capacity in our schools: Preparation and development of principals and superintendents for learner-centered schools.

Discussion Items

  • · 2003 College Program Review

Dean Emihovich distributed a “2003 College Program Review” draft document that she will submit to Provost David Colburn.

In the 2003 annual review, she outlines the progress that the COE has been made since last year’s report, and clarifies new steps that she plans for the future. The major goals that she lists for the College for the next three years include:

  1. Increase focus on graduate education and support for doctoral students.
  2. Increase research productivity by increasing the research infrastructure within the college.
  3. Support outreach to public schools across the state.
  4. Improve academic technology and distance learning.
  5. Continue to improve faculty quality, productivity and diversity through strategic hiring.
  6. Focus more intensively on alumni outreach, communication, and development fund raising initiatives.

In the report, she also addresses the strengths in the College, certain areas that need improvement, and ways that both areas are addressed. The College of Education’s programs that align most closely with the strategic plan are those that contribute significantly to children and families and to the College’s reputation, productivity, and rankings. In the U.S. News & World Report’s rankings of the best graduate schools in 2003, the College of Education is ranked 19th among AAU public universities. This rank is higher than any other college in the state, both public and private.

She also presents strategies that are currently in place for each department—utilizing information from each department’s mid-year report—to maintain top-rated programs and to increase the visibility of unranked programs. She outlines plans to develop new programs that will meet pressing state needs. Included in this discussion are references to consolidation, the possible restructuring of certain programs, and the status of current faculty searches in the College.

Additional issues are addressed separately in the following sections:

  • Strategies for Pending Budget Cuts
  • SACS/NCATE/DOE Accreditation Process: Goals and Changes for Assessment
  • Internationalization of Programs

Dean Emihovich solicited DAC input about the issues that are addressed in the 2003 College Program Review document.

The DAC members agreed with her recommendations regarding strategies for pending budget cuts. Several DAC members recommended that a statement be added to the report about College faculty productivity and that she consider including a table that Associate Dean Kranzler presented at the DAC meeting on February 4, 2003 (that compares COE resources, research productivity, and teaching productivity between the fiscal years 1997-98 and 2001-02) in the report.

She indicated that she would send a final copy of the 2003 College Program Review to Dr. Correa, who will post it on the FPC Web site for faculty review.

The meeting was adjourned at 10:34 AM.

/by
,

10 February, 2003 FPC Meeting Minutes

February 10, 2003

Room 158 Norman Hall

Members Present: Jim Archer, Phil Clark, Maureen Conroy, Vivian Correa, Lamont Flowers, Hazel Jones (for Paul Sindelar), Bridget Franks, Jane Townsend, Nancy Waldron, Buffy Bondy (for Elizabeth Yeager)

Members  Absent: Silvia Echevarria-Doan

Others Present:  Associate Dean Rod Webb, Associate Dean John Kranzler, Kay Hughes

Correa called the meeting to order at 2:06 p.m.

Agenda and Minutes

1.  Approval of the agenda for February 10, 2003.

Clark made a motion to approve the agenda and Franks seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the January 27, 2003 Meeting.

Archer made a motion to approve the minutes. Sindelar seconded the motion, and the minutes were unanimously approved.

Reports from FPC Committees

· College Curriculum Committee.

Waldron stated that the CCC approved several new courses at its February 3rd meeting. The next CCC meeting is scheduled for March 3.

· Undergraduate Admissions/Petitions Committee.

This committee has not met since the last FPC meeting.

· Graduate Admissions/Petitions Committee.

There was only one petition for the February 7th meeting. Committee members reviewed the petition file individually instead of holding a meeting.

· Faculty Affairs Committee.

Committee members met with Dean Emihovich to discuss the issue of faculty loads. The Dean indicated that she did not see a need for a college policy addressing this issue. A second meeting for FAC to continue discussion of this issue will be scheduled.

Correa reported that she has received the final draft of the Tenure and Promotion guidelines from FAC. The document will be sent to FPC members for review and discussion at the next meeting. A question was raised about the relationship of the COE draft guidelines to the university guidelines on tenure and promotion that is presently being considered by the UF Faculty Senate.

·  Research Advisory Committee.

Conroy reported that the next COE Research Advisory Committee meeting would be held on February 14. A faculty forum would be held on February 24 at 1 PM to address issues related to doctoral research requirements.

· Student Recruitment and Admissions Committee.

The committee will hold its next meeting on February 13.

· Long-Range Planning Committee.

Archer reported on the faculty forum that took place on February 3. He noted that one of the recommendations that resulted from the forum was that the COE increase its public information efforts. Hazel Jones has notified faculty of the next faculty forum.

Report from the Dean

  • Webb reported that Dean Emihovich is receptive to the issue of reduced faculty load for new faculty members (e.g., a course reduction in the first or second year). She is also considering the possibility of making this assistance available to non-tenured faculty members who are beyond their first or second year at UF.
  • Deam Emihovich will provide a budget report to FPC at the next scheduled meeting.
  • Kranzler reported that Win Phillips, Dean of the Graduate School, has approved the COE proposal regarding minimum admission requirements for graduate students. Of particular importance is that Proteach students in the unified elementary education and early childhood education programs will be admitted to the graduate school if they have either a 1000 GRE or a 3.0 GPA. Also the college will continue to enroll post-baccalaureate students when they are interested in certification only programs or recertification. Phillips encouraged the College to continue to explore alternative testing options to the GRE.

The Graduate School has indicated that the Dean must approve any double exceptions for COE graduate admission. Specific information about the Graduate School decision will be posted on the COE website for the review of faculty members.

Kranzler noted that all COE departments and programs have the option of setting higher admission criteria than the minimum admission criteria permitted by the Graduate School and COE.

  • Kranzler reported that he would present information at the next FPC meeting about a document that the College submits to the Provost’s Office every three years that provides UF-COE comparison data with colleges of education from nine other comparable public AAU universities.

Unfinished Business

·  Selection of Associate Dean Review Committee

The FPC Agenda committee has forwarded the names of the five faculty members that will be considered for membership on the review committee for Associate Dean Webb. The faculty members are:

  • Elizabeth Yeager (STL)
  • Diane Ryndak (Special Education)
  • Art Sandeen (Leadership)
  • Dave Miller (Education Psychology)
  • James Pitts (Counselor Education)

The Dean is now responsible for appointing the committee, and has the discretion to determine its size and exact composition. It was noted that in addition to faculty, COE staff will also be selected for the committee.

  • Results from February 3 Faculty Forum

The FPC discussed the faculty forum that was held on February 3. Approximately 25 faculty members attended the forum. The topics that were addressed included the following: (a) How to increase a sense of college identity; and (b) How to balance doctoral education and research with the demands for service and teacher preparation.

Archer reported that the discussion of College identity led to consideration of the visibility of the faculty members within the College and the University, as well as across the state and nation. Several strategies for increasing the COE visibility and improving its image were discussed. One of the recommendations that resulted from these discussions was that the COE increase its public relations efforts.

Kay Hughes, the COE Interim Director of Educational Outreach and Communications, attended the meeting and presented information about the services that she and her office could provide that would increase COE and faculty visibility. Specifically, she indicated that she plans to work closely with the faculty, staff and administration to provide a comprehensive public relations plan for the College of Education. Included in this plan are activities that are designed to disseminate information regarding the College and its faculty members, their research, COE programs, funded projects, and current and proposed collaborative initiatives.

Hazel Jones will send an e-mail summary report about the faculty forum to the faculty.

  • Amendments to the Constitution

Faculty members will be asked to review the COE Constitution in the next few weeks in preparation for the Spring Faculty Meeting on April 14, at which a vote will be taken on proposed amendments to the Constitution. In accordance with the directives in the COE Constitution concerning amendments (see Article VI below), the FPC must provide any proposed revisions to faculty members at least one month prior to the meeting.

College of Education Constitution, ARTICLE VI – Amendments

These articles may be amended by a two-thirds vote of the faculty in tenure accruing ranks present at any regular or special meeting, provided that written notice and the text of the proposed amendments are sent to the faculty at least one month prior to the meeting at which such action is to be taken.  Amendments shall be effective when written notice of the adopted changes is sent from the Chair of the Faculty Policy Council to all faculty.  Such notice must be given within two weeks after the date the amendments have been adopted.

Proposed constitutional revisions must be submitted to the FPC by March 7. They will be incorporated into a draft document that will be posted on the FPC website for faculty review and sent to faculty as an e-mail attachment by March 14, which will allow one month for consideration before the Spring faculty meeting and vote takes place.

  • Committee Structures

The FPC plans to propose several constitutional amendments that address recommended changes in the structure of and assignments to FPC committees.

Two handouts that address COE committee structure were distributed:

  • College of Education Committee Structures (a document that lists committee names for the colleges of education at UF, USF, IU, and OSU); and
  • A list of COE committees that are appointed/selected by administrators.

Previous FPC recommendations regarding possible changes in committee structure that might be presented for consideration as amendments to the COE Constitution were discussed.

Specific recommendations included combining the Undergraduate Admissions/Petitions Committee, the Graduate Admissions/Petitions Committee, and the Student Recruitment and Admissions Committee into one committee, possibly called the Student Recruitment, Admissions and Petitions Committee.  FPC members have recommended eliminating the distinction between operating and standing committees, connecting the policy and operating functions of current committees by adding an operational role to standing committees, and eliminating the term “operating committees” altogether. There have also been recommendations regarding departmental elections for committee membership, and the advisability of creating new committees, such as the following:

  • COE budget committee;
  • COE technology committee;
  • COE awards committee; and
  • COE diversity and equity committee.

Correa and Waldron will review these recommendations and prepare a written report that summarizes the proposed new committees and their functions. This report will be reviewed and considered at the next FPC meeting.

  • Spring Faculty Meeting – April 14, 2003 – 2-4 PM

Correa indicated that faculty members have been notified about the Spring Faculty Meeting, and that further updates would be provided as they become available.

Adjournment

Clark moved that the meeting be adjourned. Sindelar seconded the motion. The meeting was adjourned at 3:59 p.m.

/by
,

3 February, 2003 FPC Faculty Forum Minutes

Faculty Forum Notes

The first faculty forum was held on February 3, 2003. Twenty-three faculty attended and all departments were represented. The Long Range Planning Committee facilitated and began the forum with a list of questions around the two topics:

How do we increase a sense of college identity?

How do we balance doctoral education and research with the demands for teacher education and service?

Much of the initial discussion focused on the importance of a college identity given the current political climate and societal views of teacher education. Several ideas for promoting our identity with both internal (UF) audiences and external (legislators, public, school districts) audiences were discussed including:

Have a public information officer who can promote the college highlighting:

  • What graduates say about their education at UF.
  • The quality of the teacher education program.
  • Current research related to evidenced-based practices.
  • Current research in teacher education.

Promoting these highlights through:

  • Issuing white papers on current “hot” topics.
  • Linking the dissemination of research and practices to educational policies.
  • Holding regular press conferences to speak to critical issues.
  • Having an exhibit board available for events that highlights projects, grants, and outcomes.

The discussion around balancing doctoral education and research with the demands for teacher education and service was a bit less focused but some ideas did emerge.

  • It’s probably too difficult to have a large undergraduate program and do the amount of high quality research expected from Research 1 institution. Several ideas were considered around this notion:
  • Evaluate faculty loads especially related to supervision of practicum and intern students.
  • Recruit the support of all department faculty in the discussion around teacher education.
  • Reevaluate PROTEACH

    • – Have we designed a program that we can’t really do?
    – Have we prioritized and looked at what has the most impact for kids?
    – What roles can “clinical” faculty have in helping relieve the heavy workloads in the teacher education program?

/by
,

27 January, 2003 FPC Meeting Minutes

January 27, 2003

Room 158 Norman Hall

Members Present: Jim Archer, Phil Clark, Maureen Conroy, Vivian Correa, Silvia Echevarria-Doan, Lamont Flowers, Hazel Jones (for Paul Sindelar), Bridget Franks, Elizabeth Bondy (for Jane Townsend), Nancy Waldron, Elizabeth Yeager

Others Present:  Associate Dean John Kranzler

Correa called the meeting to order at 2:06 p.m.

Agenda and Minutes

1.  Approval of the agenda for January 27, 2003.

Echevarria-Doan made a motion to approve the agenda and Yeager seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the January 13, 2003 Meeting.

Clark made a motion to approve the minutes.  The motion was seconded by Echevarria-Doan, and the minutes were unanimously approved.

Reports from FPC Committees

· College Curriculum Committee.

Waldron stated that the next CCC meeting is scheduled for February 3.

· Undergraduate Admissions/Petitions Committee.

No report. This committee has not met since the last FPC meeting.

· Graduate Admissions/Petitions Committee.

Echevarria-Doan announced that the next meeting is scheduled for February 7.

· Faculty Affairs Committee.

Correa reported that FAC is in the process of finalizing the draft of the Tenure & Promotion Guidelines for FPC review.

Research Advisory Committee.

Conroy reported that the COE Research Advisory Committee met January 16. The issues that were discussed included:

– Gathering input about the role and services of the CARE office.

– Drafting a policy regarding IDC allocations across departments and colleges.

– A discussion of the “review” of COE dissertations by the Associate Dean for Graduate Studies.

– Obtaining faculty input about the doctoral research requirements. A faculty forum to address this topic is planned for February 24th.

The next RAC meeting is scheduled for February 13.

· Student Recruitment and Admissions Committee.

Yeager reported that the committee would hold its next meeting on February 13.

· Long-Range Planning Committee.

Jones indicated that an LRPC meeting will be held January 29 to finalize plans for the Faculty Forum.

Report from the Dean

  • Associate Dean Kranzler reported that Ken Gerhardt of the Graduate School would respond to the College soon about the Graduate School’s decisions regarding graduate admissions criteria as presented in the “Revised Proposal on Continuing Professional Development for Teachers.”

Unfinished Business

·  Feedback on Appointment of Associate Dean of Graduate Studies and Research

A copy of the public e-mail memorandum (Subject: Leadership Development) that Dean Emihovich sent on January 22, 2003 (to announce her appointment of Interim Associate Dean John Kranzler to a permanent position) was discussed. In her e-mail, she also indicated that she might create a new administrative position (Associate Dean for Research and Evaluation), and presented her plans to set up a leadership program within the college.

FPC members discussed her memorandum. Several FPC members indicated the continued need for faculty input regarding appointment of Assistant/Associate Deans and specific requirements of the COE constitution. Individual faculty can respond directly to Dean Emihovich if they have continuing concerns. There was consensus that no additional action by the FPC was warranted at this time.

  • Nominees for Assistant and Associate Dean Review Committee

Correa solicited nominations from the FPC and department chairpersons for membership on the review committee for Associate Dean Webb. The composition of the committee was discussed, including the advantages and disadvantages of assigning a department chairperson to this committee. It was noted that the Agenda committee, at the February 10th meeting, would forward to Dean Emihovich a list of faculty as potential committee members. According to the recently adopted review procedures for Assistant/Associate Deans, the size of this committee and additional membership from other constituent groups in the college is at the discretion of the Dean.

  • Faculty Forum (February 3, 2:00-4:00 p.m., Room G506)

The FPC briefly discussed the faculty forum that is scheduled for February 3. The topics that will be addressed are the following:

o  How to increase a sense of college identity; and

o  How to balance doctoral education and research with the demands for service and teacher preparation.

Correa noted that information about the Faculty Forum has been posted on the FPC Website. Jones will send a reminder to faculty members, encouraging them to attend the forum.

New Business

  • Discussion of Committee Structures under the Current Constitution.

The section of the COE Constitution that addresses committee structure was distributed. There was an extended discussion about reviewing and possibly changing the COE committee structure as the constitution is reviewed and amended this spring.

The following issues were discussed as they relate to current committee structure and assignments:

o  Committees are small; having a quorum can be difficult at times.

o  Committees do not necessarily have a representative from each department, which hinders communication and feedback regarding policy issues.

o  Committees may not have a cross section of faculty representation by rank and experience.

o  Ongoing functions of the college that require faculty input are currently determined through selection/appointment by deans and department chairpersons for certain committees which are not part of the FPC committee structure.

Concerns were expressed about the unequal distribution of work to the current committees. Reconsideration of the specific topics and issues that are assigned to the various committees may be necessary, along with granting more flexibility with regard to addressing operating, as well as policy issues.

The FPC members discussed and recommended changes in the current structure of operating and standing committees in order to improve the important areas of work within the college. Specific recommendations included combining the Undergraduate Admissions/Petitions Committee with the Graduate Admissions/Petitions Committee, eliminating some of the distinctions between operating and standing committees (e.g., connecting the policy and operational functions of current committees by adding an operational role to standing committees and/or possibly eliminating the term “operating committees”), and the advisability of creating new committees, such as a COE awards committee.

Associate Dean Kranzler indicated that certain awards—and the committee structure for granting these awards—are determined by UF (not college) policy. Waldron will meet with him to review such policies regarding specific UF rules and regulations that would impact such committees.

The FPC members discussed the election of members for committees. Questions were raised about how to improve committees by making them more representative of faculty in the college and assuring the presence of individuals that are interested and have experiences regarding committee issues. Possible ways to change the election process: only hold college-wide elections for FPC members, have departments select/elect department representatives to each FPC standing committee, use a process of selection/appointment where names of interested faculty for each committee are forwarded to the Agenda committee who select committee members to ensure diversity (departments, rank, experience).

Waldron and Correa will provide a draft of possible revisions to the FPC committee structure in the COE Constitution. This draft will be presented at a future FPC meeting for further discussion.

Adjournment

Clark moved that the meeting be adjourned. Jones seconded the motion. The meeting was adjourned at 3:41 p.m.

/by
,

13 January, 2003 FPC Meeting Minutes

January 13, 2003

Room 158 Norman Hall

Members Present: Jim Archer, Phil Clark, Maureen Conroy, Vivian Correa, Silvia Echevarria-Doan, Lamont Flowers, Paul Sindelar, Bridget Franks, Jane Townsend, Nancy Waldron, Elizabeth Yeager

Others Present:  Dean Catherine Emihovich

Correa called the meeting to order at 2:06 p.m.

Agenda and Minutes

1.  Approval of the agenda for January 13, 2003.

Franks made a motion to approve the agenda. Sindelar seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the December 16, 2002 Meeting.

Townsend recommended a revision for the New Business section. She noted that faculty invited to attend the Dean’s Advisory Council/Faculty Policy Council Retreat were FPC members and chairpersons of standing committees. The minutes were revised to reflect this change.

Conroy made a motion to approve the minutes (as revised); seconded by Sindelar. The revised minutes were unanimously approved.

Reports from FPC Committees

· College Curriculum Committee.

Waldron stated that the committee encountered difficulties when using an e-mail voting procedure for course approvals, in place of a face-to-face meeting. The e-mail voting procedures were revised to include a comment period, followed by a designated voting period. The CCC also indicated a preference for face-to-face meetings, particularly when a new course is being presented for approval. This ensures that the faculty member proposing the course is able to present information about the need for the new course and also respond to questions from committee members.  The next CCC meeting is scheduled for February 3.

· Undergraduate Admissions/Petitions Committee.

This committee has not met since the last FPC meeting.

· Graduate Admissions/Petitions Committee.

Echevarria-Doan announced that the committee will meet on February 7.

· Faculty Affairs Committee.

Townsend reported that the committee met December 12 and is continuing to review the feedback on the Tenure & Promotion Guidelines. The committee is in the process of scheduling meetings for the spring semester.

· Research Advisory Committee.

Conroy reported that the COE Research Advisory Committee would meet January 16th.  The issues to be addressed in this meeting are: The CARE office, IDC allocations between UF units, and gaining faculty input on the COE doctoral research requirements.

· Student Recruitment and Admissions Committee.

Yeager reported that the committee would hold its next meeting on February 13.

· Long-Range Planning Committee.

Archer indicated that a meeting would be scheduled soon. This committee will organize the faculty forum that will take place on February 3.

Report from the Dean

  • Dean Emihovich reported that the Dean’s Advisory Council/Faculty Policy Council Retreat on December 19 was very productive. She indicated that the strategic plan is under development. A chart that summarizes key issues, strategies, recommended actions, person(s) responsible, and timelines that were identified and addressed at the Retreat would be posted on the Web for faculty review. Faculty feedback will be requested.
  • John Donaldson has been hired as the College Webmaster, effective January 6, 2003. He will be a resource for the entire College. His immediate responsibilities include: Maintaining the College’s web server; assisting departments as they update their web sites in preparation for the NCATE review; reviewing College sites to ensure compliance with College, UF, and “Bobby” standards; assisting department web masters; assisting in the construction and maintenance of College databases; and building dynamic capacities into College sites.
  • The Graduate School has not notified the College about their decision regarding graduate admission criteria for teachers, as well as students in the Proteach unified elementary and early childhood programs. Emihovich will ask John Kranzler to contact the Graduate School about the status of the proposal.
  • The Office of the Provost may replace the “instructor” position with the “lecturer” position, and possibly create three levels of lecturer; e.g., “lecturer,” “senior lecturer,” and “master lecturer.”
  • Dean Emihovich announced her plan to build leadership capacity in the College by creating new leadership opportunities for faculty, staff, and students. She would like to designate 12 persons to serve as part of a leadership development team. The team’s charge will be to address issues of critical need within the College. The first issue that will be addressed will be diversity. The Dean indicated that team members may receive a stipend for assuming this responsibility. She will request nominations from faculty, department chairs, staff, students, as well as self-nominations.
  • Dean Emihovich plans to present an overview of the COE budget at the February 10th FPC meeting.

Unfinished Business

  1. Revised Assistant and Associate Dean Review Guidelines

Correa distributed the document that she has revised (Review Procedures for Assistant and Associate Deans). The document describes the rationale and procedures for conducting a review of the COE assistant and associate deans. This document provides for a review of the performance of administrative officers who hold positions bearing directly on the campus-wide teaching/research mission of the COE, as outlined in the COE Constitution.

The document includes revisions that were made based on the input from the FPC discussion at the December 16, 2002 meeting.

Clark made a motion that the FPC approve this document. His motion was seconded by Yeager. The motion was unanimously approved.

Correa has contacted department chairs to request nominations of faculty members for the committee that will review Associate Dean Webb. She also asked for FPC members to notify her with self-nominations, if they wish to serve on this review committee.

  • Faculty Forum (February 3, 2:00-4:00 p.m.)

The FPC discussed the faculty forum that is scheduled for February 3. The LRPC will organize this forum. Clark recommended that it be publicized to faculty, who should be aware that this is a forum for the entire College faculty. Correa noted that information about the Faculty Forum has been posted on the FPC Website.

New Business

  • Selection of the (permanent) Associate Dean of Research, Graduate Studies, and Technology

Dean Emihovich announced at the Dean’s Advisory Council meeting of January 7th that she has appointed Interim Dean John Kranzler to a permanent position. Faculty concerns were raised about the procedures used for this appointment, as there was no process for faculty input as described in the COE Constitution.

The COE Constitution states:

COE Constitution, Section 2 – Associate and Assistant Deans

The Dean of the College, as the President’s designee, shall appoint such Associate and Assistant Deans and other administrative officers of the College as deemed necessary after seeking faculty input on each position. The duties and responsibilities of such Associate and Assistant Deans shall be determined by the Dean to provide for the execution of College policy. The service of the Associate and Assistant Deans shall be reviewed every two years by the faculty. (ARTICLE III – Administrative Officers)

Dean Emihovich presented her rationale and related background information about why she decided to appoint Interim Associate Dean Kranzler to a permanent position, including some important changes in the administrative function that this position would serve in the future. She indicated that the title of this position might be changed to Associate Dean of Graduate Studies and Technology. Increased responsibility with regard to information technology and institutional database management will be assigned to this position. She cited external pressures that necessitate the College track and monitor all data related to professional education and graduate programs. She also noted the impact of the creation of the CARE Office (Center for Academic Research and Evaluation). Oversight of this office will include a faculty member hired as the director of CARE, and possibly a future Associate Dean of Research.

Dean Emihovich is also considering the roles and responsibilities of the Associate Dean of Academic Affairs. Many other colleges of education have a position entitled Executive or Senior Associate Dean. This person is largely responsible for the internal operations of the College. This allows the Dean of the College to divide time between internal college matters and other duties related to college development and external constituencies.

FPC members emphasized the need to follow COE Constitution requirements for faculty input for all internal or external searches for Deans’ positions. This includes moving individuals from interim to permanent status and redefining positions. For example, if the position Associate Dean of Academic Affairs is redefined to an Executive/Senior Associate Dean, this would constitute a need for faculty input on any individual being considered for the new position.

Dean Emihovich indicated her regrets for not following COE Constitution procedures and assured the faculty that she will solicit their input for such appointments in the future. She stated that faculty members will be involved in decision making in the College, including the advisability of reorganizing the responsibilities of Associate Deans.

FPC recommended that to address faculty concerns, Dean Emihovich announce to the faculty the appointment of a permanent Associate Dean of Research, Graduate Studies, and Technology. The announcement should specify reasons for the permanent appointment, a time table for the review of the Associate Dean Kranzler, and a statement that the requirements of the COE Constitution will be followed for any future appointments or reassignments of an Associate/Assistant Dean.

  • Leadership America

Dean Emihovich announced that Vivian Correa has been selected to be a participant in Leadership America.

Adjournment

The meeting was adjourned at 3:41 p.m.

/by
,

7 January, 2003 Dean’s Advisory Council Meeting Minutes

Members present: Dr. Michael Bowie, Dr. James Doud, Dr. John Kranzler, Dr. James McLeskey, Dr. David Miller, Dr. Mickie Miller, Dr. Dorene Ross, Dr. Fran Vandiver, Dr. Theresa Vernetson, Dr. Nancy Waldron, Dr. Rodman Webb, and Dr. Sandra Witt

Members not present: Dr. Vivian Correa, Dr. Harry Daniels, Ms. Mary Driscoll, Dr. Donald Pemberton

Information Items

Dean Emihovich made the following announcements:

  • The College is in a critical phase of preparation for the NCATE accreditation review. The pre-site visit has been scheduled for February 18-19, 2003. The review will take place on April 5-9, 2003.
  • Dr. John Kranzler has been officially appointed Associate Dean for Graduate Studies and Research. Additional duties that will be assigned to Associate Dean Kranzler include the supervision of the CARE Office and the technology staff members.
  • Mr. John Donaldson has been hired as the College Webmaster, effective January 6, 2003. His immediate responsibilities include: Maintaining the College’s web server; assisting departments as they update their web sites in preparation for the NCATE review; reviewing College sites to ensure compliance with College, UF, and “Bobby” standards; assisting department web masters; assisting in the construction and maintenance of College databases; and building dynamic capacities into College sites.
  • Dr. Vivian Correa has been selected to be a participant in Leadership America. This is a prestigious selection that will bring honor to the College and to the University of Florida.

Ms. Kay Hughes announced that the Critical Issues Conference might have to be cancelled because of low registration numbers. Dean Emihovich indicated that different formats might have to be considered in order to increase practitioner involvement. Dr. Vandiver suggested that practitioners would generally only attend such conferences if they considered the topics relevant to them (e.g., reading, math, science, and behavior management).

Discussion Items

Post-Retreat Discussion

Dean Emihovich distributed a document that summarized the key issues, strategies, recommended actions, person(s) responsible, and timelines that were identified and addressed at the Dean’s Winter Retreat on December 19, 2002.

Retreat attendees (the deans, members of the DAC, and chairpersons of the Faculty Policy Council standing committees) were divided into five groups that focused on the critical outcomes related to one of the following five issues that were outlined in the College’s Strategic Plan:

1. Strategies for collaboration in the College

2. Strategies for increasing student recruitment and retention

3. Strategies for building the research infrastructure

4. Strategies for balancing research, teaching, and service, especially around teacher preparation issues

5. Diversity

The DAC members discussed the following key issues that were identified and addressed at the retreat:

Perceived lack of collaboration across programs within the College.

Dean Emihovich indicated that building a culture of collaboration could take an extended period of time. Dr. Ross inquired if the FPC might consider establishing a committee that would address these issues, and thereby foster increased collaborative efforts among COE faculty members.

Strategies for addressing the lack of sufficient information about the possibilities for faculty collaboration were discussed. Strategies included (a) creation of an interdisciplinary group of faculty to develop joint doctoral programs, and (b) offering a brown bag lunch series about faculty research projects.

DAC members suggested the following possible topics for a brown bag lunch series or possibly afternoon meetings (to encourage practitioner participation):

  • The definition of highly qualified teachers
  • Scientifically-based research
  • Behavior management/discipline issues
  • Racial disparities in special education and/or gifted-talented programs
  • Class size and educational achievement
  • Changing demographics in American classrooms
  • High-stakes testing
  • Comprehensive school reform models
  • Teacher learning/professional development

In order to begin this important process, Dr. McLeskey will identify a faculty partner with whom he can work—along with Ms. Hughes—to organize at least two brown bag sessions by the end of the spring semester.

Need to establish better linkages with P.K. Yonge

The problem that was identified was that P.K. Yonge Developmental Research School is not currently serving as a site for the demonstration of “best practices” in education to the extent that it should as a university laboratory school. Several issues related to how to make PKY a demonstration site for “best practices” were discussed, including the continued use and expansion of PKY-funded graduate assistantships to conduct research on “best practices.”

Diversity

Dr. Bowie presented information about the following key issues, related problems, and proposed solutions that were identified by the Diversity group during the retreat:

  1. Statement of need for addressing diversity issues in the College [perception that there is/are no person(s) coordinating efforts of the College to address diversity issues]
  2. Direction/goals for addressing diversity in the College (perceived deficiency of direction and goals for addressing diversity issues)
  3. Continued support for issues of diversity in the College (no current support system for providing resources/research for diversity issues)

The proposed solutions included creating a Diversity Team consisting of faculty members, staff members, students, alumni, and other interested individuals to promote increased diversity among faculty, staff and students. The proposed Diversity Team would implement initiatives to move College diversity in a positive direction.

Dean Emihovich noted the critical nature of such a group, and indicated that she would be willing to fund a leadership team whose first task would be to address diversity issues.

The issue of diversity—as well as the other key issues addressed at the retreat—will be discussed at the next DAC meeting.

The meeting was adjourned at 11:25 a.m.

/by
,

16 December, 2002 FPC Meeting Minutes

December 16, 2002

Room 158 Norman Hall

Members Present: Phil Clark, Maureen Conroy, Vivian Correa, Silvia Echevarria-Doan, Lamont Flowers, Cynthia Griffin (for Paul Sindelar), Mirka Koro-Ljungberg (for Bridget Franks), Jane Townsend, Nancy Waldron, Elizabeth Yeager

Members Absent:  Jim Archer

Others Present:  Dean Catherine Emihovich, Associate Dean John Kranzler

Correa called the meeting to order at 2:06 p.m.

Agenda and Minutes

1. Approval of the agenda for December 16, 2002.

Conroy made a motion to approve the agenda. Echeverria-Doan seconded the motion. The FPC unanimously approved the agenda.

2. Approval of the minutes of the December 2, 2002 Meeting.

Associate Dean Kranzler requested two revisions in the section Graduate Admissions—Continuing Professional Development for Teachers. Specifically, ”Gerhardt” should replace “The Provost and Vice President” in the third sentence. He clarified the position of the Provost, who supports the consideration of exceptions for current teachers and for students currently enrolled in the Proteach Elementary and Early Childhood Programs to the UF graduate admission criteria of a minimum score of 1000 on the GRE and a 3.0 upper-division GPA. He indicated that further discussion with the Provost and Graduate School is underway.

Clark made a motion to approve the minutes (as revised). The motion was seconded by Yeager, and the revised minutes were unanimously approved.

Reports from FPC Committees

· College Curriculum Committee.

Waldron stated that the next CCC meeting is scheduled for January 6.

· Undergraduate Admissions/Petitions Committee.

No report

· Graduate Admissions/Petitions Committee.

Echevarria-Doan reported that the committee met on December 6 to consider petitions for seven students (five supported, two denied) and would meet again on February 7.

· Faculty Affairs Committee.

Townsend reported that the committee met December 12 and is continuing to review feedback on the Tenure &Promotion Procedures.

· Research Advisory Committee.

Conroy reported that the committee met with Dean Emihovich on December 10 to discuss her goals for the proposed Collaborative Assessment, Research, and Evaluation (CARE) Office[1] in the College. Several issues related to the new office were discussed, including (a) office infrastructure, (b) support for grants and proposals, (c) building collaborative teams for large grants, (d) seeking fellowship opportunities for students, and (e) evaluation grants.

The CARE office will be staffed by a fiscal assistant, two graduate assistants, a program manager, and a faculty member designated to oversee the work of the office. RAC will assist the Dean in writing a position description for a program manager. The position will be advertised in January or February. The RAC plans to attend department faculty meetings to gather input from faculty on the desired role for the CARE office.

RAC received a small number of responses regarding COE doctoral research requirements. The responses ranged from maintaining to completely changing the current requirements. The RAC discussed the idea of holding faculty forums to allow interested faculty to discuss the issue.

· Student Recruitment and Admissions Committee.

Yeager reported that the committee met on December 12 to discuss the proposal on continuing professional development for teachers, minority recruitment strategies, and the College’s options with regard to adopting the UF Graduate School’s policy of not requiring a GRE score for doctoral admission for applicants who hold master’s degrees from accredited programs. The committee would hold its next meeting on February 13.

· Long-Range Planning Committee.

No report.

Correa indicated that she has invited faculty to the spring faculty forums and has placed information about the faculty forums on the FPC Web site for faculty review.

Report from the Dean

Dean Emihovich reported that she has been meeting with potential donors. Attempts are being made to identify areas of faculty expertise and interest and match this information to potential donors. Some common interest areas that are being explored are leadership, and incorporating the arts in learning.

Emihovich briefly discussed David Lawrence’s recent visit to the College and possibilities for collaborative projects. Early childhood education is an area of emphasis for the State that may provide impetus for the development of a state-of-the-art early childhood research center at the COE.

Unfinished Business

1. Procedures for conducting faculty forums [Long-Range Planning]

The FPC discussed the development and facilitation of the faculty forums that are scheduled for February 3rd and March 3rd, 2003.

It was noted that assigning certain committees to develop and facilitate these forums would set a precedent for future assignments related to faculty forums.

The following related topics were discussed:

·  Importance of involving the LRPC in the spring faculty forums because the focus of the meetings will relate to College “vision”

·  The importance of “shared governance” with regard to the selection of topics for future faculty forums

·  The involvement of the LRPC and the FPC with the process of planning and facilitating future faculty forums

FPC members agreed that LRPC should have the primary responsibility for planning and conducting the upcoming faculty forums, given the focus on “A Vision for the COE.” Correa reiterated the importance of organizing “successful” faculty forums, and indicated that it was important for FPC to provide support to LRPC by responding to requests related to the development, planning, and facilitation of the forums.

  1. Approve Review for Assistant/Associate Dean Evaluation Guidelines

Correa distributed a revised draft document that describes the rationale and procedures for conducting a review of the COE assistant and associate deans. She revised a document that is used by the Indiana University School of Education for the faculty review of academic administrators (Review Procedures for School of Education Academic Administrators – Indiana University).

This document provides procedures for regular review of the performance of administrative officers who hold positions bearing directly on the campus-wide teaching/research mission of the COE, as outlined in the COE Constitution.

This review will apply to the following academic officers/offices who report to the Dean of the COE:

·  Assistant Dean, Student Affairs

·  Associate Dean, Graduate Studies and Research

·  Associate Dean, Academic Affairs

The FPC members in attendance, Dean Emihovich, and Associate Dean Kranzler reviewed the draft document. Several possible scenarios were discussed, and some document revisions were recommended, including:

·  A proposed change from two years to three years for the review interval

·  Add a provision for the reviewed official to be able to respond in writing to the review, if necessary, for the record

·  A revision in the process of submitting the Review Committee’s report to the Dean

Dean Emihovich noted that the Dean would share the final copy of the report with the reviewed administrator. She reiterated that the Dean should have discretion regarding the ultimate action that is to be taken with regard to the reviewed administrator.

Correa will revise the document, utilizing the input from the FPC discussion, and present the revised document for final review at the next FPC meeting.

New Business

  1. The agenda was reviewed for the upcoming Dean’s Advisory Council/Faculty Policy Council Retreat, scheduled for Thursday, December 19, 2002 [8:30 a.m. – 3 p.m.]

According to the preliminary agenda, Retreat attendees will divide into five groups to discuss how to implement elements of the COE strategic plan. The designated groups are:

1. Strategies for developing more collaborative programs

2. Strategies for increasing student recruitment and retention

3. Strategies for building research infrastructure

4. Strategies for balancing faculty load

5. Strategies for increasing diversity among faculty, staff, and students

The FPC members and committee chairs who plan to attend include Mary Brownell, Sevan Terzian, Jim Archer, Phil Clark, Jane Townsend, Maureen Conroy, Vivian Correa, and Nancy Waldron.

Correa distributed copies of the following two memoranda to FPC members:

·  Memorandum from Jean A. Larsen, Faculty Senate Chairperson (dated November 11, 2002) to President Young and Provost Colburn about UF shared governance proposals (the Faculty Senate report is available at: http://www.senate.ufl.edu/HotTopics.docs/shareColl02.html)

·  Memorandum from Provost Colburn to UF Deans, Directors, and Department Chairs (dated December 16, 2002) requesting the submission of the criteria used by each college/unit during this year’s tenure and promotion proceedings.

Adjournment

The meeting was adjourned at 3:41 p.m.

The CARE Office will foster multidisciplinary and inter-institutional research, identify funding sources, support proposal writing and processing, assist in grant administration, and help in report preparation.

/by
,

2 December, 2002 FPC Meeting Minutes

December 2, 2002

Room 158 Norman Hall

Members Present: Phil Clark, Maureen Conroy, Vivian Correa, Silvia Echevarria-Doan, Lamont Flowers, Bridget Franks, Paul Sindelar, Jane Townsend, Nancy Waldron, Elizabeth Yeager

Members Absent:  Jim Archer

Other Present: Dean Catherine Emihovich, Associate Dean John Kranzler

Vivian Correa called the meeting to order at 2:07 p.m.

Agenda and Minutes

1.  Approval of the agenda for December 2, 2002.

Yeager made a motion to approve the agenda as submitted by Correa.  Clark seconded the motion.  The FPC unanimously approved the agenda.

2. Approval of the November 18, 2002 Minutes

Sindelar made a motion to approve the minutes of November 18th, which was seconded by Conroy.  The minutes of November 18, 2002 were unanimously approved.

Reports of FPC Committees

· College Curriculum Committee

Waldron reported that the CCC met electronically by e-mail for the November 25th meeting.  Kranzler stated that the University Curriculum Committee approved all courses that were submitted by the COE.  The next CCC meeting is January 6, 2003.

· Undergraduate Admissions/Petitions Committee

Franks reported that this committee has not met since the last FPC meeting.

· Graduate Admissions/Petitions Committee

Echeverria-Doan reported that the GA&P committee would meet on December 6, 2002.

· Faculty Affairs Committee

No report.

· Research Advisory Committee

Conroy stated that the committee would meet on December 10, 2002. A survey has been distributed to faculty asking for comments regarding the COE doctoral research requirements.

· Student Recruitment and Admission Committee

Yeager reported that the committee would meet on December 11, 2002.

· Long-Range Planning Committee

No report.

· Ad hoc Committee on Assistant/Associate Dean Review

Correa reported that the Ad hoc committee is completing work on a document that presents a review procedure for Assistant/Associate Deans. These procedures will be discussed at the next FPC meeting on December 16th.

The committee also discussed changing the language in the constitution regarding the time period for administrative reviews.  Presently the Dean is to be reviewed every year and the assistant/associate Deans every two years.  A recommendation will be made that reviews be conducted every three years.

Report from the Dean

Dean Emihovich reported she met with Provost Colburn, Dr. Glover,

Dr. Dickinson, and Dr. Frazier regarding the College of Education Strategic Plan.  The consensus of the plan was that the College was moving in a positive direction.  Discussion focused on the need for collaboration between the COE and the College of Liberal Arts and Sciences, specifically involving math and science programs.  Current collaboration with the Colleges of Engineering and Agriculture was recognized and encouraged to continue, as well as collaboration surrounding early childhood that involves David Lawrence.

Discussions with Colburn focused on structural issues that may serve as a barrier to the development of collaborative programs. Two issues identified were:  (1) Tenure and Promotion issues, and (2) FTE breakout and resources for joint programs.

Emihovich indicated that the process used to develop the strategic planning document worked well, with input provided by members of the Dean’s Advisory Council and FPC members. It was reinforced that while the plan is now in written form, it is viewed as a working document that is available as a stimulus for further feedback and revision.

Dean Emihovich reported as faculty retire or leave the university, one to one replacements would not occur.  Request for faculty replacements will have to be framed in a manor that is consistent with the university and COE strategic plan, and increasingly reflects collaborative efforts across programs. In the future, faculty will likely be working in multiple programs, not just one program in a single department.

Discussion focused on the multiple pressures placed on the college at both the state and national levels. Emihovich stated there were discussions occurring within the state of the need to release universities from the myriad of state regulations. Incompatible requests are being made to meet all state regulations related to teacher education, and at the same time develop alternative and innovative programs. Presently the state is giving flexibility to school districts to develop alternative certification programs, while at the same time “tying the hands” of colleges of education with additional requirements.  This message is being communication consistently to the Florida DOE.

The provost is aware that we will not be producing a huge number of new teachers for the state and is supportive of a greater college emphasis on graduate education options. It was noted that in a time of declining resources this would mean that an increase in graduate enrollment can only occur with some reduction in undergraduate programs.

Graduate Admissions – Continuing Professional Development for Teachers

Kranzler reported on feedback from Colburn and Gerhardt regarding the proposal on continuing professional development for teachers. Colburn supports the proposal that an undergraduate GPA of 3.0 OR a 1000 GRE score apply to certified teachers, as well as current students enrolled in the Proteach early childhood and elementary programs. Gerhardt continues to support the need for a GRE floor set at 900 for all applicants, including teachers and students enrolled in Proteach. The proposal is currently in Gerhardt’s hands and Kranzler anticipates hearing from them shortly.

Unfinished Business

· T&P guidelines 3-year review (Faculty Affairs Committee)

An update was provided on the progress of the T & P guidelines. The FAC met today to discuss the feedback provided by departments and individual faculty members. The FAC plans to work on some specific language changes in the proposal and then will submit the document to the FPC for approval.

Townsend stated that the 3-year review appears to be the issue generating the most comment.  Comments range from keeping the 3-year review as specified in the proposal, making it a more formalized process, or making it a voluntary process. Although faculty at the college level are in agreement with the proposal in general, some departments expressed concerns with how college administration would implement the approved COE T&P guidelines.

Dean Emihovich inquired as to what dynamics have occurred in the COE to cause a fear of lack of support from the administration.  Discussion focused on changes and ambiguity about T & P criteria, narrow perspectives about scholarship, and concerns that faculty load are not considered in T & P decisions.  Comments supported the need to revisit College documents about the criteria for tenure and promotion. Correa stated that the latest criteria for the college were developed more than 5 years ago, and the purpose of that revision was to consider the area of “ service” for tenure and promotion.

A discussion followed regarding the process for approving the T & P proposal when it comes before the FPC. Various opinions were expressed about whether the proposal should be submitted for a vote to all COE faculty or have the FPC vote on the proposal. According to the COE Constitution, the FPC is to decide which issues are forwarded for a full faculty vote. This issue will be revisited when the proposal comes before the FPC at an upcoming meeting.

FPC members asked that the department and faculty feedback provided to the FAC on the T & P proposal be made available to FPC members for review when the final proposal comes for approval.

Reminder

Correa stated if FPC members are unable to attend scheduled meetings, it is important that they send an alternate.  FPC members are encouraged to make these arrangements in advance, so that all members and departments are represented at each meeting

Adjournment

[1] Clark moved the meeting be adjourned.  Sindelar seconded the motion.  The Committee voted unanimously to adjourn the meeting at 3:35 pm.

/by