Effective April 26, 2017, all proposals should use the FY18 proposed fringe rates noted below when building budgets, with the understanding that the proposed rates are subject to U.S. Department of Health and Human Services approval. The final approved rates will be charged effective July 1, 2017, regardless of what rate was used at time of proposal submission.
The UFIRST-Proposal budgeting system has been updated and is calculating fringe at the FY18 proposed fringe rates.
For those UFIRST proposals in progress and submitted for approval prior to the fringe rates being updated in UFIRST, the proposal team or an approver can have the fringe rates updated prior to submitting to the sponsor, by having the approver click the UFIRST My Activities Menu item “Request Changes.” This returns the proposal to the proposal team for updating to FY18 rates by
(1) manually adjusting the rates in the budget workspace, or
(2) removing the individual and then adding the individual back, which results in a refresh, calculating fringe at the FY18 proposed rates.
If you are on the UFIRST proposal team you may email the approver and request the UFIRST proposal be returned for fringe benefit update. If the proposal is at DSP for approval our staff will reach out to the UFIRST proposal team to discuss updating to FY18 fringe rates.
The pooled rates include the following employer costs of taxes and benefits:
FICA OASDI (Social Security)
Health Insurance (including graduate assistant and postdoctoral associates health insurance)
Retirement (employer contributions)
Clinical Disability Insurance
Vacation Leave Cash Outs
Sick Leave Pool Payments
Paid Parental Leave Payments
The employee categories and corresponding proposed benefit rates are as follows: