Entries by klmarsh88

Submitted Projects for August 2017

Best wishes to Amber Benedict for her subcontract IES Flow Through from the University of Connecticut; Crystal Bishop, James Algina, and Brian Reichow for their proposal to the U.S. Department of Education/IES; Maureen Conroy and James Algina for their subcontract IES Flow Through from the Virginia Commonwealth University; Kara Dawson for her subcontract IES Flow […]

Memorandum: Final Regulations on Open Licensing Requirements under Department of Education Competitive Grant Programs

On January 13, the U.S. Department of Education (ED) released final regulations on open licensing requirements covering recipients of ED competitive grants. In short, the regulations, which can be accessed here, require, subject to certain exceptions, that ED grantees awarded competitive grant funds openly license to the public copyrightable grant deliverables created with such grant funds. The regulations will shortly be published in the Federal Register and will be effective 60 days after the publication date. The final regulations revise the proposed regulations included in a Notice of Proposed Rulemaking (NPRM) issued by ED on November 3, 2015.

The purpose of this memorandum is to summarize the major provisions of the final regulations.

UF Request: University-wide Data Survey

Funding agencies are responding to the current increase in data centered and data driven research by requiring that researchers think ahead about the work and data flows in their proposed projects and document this in a data management plan. The data management plan touches infrastructure and expertise. The University of Florida is striving to make […]

Dropbox for Education Service Expanded

In May, 2016, UFIT launched the Dropbox for Faculty service. The service is now available to all faculty and staff to share files for academic, administrative, and research purposes using the same interface and functionalities everyone is accustomed to using. Visit www.it.ufl.edu/gatorcloud and click on the link atop the left column to establish a free UF Dropbox for Education account.


The Dropbox for Education service is approved by the Information Security Office as a file-sharing tool. The Standard for working with Restricted and Sensitive data applies when using Dropbox for Education. Please check with your local IT manager if you have any questions about the appropriateness of using Dropbox with the file(s) you want to share. If no local IT manager is available then contact the UF Computing Help Desk before uploading a file that might contain data classified as Restricted or Sensitive.

How to Respond to an Email from UFIRST

Here are the steps for a PI to respond to a UFIRST email:

  1. Access the Proposal in UFIRST by clicking on the link in the subject line of the UFIRST Email that you received
  2. Locate the appropriate Proposal and click on the History Tab at the top of the page to see all actions/correspondence related to the Proposal
  3. Click on “Send Email” on the left side of the screen under “My Activities”.
  4. Write a response to the UFIRST Email that was sent to you.

Note: Your response will become a permanent part of the UFIRST record.

UFIRST Proposal Commitment Report Now Available

A Proposal Commitment Report is now available through Enterprise Reporting. The report is available via Enterprise Reporting>Access Reporting>Sponsored Program Information>UFIRST Proposals.

This report provides a list of all of the proposal commitments by Proposal Submitting Department or Personnel Home Department. Selections can be limited by personnel, proposal state, or proposal submission date, and is available in both PDF and Excel formats.

More standardized reports will be released as they become available.

Raw UFIRST data is also available via Query Studio and you are free to build queries and reports tailored to your local needs.

ORCiD: Improve Your Discoverability in the Research Eco-System

The Smathers Libraries has joined ORCiD (Open Researcher and Contributor ID), a free service providing researchers a way to connect their work to their names. Having a persistent digital identifier throughout an academic career ensures integration of research workflows, including manuscript and grant submissions as well as publications, and allows researchers to link all professional activities.  An ORCiD identifier can be extremely helpful in addressing author disambiguation (different authors with identical names or authors with name changes) and connecting publications to researchers.

The libraries will be hosting ORCiD-related workshops during the Spring 2017 semester. Topics covered will include:

New Fields in ERIC

ERIC has recently added several new fields to its database that will make it easier for researchers to find relevant studies: links to the Institute of Education Sciences (IES),  identifiers, and author identification numbers. New Links to IES The first fields that we introduced were designed to connect ERIC users with additional relevant information available […]