Since February of 2016, the IRB has allowed investigators to avoid converting certain types of active studies to myIRB. However, the recently revised Common Rule that goes into effect on January 19, 2018 will result in many changes that UF will need to implement.

As a result, all studies currently in the IRB’s legacy system (i.e., in paper) must either be converted to myIRB or be closed by December 31, 2017.  If we have not heard from you or your study staff regarding your intentions for your active study by December 1, 2017, the IRB will proceed to close any remaining “paper” studies.  The IRB will contact the PI before closing a study when there is a possibility of currently active study subjects.

For more information regarding the conversion process, please see the website:

http://irb.ufl.edu/irb01/forms/converting-paper-studies-to-myirb.html

If you have any further questions, call the IRB-01 Office (352) 273-9600.

PI PROCESS FOR CONVERTING EXISTING PAPER STUDIES TO myIRB

• Investigators will create a new study in myIRB.
  • The myIRB link is: https://my.irb.ufl.edu. Users must be 1). Registered 2). Training must be up-to-date 3). VPN may be required in order to access the site. For information on myIRB requirements, please visit: http://irb.ufl.edu/myirb.html
  • The Researcher Manual includes helpful information to become familiar with myIRB.
• After creating the new study, on the myIRB Legacy Conversion smartform page – Investigators MUST:
  • Indicate the previous IRB #
  • Attach their completed Continuing Review Report for the paper study to include:
    • The appropriate Continuing Review Report  Continuing Review or  Continuing Review for TISSUE/DATA banks
      • Please keep in mind that for many regulatory reasons, if the paper study also contains a local tissue or data bank, these must be “uncoupled,” meaning that both the primary study and the tissue and/or data bank must be submitted in myIRB as two separate studies.
    • Copy of the last signed ICF (with the LAR and participant’s name blacked out)
    • Cumulative Adverse Event Table
    • Cumulative Deviation Tracking Table
    • Publications
    • Current ancillary reviews for RAC, HURRC, or COI as applicable
• Submit the new study for review.
• Notifications will be sent to the PI (and Coordinator) via email, if changes are needed.
• Once approval documents are generated, the approval letter will indicate approval for the myIRB study AND indicate that the paper study has been converted. All future submissions MUST be submitted within myIRB.

*NOTE:
REVISIONS TO THE PAPER STUDY WILL NOT BE ACCEPTED DURING THE CONVERSION PROCESS.

FAQs

• REVISIONS CANNOT BE MADE TO THE PAPER STUDY DURING THE CONVERSION PROCESS.
• The study will be reviewed as a new study; IRB reviewers will have access to supporting documentation from previous paper IRB submissions.
• Plan ahead to make sure all study staff are registered in myIRB and have completed the mandatory IRB training and HIPAA for researchers training is up to date.
• The myIRB approval letter will indicate the new status for the paper study as “Converted.”
• VA studies: Plan 3 months ahead to begin the VA Paperwork that will be required to be uploaded prior to submitting your new conversion study.
• If your study included the option for subjects to indicate if they wanted to be contacted for future research (i.e., noted by the IRB to be a “piggy bank”), this will need to be a separate banking study for research (Registry or Data Bank). Please call the IRB office for assistance.
• Deadlines will still apply for full Board studies.

If you have any further questions, call the IRB-01 Office (352) 273-9600

The National Institutes of Health (NIH) Regional Seminar on Program Funding and Grants Administration provides an unparalleled opportunity for you to gain a better perspective of NIH policies and programs, network with peers, gather helpful NIH contacts, and return to your office with useful information, resources, and tools to assist in obtaining and managing NIH awards.

Registration is now open for the following 2017 NIH Regional Seminar Locations:

May 3-5: New Orleans, LA  (General Registration Rates ending Friday, April 7.)

October 25-27: Baltimore, MD

Workshops are also filling fast, so don’t delay in registering if this is the seminar for you.

In a nutshell, here is why you should plan on attending and reserve your seat today.

Who attends? Over 600 new investigators, research administrators, grant writers, and others working with NIH grants and contracts will be in attendance from almost every state and numerous countries around the globe. The seminar is designed for those new to working with NIH grants. (This means session questions and discussions from those with roles similar to yours.)

Who presents? Over 65 presenters from 16 different Institutes and Centers are presenting and making themselves available to meet individually with you during our 1:1 Meet the Expert opportunities.  Get your questions answered by NIH officials representing program, grants management, review, and policy.  From HHS, hear experts from the Office of Human Research Protections (OHRP), Office of the Inspector General (OIG), and the Office of Research Integrity (ORI). (See the New Orleans online Faculty Page for details. Baltimore will have additional staff available due to the proximity to NIH offices.)

What are the topics? Over 45 different topics during the two-day seminar with unique tracks specifically for Administrators and New Investigators, as well as an All Interests track with topics of wide appeal. Review the agenda and list of session descriptions today on each location’s website.  But that’s not all!  Check out the Optional Pre-Seminar Workshops on topics such as electronic Research Administration (eRA), human subject research protections, intellectual property & iEdison, and a new administrators “boot camp.”

Find more details, such as agendas, session descriptions, faculty information, hotel discounts, and so much more, on each location’s website: New Orleans, LA and Baltimore, MD.

Check out this snapshot of topics:

Budget Basics for Administrators and Investigators Career Development Awards Clinical Trials Compliance (Case Studies) Current Issues at NIH Diversity in the Extramural Research Workplace electronic Research Administration (eRA) Financial Conflict of Interest Fundamentals of the NIH Grants Process Grant Writing for Success Human Research Protections Budget Basics for Administrators and Investigators Career Development Awards Clinical Trials Compliance (Case Studies) Current Issues at NIH Diversity in the Extramural Research Workplace electronic Research Administration (eRA)

Financial Conflict of Interest Fundamentals of the NIH Grants Process Grant Writing for Success Human Research Protections Loan Repayment Program Intellectual Property, Inventions, and Patents Office of Laboratory Animal Welfare (OLAW) Peer Review Process Preventing & Detecting Fraud Public Access SciENcv R&D Contracts Research Integrity Rigor & Reproducibility Training/Fellowships SBIR/STTR Program ….and that’s not all!

Applications are being accepted for a Summer Research Training Institute on sequential multiple assignment randomized trials (SMARTs) used in the development and evaluation of adaptive interventions.

All applications must be received no later than April 24, Monday, at 11:59 p.m. EST.

What: Summer! Research Training Institute on SMART Designs
When: June 14-16, 2017 (full-day on June 14 and 15, half-day on June 16)
Where: Washington, D.C.

Interventions in educational settings often require an individualized approach in which the intervention to be delivered is adapted and re-adapted over time in response to the evolving needs of the individual. Adaptive interventions provide one way to operationalize this approach.

The goal of this Institute is to increase the national capacity of education researchers to conduct novel and methodologically rigorous trials for developing and evaluating adaptive interventions. This training is funded by the National Center for Special Education Research (NCSER) in the Institute of Education Sciences.

For general information about the Training Institute please click here.

For additional information and application procedures for the Training Institute please email National Capitol Contracting (NCC), the NCSER Contractor coordinating this training at: SMARTTraining@nccsite.com.

Education technology supports teaching and learning for students at all grade levels and across various subjects. Since 2002, the Institute of Education Sciences (IES) has funded over 400 projects focused on education technology.

A new compendium is now available and provides information about current and completed education technology projects funded by IES’s two research centers—the National Center for Education Research (NCER) and the National Center for Special Education Research (NCSER). The compendium is designed to provide information on completed and current projects in an easily accessible and usable format.

With IES funding, researchers have developed or studied technologies for classroom, school, and education research purposes, including more than 270 web-based tools, 85 virtual environments and interactive simulations, 95 intelligent tutor and artificial intelligence software systems, 50 game-based tools, and 105 computer-based assessments.

For additional information, please view A Compendium of Education Technology Research Funded by NCER and NCSER: 2002-2014.

College of Education Awarded Projects March 2017
Principal Investigator: Herman Knopf (AZCEECS/SSESPECS)
Co-PI: N/A
Funding Agency: University of South Carolina (Subcontract – NIH Flow Through)
Project Title: Child Care Accessibility Index: Leveraging SC Child Care Administrative Data to Inform State CCDBG Subsidy Policies
Project Period: 9/3/2016 – 9/29/2017
Award Amount: $21,265.99
Principal Investigator: Donald Pemberton (Lastinger Center for Learning)
Co-PI: N/A
Funding Agency: Study Edge
Project Title: Support of Algebra Nation Michigan 2016-17
Project Period: 1/1/2017 – 9/30/2017
Award Amount: $10,000.00