NSF Issues New Guidelines

The National Science Foundation has issued a new version of the NSF Proposal and Award Policies and Procedures Guide (PAPPG), (NSF 14-1) effective for proposals due on or after February 24, 2014. The PAPPG consists of (a) the Grant Proposal Guide (GPG) for guidance on the preparation and submission of proposals to NSF and (b) the Award and Administration Guide (AAG) to guide, manage, and monitor the award and administration of grants and cooperative agreements made by NSF.

A summary of the significant changes by chapter to the GPG and to the AAG is available at the beginning of each document to assist with identifying the changes.

MyinvestiGator Phase II Deployed on January 27

Phase II of myinvestiGator went live on January 27, 2014 introducing several new features to enhance the functionality of the application, along with a new “look and feel.” All of the features and functionality of Phase I remain intact.  Some of the newly added features in Phase II are as follows:

  • New, more responsive interface
  • Expanded search functionality
  • Enhanced payroll and job information to better see who is getting paid on your grants
  • Effort commitment data for increased compliance and monitoring
  • Graphical analysis displaying burn rates and expense trending to more easily track your grant spending

Navigation to myinvestiGator is through myUFL > Main Menu > myinvestiGator, or via direct access at https://myinvestigator.erp.ufl.edu. More information about the myinvestiGator features is available in the IT Service Catalog. Help is available in myuflToolkits under the Training header. Staff needing assistance with data in myinvestiGator should contact their research administrator in Contracts and Grants at (352) 392-1235.

The Division of Sponsored Programs, Contracts and Grants, Office of the Chief Financial Officer, and UFIT partnered to build myinvestiGator designed to increase accountability, transparency, and efficiency in UF’s sponsored activities.

Research Event in February

Faculty and doctoral students are cordially invited to attend:

American Universities and Teacher Preparation:  A Long and Uneasy Relationship
Professor Chris Ogren, University of Iowa

Monday, February 10, 2013
12:00 pm – 1:00 pm
Terrace Room

Bring your lunch. Refreshments and cookies will be served.

In this brown-bag lecture, Professor Chris Ogren will discuss the evolution of approaches to preparing teachers, as well as who enrolls and how their characteristics and broader societal issues affect teacher education. Dr. Ogren will also explain how a better understanding of the history of teacher education is essential for understanding more broadly the history of underrepresented groups of students in higher education.

The nation’s foremost authority on the history of teacher education in the United States, Christine (Chris) A. Ogren is Associate Professor in the Department of Educational Policy and Leadership Studies at the University of Iowa.

Awarded Projects for January 2014

College of Education – Awarded Projects – January 2014
Principal Investigator: Suzanne Colvin (STL)
Co-PI: N/A
Funding Agency: Greater Cincinnati Foundation (Procter & Gamble Fund)
Project Title: Transforming Higher Education Teaching and Learning for the 21st Century
Project Period: 1/1/2014 – 12/31/2014
Award Amount: $9,350.00
Principal Investigator: Lynda Hayes (P.K. Yonge)
Co-PI: N/A
Funding Agency: Florida Department of Education
Project Title: Technology Transformation for Rural School Districts
Project Period: 10/1/2013 – 6/30/2014
Award Amount: $43,315.00
Principal Investigator: Patricia Snyder (CEECS/SESPECS)
Co-PI: N/A
Funding Agency: Mathematica Policy Research
Project Title: Evaluation of Preschool Special Education Practices
Project Period: 11/23/2013 – 11/22/2017
Award Amount: $222,859.00

Submitted Projects for January 2014

College of Education – Submitted Projects – January 2014
Principal Investigator: Nicholas Gage (SSESPECS)
Co-PI: Ashley MacSuga-Gage (SSESPECS), Timothy Vollmer (Department of Psychology)
Funding Agency: UF Office of Research
Proposal Title: Project ENGAGE: Evaluating the Relationship Between Classroom Management and Student Engagement
Requested Amount: $99,814.00
Principal Investigator: M. David Miller (SHDOSE)
Co-PI: N/A
Funding Agency: Veterans Administration
Proposal Title: IPA for David Miller
Requested Amount: $23,752.02
Principal Investigator: Rose Pringle (STL)
Co-PI: Andrew Thoron (Dept. of Agricultural Education & Communication), Kate Fogarty (Dept. of Family, Youth, & Community Sciences), Heidi Radunovich (Dept. of Family, Youth, & Community Sciences), Julia Graber (Department of Psychology), Glenn Israel (Dept. of Agricultural Education & Communication), Katie Sofer (Dept. of Agricultural Education & Communication)
Funding Agency: UF Office of Research
Proposal Title:Examining and Mobilizing the Underlying Factors that Shape High School Students’ STEM, Educational, and Career Aspirations – A Holistic Approach
Requested Amount: $99,620.00
Principal Investigator: Albert Ritzhaupt (STL)
Co-PI: Pavlo Antonenko (STL), Linda Lombardino (SESPECS), Kara Dawson (STL), Andreas Keil (Department of Psychology)
Funding Agency: UF Office of Research
Proposal Title: Converging Behavioral and Psychophysiological Measures: Evaluating the Effectiveness of Multimedia Learning Conditions with Dyslexic Learners
Requested Amount: $98,206.25
Principal Investigator: Albert Ritzhaupt (STL)
Co-PI: N/A
Funding Agency: University of North Florida (NSF Subcontract)
Proposal Title: Supporting iGeneration Teaching and Learning in Prekindergarten Classrooms
Requested Amount: $52,489.00

Summary of COE Faculty Accomplishments in 2013

We want to congratulate the COE faculty for their accomplishments in 2013 and look forward to continued success in 2014. We are constantly on the look out for opportunities for external funding to share. Contact us—we are here to help! Listed below are some noteworthy statistics from the 2012-2013 fiscal year:

  • COE faculty members in all schools and centers submitted a total of 66 proposals, requesting $66.8 million. Proposals were submitted to over 27 different agencies or organizations including:

18 to the National Science Foundation
9 to the US Department of Education, 5 of which were to the Institute of Educational Science
10 to the Florida Department of Education
2 to the Spencer Foundation

  • Research funding per faculty member totaled over $426,000, representing a 39% increase from the previous fiscal year.
  • COE principal investigators and co-principal investigators received funding for 22 proposals totaling over $30 million in new awards.
  • Of the newly funded awards, 89% were funded by federal agencies or organizations.
  • The COE experienced a 17% increase in the total dollar amount of newly funded awards as compared to the previous fiscal year.
  • COE schools and centers have 67 currently funded projects totaling over $77.7 million.
  • Of the currently funded projects, 73% were funded by federal agencies or organizations.
  • The COE experienced a 39% increase in the total dollar amount of currently funded projects as compared to the previous fiscal year.

Grant Writing Workshop

The UF Office of Research recently hosted a two-day grant writing workshop presented by Dr. Robert Porter of GrantWinners Seminars. Session topics included the following:

  1. Writing Successful Grants
  2. Strategies for Success in Sponsored Research
  3. Building the National Endowment for the Humanities Grant Proposal
  4. Career Development Grants for Pre- and Postdocs

Look for summaries of the workshops in upcoming issues of the ORB. Session recordings are available online. Those who require copies of the handouts for any/all sessions may request them by emailing Jenn Hubbs at hubbsj@ufl.edu with their name, on-campus PO Box, and session(s) of interest.

Submitted Projects for December 2013

College of Education – Submitted Projects – December 2013
Principal Investigator: Keith Miller (Health Outcomes and Policy)
Co-PI: Albert Ritzhaupt (STL)
Funding Agency: National Institutes of Health
Proposal Title: A Master Course on Power for Multilevel and Longitudinal Health Behavior Studies
Requested Amount: $90,728.00
Principal Investigator: Hajar Kadivar (Health Outcomes and Policy)
Co-PI: Mirka Koro-Ljungberg (SHDOSE)
Funding Agency: American Academy of Family Physicians Foundation
Proposal Title: fPAIR UP: Family-Provider Asthma InteRvention for Underserved Populations—Phase 1
Requested Amount: $2,000.00
Principal Investigator: Joseph Gagnon (SESPECS)
Co-PI: N/A
Funding Agency: National Science Foundation
Proposal Title: Collaborative Research: Universal Access for Students with Mathematics Difficulties (USMD)
Requested Amount: $138,549.00
Principal Investigator: Timothy Jacobbe (STL)
Co-PI: N/A
Funding Agency: National Science Foundation
Proposal Title: Informal Virtual Experience in Statistics for Teachers (INVEST)
Requested Amount: $2,829,858.00
Principal Investigator: Timothy Jacobbe (STL)
Co-PI: N/A
Funding Agency: Loyola Marymount University (Subcontract)
Proposal Title: Collaborative Research: Project-SET: Increasing Teacher Preparation and Student Learning in Statistics
Requested Amount: $1,140,725.00
Principal Investigator: Philip Poekert (Lastinger Center for Learning)
Co-PI: N/A
Funding Agency: The School Board of Miami-Dade County
Proposal Title: M-DCPS/Kellogg i3 Match
Requested Amount: $74,026.59
Principal Investigator: Philip Poekert (Lastinger Center for Learning)
Co-PI: N/A
Funding Agency: The School Board of Miami-Dade County
Proposal Title: Miami Dade VPK Academy
Requested Amount: $750,000.00

How to Win Government Grants in Tough Times: Part 4

Using Data to Win Grants

Providing data is critical to writing a successful proposal. Data can be used to demonstrate a need, demonstrate results, and show an impact.

Demonstrate a Need

Sources of data… can be used as shown in the sample table:

  • U.S. Census Bureau
  • U.S. Bureau of Labor Statistics
  • Florida Department of Education

For example, poverty data can be used to show that the target population is experiencing poverty at a higher rate than average poverty rates.

Table X
Data on Students Served by the Project (by School)

Attribute School #1 School #2 State U.S.
Enrollment 324 120
National School Lunch Program 66% 64% 49% 45%
Title I Eligible Yes Yes
Poverty Rate 23% 18% 12%
Per Capita Income $12,440 $16,477 $21,587
Unemployment 6.1% 5.1% 5.3%

 

Demonstrate Results

Evaluation data are used to demonstrate results:

  • Recommended to use a database if applicable
  • Implementation of results guided by proposal
  • Useful to track all activities and measure all objectives
  • Must adhere to evaluation plan
  • Relevant for reports and continued funding

Show an Impact

  • Data show you are reaching desired target populations.
  • Data show you are reaching the neediest, highest-risk populations.
  • Data show positive results and illustrate the extent of your impact.

Excerpted from The Chronicle of Philanthropy Webinar, August 13, 2013

Awarded Projects for November 2013

College of Education – Awarded Projects – November 2013
Principal Investigator: Philip Poekert (Lastinger Center)
Co-PI: N/A
Funding Agency: Duval County School Board
Project Title: Duval County Professional Development
Project Period: 10/12/13—06/01/14
Award Amount: $86,000.00

Submitted Projects for November 2013

College of Education – Submitted Projects – November 2013
Principal Investigator: Lynda Hayes (PK Yonge)
Co-PI: N/A
Funding Agency: Florida Department of Education
Proposal Title: Technology Transformation Grants for Rural School Districts
Requested Amount: $43,315.00
Principal Investigator: Ruth Lowery (STL)
Co-PI: N/A
Funding Agency: Spencer Foundation
Proposal Title: Voices of Jamaican Immigrant Parents and Students’ Perspectives on Their Experiences in a New Educational System
Requested Amount: $16,550.00

New Policy on Facilities and Administrative (F&A) Costs

An important announcement regarding IDC rate for funded projects is that the university will no longer allow a reduced IDC rate without a published policy from the funding agency indicating a restriction in IDC rate.

Here is an abbreviated version of the announcement from the UF Administrative Memo October 2, 2013

F&A Costs, also known as indirect costs (IDC) or overhead costs, are fixed costs in support of research and other sponsored activities. F&A costs provide reimbursement for actual expenses that support extramural activities but cannot be directly charged to a project.

F&A costs result from shared services such as libraries; physical plant operation and maintenance; utility costs; general, departmental, and sponsored projects administrative expenses; and depreciation or use allowance for buildings and equipment.

Further, OMB Circular A-21 Section G. 1.a.(3). states “Each institution’s F&A cost rate process must be appropriately designed to ensure that federal sponsors do not in any way subsidize the F&A costs of other sponsors…”

Appropriate recovery of F&A for all activities is a necessary means to support those projects and to support compliance with state and federal laws and regulations. Under-recovery of the costs for any individual project places a disproportionate burden on UF rather than the sponsor of the activity.

Significant reductions in the state appropriations for the university’s activities have made the recovery of F&A costs on sponsored agreements more crucial to UF’s ability to provide the research infrastructure required for excellence in research and scholarship.

To this end, the university is reiterating its policy to budget the full federal negotiated F&A rate on all applications and awards unless that sponsor has a published policy restricting recovery or is a public entity listed on the Division of Sponsored Programs F&A Rates webpage.

Any questions can be directed to Stephanie Gray, Director, Division of Sponsored Research at 352-273-4062 or slgray@ufl.edu.

 

How to Win Government Grants in Tough Times: Part 3

Building a Collaborative Grant-seeking Team

Writing a successful grant proposal involves teamwork. To assemble the best team possible, you will need to identify tasks, secure the necessary partnerships, and develop a timeline.

Main PI – Manages and is responsible for the overall project. Develops strategy and timeline. Determines and secures programmatic team members. Writes job descriptions. Creates proposal outline based on the Request for Proposal (RFP). Coordinates writing process with other team members. Guides process and quality assurance. Connects bigger picture with details. Plans fundraising strategy for matching funds. Makes final decision on proposal approach.

  • Programmatic Team – Includes key individuals with specific knowledge who serve as writers and/or provide content for their particular area of expertise (e.g., methodology, supportive services, institutional research data, logic model, evaluation). Provides feedback on proposal drafts.
  • Administrative Team – Accurately completes all forms and obtains required signatures. Has in-depth knowledge of RFP requirements. Develops a checklist of RFP requirements. Sets deadline dates for team tasks. Keeps team on task. Ensures proposal is complete, including supporting documentation. Checks details.
  • Budget Team – Develops budget according to RFP guidelines. Has specific knowledge of fiscal requirements. Works closely with programmatic team. Serves as liaison between the college and other units related to the grant process.
  • Editor – Compiles information (e.g., letters of commitment, biographies and CVs for project personnel). Proofreads for grammatical errors. Ensures clarity and consistency throughout proposal. Provides boilerplate text. Checks formatting and ensures each section meets RFP requirements.
  • Outside Readers – Confirm proposal is written for an education lay person.

A team approach with regular meetings ensures information is communicated immediately to the appropriate team member. The silo approach is ineffective in this competitive market. Remember, the more time the team spends on the front end, the more time will be saved in the long run.

Look for Part 4 of “How to Win Government Grants in Tough Times” in the December issue of the ORB.

Excerpted from The Chronicle of Philanthropy Webinar, August 13, 2013

National Institutes of Health Funding and Public Access Policy

The National Institutes of Health (NIH) Public Access Policy ensures that published results of NIH-funded research are accessible to the public.

Effective July 1, 2013, NIH moved into the enforcement stage, requiring full compliance with the policy before continuing year (type 5) funds will be released.

Final peer-reviewed manuscripts must be posted to the NIH Manuscript Submission (NIHMS) system upon acceptance for publication and be made publicly available on PubMed Central (PMC) no later than 12 months after the official date of publication.

Here are some important points to consider:

  • Awards are being withheld if there are publications not in compliance with the policy.
  • Alternatively, awards have been released but restricted so no spending is allowed until publications are in compliance.
  • NIH is identifying non-compliant articles during progress report submissions where the PI is instructed to identify new publications associated with the award. As a result, NIH has withheld the award funds.
  • NIH has published a list of known non-compliant articles. The UF Office of Research and the UF Libraries have been reaching out to the authors of the articles to assist them in bringing these articles into compliance.

Please log in to myNCBI at http://www.ncbi.nlm.nih.gov/pmc/ to ensure you are in compliance or contact the UF Libraries for individual support.

NIH Policy Access Policy is available at http://publicaccess.nih.gov/.

UF resources to assist with compliance are available at http://guides.uflib.ufl.edu/nih.

Awarded Projects for October 2013

College of Education – Awarded Projects – October 2013
Principal Investigator: Lynda Hayes (PK Yonge)
Co-PI: N/A
Funding Agency: Florida Department of Education
Project Title: Local Instructional Improvement System
Project Period: 7/1/2013 – 6/30/2014
Award Amount: $58,350.81
Principal Investigator: Lynda Hayes (PK Yonge)
Co-PI: N/A
Funding Agency: Florida Department of Education
Project Title: Title I Part A: Improving the Academic Achievement of the Disadvantaged 2013-2014
Project Period: 7/1/2013 – 6/30/2014
Award Amount: $124,292
Principal Investigator: Lynda Hayes (PK Yonge)
Co-PI: N/A
Funding Agency: Florida Department of Education
Project Title: Title II Part A: Teacher and Principal Training
Project Period: 7/1/2013 – 6/30/2014
Award Amount: $24,619
Principal Investigator: Patricia Snyder (CEECS/SESPECS)
Co-PI: Maureen Conroy (CEECS/SESPECS)
Funding Agency: University of Washington (DHHS Subcontract)
Project Title: Head Start National Center for Quality Teaching and Learning
Project Period: 9/15/2013 – 9/14/2014
Award Amount: $128,645